Important Exhibitor Task Checklist
Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event.
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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| ASAP |
Review, Edit & Approve Your Company Listing
This listing is visible on the event Mobile App closer to the event.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing
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| ASAP |
Register for Exhibitor Badges
All staff working at your tabletop during the event will need an Exhibitor Badge.
Register for Exhibitor Badges
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| October 3, 2024 |
Submit the Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
Submit Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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September 26, 2024 - October 22, 2024
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Ship Freight to Freeman Advance Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth before the event. Please contact Freeman for all associated fees.
Freeman Advance Warehouse Labels
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September 30, 2024
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Order Decorations & Furnishings
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Order Carpeting
- Order Signs & Graphics
- Order Labor
Freeman Online Ordering
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| October 3, 2024 |
Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms
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Early pricing deadline: September 12, 2024
Advanced pricing deadline: October 3, 2024
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Advanced Discount pricing.
Order Lead Retrieval Lead Retrieval Fact Sheet
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| October 20, 2024 |
Booth Services
• Internet
• Electrical,
• Audio/ Video
• Catering
• Booth Security
Gaylord Rockies Ordering Website- To request services, create an account or log in
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October 26, 2024
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Ship Freight to Show Site
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to September 11th may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your tabletop space. Please contact Freeman for all associated fees.
Freeman Show Site Labels
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!