2018 Booth Reservations

2018 IEEE PES T&D Conference & Exposition space selection will begin October 2016 for returning exhibitors. An email notification will be sent at least 30 days prior to space selection with the floorplan and schedule so your company can plan accordingly.

Exhibitor space selection will begin early 2017 for new companies. If you didn’t exhibit in 2016 and would like to receive 2018 registration information, be sure to send your full company contact information below to Shawn Boon at the email address noted below. You’ll receive an email with preliminary show details and someone from T&D will contact you by July 2017 to request initial booth size preferences.

For any additional questions please contact: Shawn Boon at Canfield Management LLC at 703-662-3602 or shawn@cemllc.com.


BOOTH RESERVATION DETAILS

We are very excited to announce that space selection for the 2018 IEEE PES T&D Conference & Exposition will open soon. Thank you to all of the companies and attendees that made the 2016 Exposition the largest T&D show ever, and we look forward to seeing even more companies & attendees in Denver in 2018. Details regarding space selection are below. For any additional questions please contact: Shawn Boon at Canfield Management LLC at 703-662-3602 or shawn@cemllc.com.

Booth space for the 2018 IEEE PES T&D show occurs over four separate rounds. The first three rounds are open only to companies that exhibited in the 2016 event. Once priority space selection is complete we will open sales to all companies in the T&D industry.


What’s New in 2018!

The union rules are very strict at the Denver Convention Center. For example, exhibitors may only set-up their own booth IF it can be done in less than 60 minutes without the use of mechanized tools. Review the full union rules at www.ieeet-d.org/unionrules.pdf.

Please note the largest dock door is 22′ wide x 20′ high. Please take this into account when planning the equipment for your booth, and don’t forget to add the trailer height to the equipment height if you are bringing the trailer onto the exhibit floor. Equipment can also be off-loaded outside and brought to your booth via crane or forklift if possible, but this could add time and expense.

We will offer a new educational track open for presentations from exhibiting companies only! Exhibitors may apply to present in one of the limited session opportunities. Applications will be accepted in the summer of 2017 and will be due by December 2017.


Important 2018 Information

Space is assigned on a first-come, first-serve basis within the qualifying booth sizes. You must have your company’s password in order to select space. The password will be sent to the booth sales & logistics contacts on file at the end of October with a reminder email the day before each round of space selection.

The interactive version of the floorplan is available now. The floorplan is updated as booths are assigned. In previous years the majority of space applications are received within the first 5 minutes after space selection opens. Be sure to act quickly, for the best opportunity to reserve the booth of your choice.

Application Process
Click here and login with your company password (sent via email to contact on file). Please contact shawn@cemllc.com to request your company password. – Login will not be active until 12 pm ET on the date applicable for your booth size space selection. Once logged in you can reserve your booth in 7 easy steps:

  • Verify your company information.
  • Verify or update contact information.
  • Select your desired booth
  • Add enhanced listing option if desired
  • Digitally sign the contract
  • Accept the terms & conditions
  • Submit (please note the booth you select is not reserved until after you submit (and you see the confirmation page).
 

COSTS AND FEES

  • $31 per SF (each 10×10 booth will cost $3,100) for booth space
  • To assist you in budgeting for the show a list of common exhibitor costs is available.
  • Contract and deposit are due within 30 days of the receipt of your space application. Failure to comply could result in the release of your booth space.
 

Payment Schedule

Date Contract/Application Received Amount Due
Now – Sept. 1, 2017 50% Due within 30 days of Application
50% Due on Sept. 1, 2017
Sept. 1, 2017 100% Due with Application

CANCELLATION POLICY

All cancellations must be made in writing by email, fax or mail.

Date Contract/Application Received Amount Due
Now – Sept. 1, 2017 Refund of 75% of exhibit space fee
Sept. 2, 2017 – April 16, 2018 No refund will be made for cancellation, even if space is resold.
Any company canceling all or part of their contracted exhibit space
after this date will forfeit any payment previously made.

SHOW SCHEDULE

This is a tentative schedule and may change. All changes will be posted on this website.

Move-In
Thursday April 12 8am – 5pm Exhibitor target move-in begins
Friday April 13 8am – 5pm Exhibitor target move-in continues
Saturday-Sunday April 14-15 8am – 5pm General move-in
Monday April 16 8am – 5pm General move-in (all linear booths)
4pm Booth installation complete
6:30pm – 9:30pm Opening reception (Exhibitors welcome)
Show Days
Tuesday April 17 10am – 5pm Exhibits open
11:30am – 1pm Lunch served in exhibit halls
Wednesday April 18 10am – 6pm Exhibits open
4:30am – 6pm Networking reception in exhibit halls
Thursday April 19 10am – 3pm Exhibits open
3pm – 4pm Closing reception (Exhibitors invited to attend)
Move-Out
Thursday April 19 3pm – 10pm Exhibitor move-out
Friday April 20 8am – 5pm Exhibitor move-out
(Materials must be removed from the exhibit areas by 5pm or they will be packed and shipped at the exhibitor’s or EAC’s expense.)
Saturday April 21 8am – 12pm Freight pick-up (Carriers must check in by 10am)

WHAT’S INCLUDED

  • Opportunity to market your products and services to thousands of industry decision-makers.
  • Four (or more) complimentary exhibitor badges, which allow access to the Exhibit Hall, Opening Reception, Opening Session, Opening Lunch, Networking Reception, Product & Solutions Education Track (Formerly Exhibitor Info Sessions) and the Closing Reception. Badge allotment is based on booth size, refer to table below for actual allotments.
Booth Size Badge Allotment
100 SF 4
200 SF 7
300 SF 8
400 SF 9
Greater than 400 9 +1 additional badge per 100 SF
(600 SF = 11 badges)
  • Unlimited reduced rate One Day Exhibits Only Guest Invitations for admission to the Show for your invited guests, customers and clients.
  • Product category listing in the official Final Program and IEEE PES T&D Web site.
  • Standard flameproof booth equipment for:
     

    Linear booths

    • 8′ high pipe and drape back wall
    • 3′ high pipe and drape side rails
    • 7” x 44” booth identification sign (company name and booth number.)

    Split-Island Booths

    • 8′ high pipe and drape back wall
    • 7” x 44” booth identification sign (company name and booth number.)
  • Management provides aisle carpeting (booth carpet/floor covering is required for all exhibits and must be provided at the exhibitor’s expense).
  • General exhibit hall lighting, air-conditioning or heating (during show days only).
  • Onsite Exhibit Management Office & Floor Managers to provide assistance during set-up, show days and dismantle starting Thursday, April 12.
  • Opportunity to present a session in the Product & Solution Showcase, order form available in summer 2017.

FACILITY INFORMATION

  • There will be three primary 20’ aisles throughout the exhibit halls with food buffets for the lunch and reception events.
  • There are columns throughout the exhibit halls and will be indicated on the floorplan diagram.
  • Ceiling height in exhibit hall ranges from 30’.
  • Click here for column dimensions
 

The Exhibit Hall location:
Colorado Convention Center (Halls A-F)
700 14th Street
Denver, CO 80202
(303) 228-8000


Confused on how to get started? Click here for a list of frequently asked questions that prospective and current exhibitors have asked about the event. If you don’t see your question or answer listed here, please contact Shawn Boon, shawn@cemllc.com or (703) 662-3602.


FAQ

Click here for frequently asked questions