TARGET MOVE-IN
Exhibitor Resources > General Exhibit Info > Target Move-In
Due to the volume of display crates, the size of machinery, the cranes in use, and the limited aisle space available during move-in, a targeted move-in schedule is in place for IEEE PES T&D.
What Is Target Move-In?
A target move-in date is assigned to each company and refers to the date and time the exhibitor may schedule on-site freight delivery. All display materials and other freight MUST arrive on the target move-in date. Display materials which arrive before or after the target move-in may be subject to an additional surcharge. Exhibitors are not required to begin setting up on their target move-in date, but this is the first day they CAN begin. They are also not required to be in their booths for delivery unless they wish to oversee the unloading and/or specify placement of machinery. However, moving machinery after initial placement will require ordering forklift service (additional costs) Contact Freeman: Call or text (888) 508-5054 Monday-Thursday 7:00 AM–7:00 PM Central or Friday 7:00 AM-5:00 PM Central.
How Does Shipping Effect My Target Move-In Date
On-site freight delivery/Shipping by truck:
- Schedule shipments to arrive at the convention center dock on your target move-in date.
- Carriers must check-in at the marshaling yard by 3:30 PM on your target move-in date.
- Freeman cannot guarantee what time your freight will be delivered (could be as late as midnight) on the target move-in date. Therefore, it is typically safer to order installation labor to begin work the day after the target move-in date.
Shipping to the Advance Warehouse:
- Freight must arrive in the Advance Warehouse by the deadline date: 24 April 2024
- Freight will be delivered to your booth by 8:00 AM on your target move-in date.
- Target move-in date is when your freight will be in your booth.
What Is My Target Move-In Date?
All Linear Booths (10' x 10', 10' x 20', etc.) are assigned a Target Move-In Date of Saturday, 4 May 2024.
For all other booths:
- Target Move-In time and date will be assigned to exhibitors
- Assignments will be between 2 – 4 May 2024, between 8:00 AM – 5:00 PM
- Assigments are indicated on the Target Move-In Floorplan*.
- Find your booth on the Floorplan.
- Then match the color of your booth to the key below.
*The floorplan may change. If/when it does the target plan will be updated accordingly.
| Thursday, 2 May - 8:00 AM |
1 |
| Thursday, 2 May - 12:00 PM |
2 |
| Friday, 3 May - 8:00 AM |
3 |
| Friday, 3 May - 12:00 PM |
|
| Saturday, 4 May - 8:00 AM |
4 |
Important Note: If your booth size or location changes, your target move-in date may change as well. Contact Freeman: Call or text (888) 508-5054 Monday-Thursday 7:00 AM–7:00 PM Central or Friday 7:00 AM-5:00 PM Central for more info.
If you are working with an exhibit house, please discuss this policy with them in advance as this may affect their work schedule and we want to avoid any unanticipated issues onsite.
Strict Enforcement
- The T&D Clean Floor Policy is strictly enforced.
- It allows:
- Our Service Contractor, Freeman sufficient time to complete the laying of the aisle carpet
- For the overall cleaning of the exhibit hall
- Exhibitors with the space to complete their booth set-up by keeping aisles clear
No Freight Aisles
- In addition, certain aisles will be designated as “No Freight” aisles.
- A “No Freight” aisle must be kept clear at all times of crates and boxes in order for all freight to be delivered in a timely fashion.
Wood Crates/Pallets
- All WOOD CRATES/PALLETS are to be tagged and ready for removal from the exhibit floor no later than indicated below (see table).
- All crates not marked empty and made available for removal by the indicated date/time will be subject to removal or movement by Freeman at exhibitor’s expense.
| Removal Dates and Times |
| Target Move-In Date |
Target Move-In Time |
Your Crates Must Be Marked Empty By: |
| Thursday, 2 May |
8:00 AM |
Saturday, 4 May |
12:00 PM |
| Thursday, 2 May |
12:00 PM |
Saturday, 4 May |
4:00 PM |
| Friday, 3 May |
8:00 AM |
Sunday, 5 May |
12:00 PM |
| Friday, 3 May |
12:00 PM |
Monday, 6 May |
8:00 AM |
| Saturday, 4 May |
8:00 AM |
Monday, 6 May |
12:00 PM |
| Saturday, 4 May or Sunday, 5 May (all remaining wood crates/pallets) |
Monday, 6 May |
10:00 AM |
| In addition to the empty crate removal schedule above, we will also follow the timeline below: |
Monday, 6 May |
| All fiber cases, carboard boxes, packing material, etc. |
1:00 PM |
| Visqueen on booth carpet should be rolled up by the exhibitor or EAC and placed in the aisle. |
3:00 PM |
| All aisles must be 100% clear of product and any other items that may impede the installation of aisle carpet. |
4:00 PM |
Questions?
Contact the IEEE PES T&D Exhibits Team at
tdexhibits@cemllc.com or call us at (972) 521-9902.