HOSPITALITY SUITES, AFFILIATE MEETING SPACE & IN-BOOTH SPECIAL EVENTS

Only contracted exhibitors in good standing are permitted to reserve function space or hospitality suites at an IEEE PES T&D hotel.

All requests MUST have an Affiliate Meeting Space Request Form submitted or hotels/Connection Housing will not approve the request. If you wish your event/hospitality suite to be listed in the T&D App, you must complete the listing request form by 15 March 2024. T&D will only include events that are open to all attendees and at times that do not conflict with the official events.

Upon approval of the Affiliate Meeting Space Request, exhibitors may contact:

• Hotels directly for meeting/function space (hotel list).
• Connection Housing for hospitality suites:
  • Connections Housing
  • (470) 737-1919

Exhibitors wishing to host a special event in their booth outside of official show hours must complete the Special Event Request Form and receive approval from show management. See additional requirements below.

Events BEFORE Show Hours:

• Complete the form including the time, date, and the number of invited attendees.
• All your invited guests MUST have a show badge.
• Arrange for all your guests to meet as a group in the lobby at the entrance closest to your booth. Then have one of your company staff escort them into the exhibit hall.
• If you are inviting more than 30 people, you will be required to hire a security guard to ensure your guests stay in your booth. Security order form.

Events AFTER Show Hours:

• You must comply with all items listed under “Events Before Show Hours” above.
• AND you will be REQUIRED to hire a security guard to ensure your guests stay in your booth regardless of the size of the group. Security order form.
• If you are planning to serve refreshments at your event you will order from the IEEE PES T&D official catering vendor - Aramark.