Important Exhibitor Task Checklist
Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event. As a reminder, each booth will include:
- 8' high black back drape and 3' high black side dividers.
- Booths 300 sq. ft. or less will receive an identification text sign displaying your company name and booth number.
- Please note, booth packages (tables, chairs, and wastebasket) are NOT included with your contracted exhibit space; exhibitors are responsible for furnishing their booth space.
- The booths and exhibit areas are carpeted with existing hotel carpet.
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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| ASAP |
Review, Edit & Approve Your Company Listing Information*
This listing includes contact info & product categories and is visible on the event website Exhibitor List and the event Mobile App closer to the event.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing
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| ASAP |
Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge.
Register for Exhibitor Badges
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| January 12, 2024 |
Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Exhibitors.
Submit Booth Approval Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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| ASAP |
Plan Marketing Activities
Click on the button below to increase your exposure, attract your top prospects, and get the most out of exhibiting!
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December 14, 2023
(Early Bird Deadline)
January 4, 2024
(Advance Discount Deadline)
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
Order Lead Retrieval
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| January 12, 2024 |
Submit Exhibitor Appointed Contractor Form
Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.
Submit Exhibitor Appointed Contractor (EAC) Form
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| January 12, 2024 |
Book Hotel Rooms
*Be sure to make your hotel reservations is onPeak, the official Housing Partner
Book Hotel Rooms
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| January 16, 2024 - February 7, 2024 |
Ship Freight to Freeman Advance Warehouse (please note associated fees)
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.
Advance Warehouse Labels
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January 17, 2024
(For Discounted Pricing)
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Order Decorations & Furnishings
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Order Signs & Graphics
- Order Labor
Freeman Online Ordering
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| February 5, 2024 |
Order Auido Visual Services
If you would like to have a TV, audio visual services, electirc or internet in your booth please order through our official vendor Encore.
For 20% off use code: ENCOREFEB24EN at checkout.
Online Ordering
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| TBA |
Order Catering
If you would like to serve food or drink in your booth you will need to order it directly from the venue, New York Midtown.
Order Catering - Coming Soon
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TBA
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Order Utilities
Online Ordering Services
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February 14, 2024
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Ship Freight to Show Site
*Shipments arriving prior to February 23rd may be refused by the venue and/or incur additional charges.
Ship to Show Site
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!