Exhibitor Central

 

Exhibitor FAQs

GETTING STARTED 

How do I reserve a booth?

Are there special show floor areas?             

How much does a booth cost?             



GENERAL EVENT INFO                   

What are the dates of IFAI Expo 2017?             

What is the venue?

What are the show floor hours?            

Who can I contact with questions?

     

EXHIBIT PLANNING                   

What is included in the booth package?

Where is my booth located?

Do I need a Certificate of Insurance (COI)? 

What is an Exhibitor Appointed Contractor (EAC)?             


OPERATIONS                  

Who is the Official Service Contractor? 

When will the Exhibitor Services Manual be available? 

What are the move-in / move-out dates and times? 

What are the display regulations for my booth? 

Can I dismantle my booth early?             


SHOW PROMOTIONS                  

How do I add my company to the show guide?             
 

What types of FREE promotion are available?             
 

How can I reach the maximum number of attendees?             
 

Can we use the IFAI Expo logo for promotional purposes?             


PAYMENT/ INVOICE                  

Did you receive my payment?             
 

When is the final booth payment due?             
 

Whom do I contact with a payment-related question?             


HOUSING AND REGISTRATION                   

How can I reserve hotel accomodations?             
 

How do I register my company's personnel for IFAI Expo?             
 

How many badges do I receive?

 
 

GETTING STARTED 

How do I reserve a booth?             
Click here to become an exhibitor          

View floor plan


Are there special show floor areas?           
IFAI Expo features 3 show floor areas: 

  1. Specialty Fabrics: Traditional market suppliers from fabric, equipment and hardware to services needed to manufacture end products.
  2. Advanced Textiles: Innovative suppliers highlight partnerships throughout the supply chain in technical textiles markets including medical, automotive, wearables, safety/protective, performance wear, and aerospace. Questions? Contact Casey Strauch cmstrauch@ifai.com | 651-225-6904
  3. Shade & Weather Protection: End products from retractable awning systems, shade structures and canopies to motorized shade and weather solutions. Questions? Contact Vivian Cowan vlcowan@ifai.com | 651-225-6961

*NOTE: companies must be pre-qualified to exhibit in the Advanced Textiles and Shade & Weather Protection areas. Click here to learn more.
 

How much does a booth cost?             
Click here for booth rates.

 

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GENERAL EVENT INFO                   

What are the dates of IFAI Expo 2017?
Sept. 26-29, 2017
Programming Sept. 26-29 | Show Floor Sept. 27-29


What is the venue?
Ernest N. Morial Convention Center
900 Convention Center Blvd, New Orleans, LA 70130

Note: This is for directional purposes only. Please do not ship material to the above address. Refer to the Exhibitor Services Manual for detailed shipping instructions.


What are the show floor hours?             
Wednesday, Sept. 27 | 11 am–5:30 pm
Thursday, Sept. 28 | 11 am–5:30 pm
Friday, Sept. 29 | 9 am–2 pm


Who can I contact with questions?             
Your IFAI Account Manager is always your best resource for any questions. 

General Exhibitor Questions
Katie Stuart, IFAI Exhibit Coordinator
kastuart@ifai.com

Exhibiting and Sponsorship Opportunities
Mark Berriman, National Sales Manager
meberriman@ifai.com

   

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EXHIBIT PLANNING                   

What is included in the booth package?             
A booth package includes pipe, drape, booth ID sign, Expo Guide directory listing, and 3 Exhibitor Staff badges per 100 square feet. Additional badges can be purchased for $50/badge. Pricing does not include carpet. Must have floor covering.


Where is my booth located?             
All IFAI Expo 2017 exhibitors can be found on the interactive floor plan. You can search via the Exhibitor List button on the top left of the page. 


Do I need a Certificate of Insurance (COI)?             
Yes. As a standard requirement for our 2017 Expo, it will be necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate.

For those that do not have liability insurance, we have set up a program with Rainprotection Insurance through which you will be able to purchase the exact required insurance instantly online.

Click here for more information. 


What is an Exhibitor Appointed Contractor (EAC)?             
An Exhibitor Appointed Contractor (EAC) is any company hired by an exhibitor to perform trade show services independently of show management appointed contractors. (Freeman Glossary of Industry Terms)

Submit your Exhibitor Appointed Contractor Authorization Form by September 4, 2017.

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OPERATIONS                  

Who is the Official Service Contractor?             
Freeman - IFAI is pleased to partner with Freeman, our 2017 Expo Official Service Contractor. Freeman brings more than 80 years of successful event experience to the table and we're excited to have them aboard.


When will the Exhibitor Services Manual be available?             
The on-line manual will be available via Freeman OnLine by July 2017.


What are the move-in / move-out dates and times?             
Installation:
Monday, Sept. 25 | 8 am–5 pm
Tuesday, Sept. 26 | 8 am–8 pm

Dismantling:
Friday, Sept. 29 | 2–9 pm
Saturday, Sept. 30 | 8 am–5 pm


What are the display regulations for my booth?             
Click here for all booth display regulations. 

Exhibitors are responsible for ensuring their booth display complies with all exhibit dimension regulations. Refusal or failure may result in penalties as stated in Item 16 in the IFAI Rules and Regulations section of the Exhibit Service Manual.


Can I dismantle my booth early?             
Not without prior Show Management approval. It is a priority of IFAI's that Expo is a beneficial event for everyone and packing up a booth before the close of the show deters from a successful show environment for all. Show Management will penalize early dismantle violators. 

Please note: Exhibitors who start dismantling displays before the close of the show will forfeit all space selection points accumulated and be subject to additional penalties as stated in the IFAI Rules and Regulations, Item 16.

             

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SHOW PROMOTIONS                  

How do I add my company to the show guide?             
Update your Booth Profile here: bit.ly/Expo17BoothProfile

Deadlines to be included in...
     Specialty Fabric Review's Show Preview issue: June 17, 2017
     IFAI Expo Show Guide: July 12, 2017

     *NOTE: Changes made after July 12, 2017 will ONLY appear online and in the event mobile app


Detailed instructions can be found here: bit.ly/Expo17ProfileGuide


What types of FREE promotion are available?             
Make the most out of your IFAI Expo exhibiting experience and enhance your brand with these FREE promotional opportunites.


How can I reach the maximum number of attendees?             
IFAI Expo offers various education, signage, digital, and print sponsorships to help expand your brand. Contact Mark Berriman, National Sales Manager at meberriman@ifai.com to learn more. 


             
Absolutely! Download the graphics here.

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PAYMENT/ INVOICE                  

Did you receive my payment?             
All booth payment-related items can be found on the My Account page of your Exhibitor Central Account. Click the View/Print Invoice button for a receipt or click the Pay Invoice button to pay any remaining blances. 

Questions? Contact IFAI Accounting Department ar@ifai.com


When is the final booth payment due?             
Exhibitor invoices must be paid in full by April 3, 2017 or your company will be subject to late fees.


Whom do I contact with a payment-related question?             
Rachael Boonstra | ar@ifai.com | 651-225-6938

             

   

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HOUSING AND REGISTRATION                   

How can I reserve hotel accomodations?             
Hotel Options:

  • Sheraton New Orleans (HQ hotel)
  • New Orleans Marriott
  • JW Marriott New Orleans
  • Hilton New Orleans Riverside

Book your room

Housing Company: ConferenceDirect
*All reservations MUST be done through ConferenceDirect and cannot be made with the hotels directly


How do I register my company's personnel for IFAI Expo?             
Registration will be open this May. A link will be emailed to you and included in your Exhibitor Console.


How many badges do I receive?
3 exhibitor staff badges per 100 square feet. Badges over the amount above must pay an additional $50/badge.

   

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Questions? Contact Katie Stuart, IFAI Exhibit Coordinator  |  kastuart@ifai.com  |  +1 651 225 6983