For your convenience, shipping labels have been provided below. Make sure all freight is clearly marked with your company name, Accounts Payable & Procure-To-Pay Conference & Expo and your booth number.

Advanced Freeman Warehouse Label                Direct to Show Site Shipping Label

The installation of exhibits will take place as follows:
Monday, November 14th  8:00 am – 4:30 pm 

 *All freight must be moved in, Exhibits set up, and aisles clear by 4:30PM

The Local Union has jurisdiction for the operation of all material-handling equipment, all unloading and reloading, and the handling of empty containers. Exhibitors may unload their own personal vehicles provided they do not use any material handling equipment (fork-lifts, flatbeds, dollies, pallet jacks, etc.) Freeman will control access to the loading docks in order to provide for a safe and orderly move-in/move-out.

If you will require labor for delivering your materials to your booth from the dock, you may hire union labor through Freeman.  Rates for this service are outlined in this section under Material Handling.  We encourage exhibitors to have their material delivered to the warehouse in advance to take advantage of the most cost-effective material handling rates and to avoid additional handling fees incurred when shipping direct to the hotel. Please reference the Labor Jurisdiction document for complete details on labor regulations.

The Local Union has jurisdiction for the installation and dismantling of all exhibits including carpet, furniture, and hanging signs. All hired labor must belong to Local Union. Labor can be ordered in advance by returning the enclosed form, or on showsite, at the Freeman Service Desk. Three options for installation and dismantle labor exist in Texas. Labor may be:

• performed by full-time employees of the exhibiting company; or
• hired through Freeman, the offi cial general service contractor; or
• hired through an exhibitor-appointed contractor.
If you are hiring an Exhibitor Appointed Contractor, please complete the online EAC FORM.

ELECTRICAL LABOR & PLUMBING
Responsible for the installation and distribution of all electrical outlets, cables and distribution equipment. This includes extension cords installed under carpet or any other type of flooring. Freeman is responsible for any hardwiring of equipment to installed electrical cables or disconnecting devices. Exhibitors are permitted to install their own lights, monitors, and other A/V equipment. Freeman is responsible for the installation and distribution of all water lines and the filling and draining of all water tanks. Exhibitors are permitted to connect their equipment to the lines installed by Freeman.

The dismantling of exhibits will take place as follows:
Wednesday, November 16th 1:30 PM – 5:30 PM

No display material, in whole or in part, may be removed from the exhibit area prior to the close of the show at 1:30pm on Wednesday, November 16th. Empty crates will be returned immediately after the removal of the aisle carpet. Due to the size of the show, it may take several hours to return all empty crates to the show floor.

If you have not done so in advance, you may make arrangements to have your exhibit returned by visiting the Exhibitor Service Desk area on site.  Every outbound shipment will require a material handling agreement and labels which can be procured from Freeman.