2025 Winter Conference
2-6 February 2025
Gaylord Palms Resort & Convention Center
Kissimmee, Florida, USA

HOTEL INFORMATION

Gaylord Palms Resort & Convention CenterFall reg graphic

Located in the suburbs of Orlando, Florida, is the beautifully luxurious Gaylord Palms Resort & Convention Center. The property - of more than 406,000 square feet - is the perfect locatioin for a trip combining work and play. This family-friendly resort boasts four-and-a-half acre atriums inspired by the distinct Florida environment, along with expansive swimming pools, a complimentary water park, multiple fine-dining restaurants, and convenient coffee shops. Limo/town car service and express check-in are available, as the resort is just a 15-minute drive to Disney properties, such as Epcot®  and Animal Kingdom®, and 20 minutes to the Orlando International Airport. For golf enthusiasts, transportation and preferred tee times are available for the Celebration Golf Club, located just a few miles away from the resort.

All 2025 Winter Conference activities will take place at the Gaylord Palms Resort & Convention Center.

BOOK NOW

Discounted rate ends Wednesday, 8 January 2025.

Rates

Rate is U.S.$297 single/double occupancy and U.S.$20 each additional person above two*.

(See hotel booking site for current tax rate and mandatory fees not included in listed rate above.)

Upgrades and Special Requests

Please contact the hotel directly at 1 407-586-0000 for suite upgrade rates and other information. Special requests including king beds, connecting rooms, etc. are not guaranteed and will be granted based on availability on the day of arrival.

Sub-Room Blocks

For any exhibitors wishing to set up a sub-room block of 10+ rooms, please contact Kim Osterman, kosterman@bicsi.org, for more information.

Parking

Self-parking is U.S.$20 per car, per day with in/out privileges for 2025 Winter Conference & Exhibition attendees. Valet parking will be offered at the regular rate of U.S.$38 per night.

Guarantee Policy

Must be guaranteed with a valid major credit or debit card. Authorization of one night room rate plus tax will occur 5 days prior to arrival. Use of a debit card will remove funds from bank account. If authorization declines, reservations will be cancelled.

Cancellation Policy

Reservations must be cancelled at least 5 days prior to the day of arrival to avoid a charge of one night's room and tax.

Additional Policy

Gaylord Palms Resort & Convention Center is a smoke-free environment. Smoking is not allowed in guestrooms and only permitted in designated areas.

NOTICE - BEWARE OF SCAMS

The official hotel for the 2025 BICSI Winter Conference & Exhibition is the Gaylord Palms Resort & Convention Center. Special rates are available to BICSI attendees through our official housing siteNeither BICSI nor the hotel listed will contact attendees directly to solicit new reservations.

*Rate includes fees that are used to offset and defray the logistical and convention center costs associated with this Conference.