- Important Exhibitor Tasks
Important Exhibitor Tasks
Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event. As a reminder, each booth will include: 8' high blue back drape and 3' high blue side dividers. Booths 300 sq. ft. or less will receive a 7" X 44" one-line identification sign. Booths larger than 300 sq. ft. may receive a one-line identification sign upon request. All aisles and booths will be carpeted with existing hotel carpet.
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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| ASAP |
Review, Edit & Approve Your Company Listing
This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing
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| ASAP |
Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge.
**If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges.
Register for Exhibitor Badges
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| ASAP |
Invite Customers or Buyers to Attend the Event
If you would like to invite your customers to attend the event, please log in to the Exhibitor Registration area and click on Invite Customers for instructions.
Invite Customers or Buyers to Attend
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Required Tasks for LEAD Exhibitors ONLY
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Deadline
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Task
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Vendor
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| April 14, 2023 |
Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
Submit Booth Approval Form
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| April 14, 2023 |
Submit Exhibitor Appointed Contractor Form
Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.
Submit Exhibitor Appointed Contractor (EAC) Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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February 23, 2023
(Early Bird Deadline)
April 6, 2023
(Advanced Discount Deadline)
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
Order Lead Retrieval
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April 17- May 8, 2023
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Ship Freight to Freeman Advance Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.
Ship to Freeman Advance Warehouse
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April 17, 2023
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Order Decorations & Furnishings
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Order Flooring
- Order Rental Exhibits
- Order Signs & Graphics
- Order Labor
Freeman Online Ordering
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April 20, 2023
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Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms
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| April 28, 2023 |
Order Catering
If you would like to serve food or drink in your booth you will need to order catering directly from Disney.
Order Booth Catering
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| April 28, 2023 |
Order Utilities
- Audio Visual
- Electrical
- Internet & Wifi
- Rigging
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May 15, 2023
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Ship Freight to Show Site
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to January 12th may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.
Ship to Show Site
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| May 1, 2023 |
If you would like to order Booth Security please call Tried & True Event Staff at 407-423-7898 |
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!