Shipping, Move-in & Move-out Information
Shipping Information
If you will be shipping your materials to the event, please review your two options below. You can contact Freeman directly to obtain any related costs associated with either option.
Please note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling page for more information on Freeman Online.
| Material Handling (New for 2024) |
Inbound Shipments/Deliveries
A certified weight ticket must accompany all shipments. Material handling charges are based on the weight of your shipment and includes delivery to your exhibit space, storage of empty containers and loading your freight at the close of the show.
Shipments received without a certified weight ticket will be weighed by Freeman with certified forklift scales.
Nearby weight station Information Below:
Florida 595 Truck Stop in Davie, Florida | https://maps.app.goo.gl/aVqsoethKjRcPW3U8?g_st=ic
One-way shipments:
Freeman is offering a one-way material handling credit for any perishable and/or donated freight that will not ship out at the close of the event.
To make arrangements for this service, please go to the Freeman Service Desk PRIOR to the close of the event. Shipments MUST be reweighed during move-out to determine the amount of the credit.
No credits will be issued after the event.
Example Using One-way shipment:
Material Handling Rate = $1.86 per pound
Inbound shipment = 400 lbs. x $1.86 per pound = $744.00
Outbound shipment = 150 lbs
Credit Amount: 250 lbs x $.93 = -$232.50
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| Ship in Advance to the Freeman Warehouse |
Freeman will receive and store advance freight at their warehouse beginning Monday, May 6, 2024, and will deliver the shipment to the loading dock for move-in. For details, please refer to the material handling information located in this section of the Exhibitor Resource Center.
Freight will be received Monday - Friday 8:00 AM-3:30 PM
Freight being sent for storage at the warehouse MUST be received at the warehouse no later than Wednesday, May 29, 2024, to avoid additional after-deadline charges. All containers must be labeled with Freemans Shipping Label.
Advance Warehouse Shipping Label
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| Send Shipment Straight to the Venue |
Freeman will receive freight Broward County Convention Center beginning Tuesday, June 4, 2024. Shipments arriving before this date may be refused by the facility.
To avoid additional after deadline charges, materials must arrive prior to show opening.
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| Refrigerated Storage |
Freeman can assist with all refrigerated storage onsite and before the show.
Refrigerated Storage
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Move-In & Move-Out Information
| Move-in Times |
The installation of exhibits will take place as follows:
Tuesday, June 4 8:00AM - 5:00PM
Wednesday, June 5 8:00AM- 5:00PM
ALL EXHIBITS MUST BE MOVED IN AND SET-UP BY 5:00 PM, Wednesday, June 5.
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| Exhibitor Set Up |
Exhibitors are allowed to set-up and/or dismantle their own booths ONLY under the parameters set forth by Broward County Convention Center. |
| Exhibitor Appointed Contractors (EAC) |
Exhibitors may choose to work with a Non-Official Exhibitor Appointed Contractor. All Exhibitor Appointed Contractors must be registered by exhibitors. Please fill out the EAC Form to register and authorize the company to work at the Broward County Convention Center. |
| Drayage Material Handling |
Drayage – or Material Handling – is defined as the transfer of exhibit materials from the point of arrival at the loading dock to exhibit location, removal of empty crates, return of crates and return of exhibit to dock for load-out. If you will require labor for delivering your materials to your booth from the dock, union labor will be available to help you with your drayage. |
| Labor |
Freeman is the official labor contractor. In order to ensure a sufficient number of qualified, skilled craftsmen for the installation and dismantling of your display, it is essential that you make advance arrangements with Freeman by using the labor form provided in this manual. During installation and dismantling, exhibitors must comply with local work rules and union jurisdictions. Failure to do so could lead to additional costs and delays in setting up and installing your exhibit. Please reference the Labor Jurisdiction document for further information.
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| Privately Owned Vehicles (POVs) and Loading Dock Information |
Freeman will control access to the loading docks in order to provide for a safe and orderly move-in and move-out.
Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks, and other mechanical equipment, however, is not permitted. FREEMAN will control access to the loading docks in order to provide for a safe and orderly move-in/out. Only full-time employees of the exhibiting company will be allowed to hand-carry items. unloading or reloading at the dock of any and all contracted carriers will be handled by FREEMAN.
NOTE: Exhibitors unloading their own materials will be charged for the storage of empty crates. Contact Freeman for details.
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| Dismantling |
No display material, in whole or in part, may be removed from the exhibit area prior to the close of the show at 2:00PM on Friday, June 7, 2024.
Empty crates will be returned immediately after the removal of the aisle carpet. Due to the size of the show, it may take up to 3 hours to return all empty crates to the show floor.
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| Move-Out Times |
Friday, June 7 2:00 PM – 7:00 PM
Saturday, June 8 8:00 AM – 12:00 PM
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| Empty Stickers |
When your crates, cartons and other containers are empty, obtain EMPTY STICKERS from Freeman’s Service Desk. Use the stickers to mark your crates, cartons and containers with your company name and booth number. Leave the items in the aisle for pick up and storage. Labeled materials will be returned at the end of the show.
Remove old empty stickers. Old stickers could result in empties being delivered to the wrong booth. Do not store anything in these crates or cartons. You will not be able to access them once they are in storage.
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| Returning Your Freight |
If you have not done so in advance, you may make arrangements to have your exhibit returned by visiting the exhibitor service desk area on site. Representatives from various freight companies will be available to assist you.
All exhibit material must be removed from the exhibit hall by 12:00 PM on Saturday, June 8, 2024. Failure to do so may result in Freeman Transportation Services shipping your materials, C.O.D., by common carrier, to the best available return address.
YOU SHOULD DIRECT YOUR CARRIER TO CHECK IN WITH FREEMAN EXPOSITION SERVICES BEFORE 10:00 AM ON SATURDAY, JUNE 8, 2024.
When your materials are ready to ship, you need to complete a Bill of Lading (or way bill) and give it to Freeman. This contains your instructions to Freeman and your carrier that is shipping your materials. You can obtain this form on-site from the service desk.
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| Post Show Paperwork and Labels |
Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show. |
Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!