Important Exhibitor Tasks
Please use the checklist below to continue planning for the event. If you wish, you can print out this page and check off each task once it has been completed.
As a reminder, each indoor exhibit space will include: 8' high blue back drape and 3' high blue side dividers. Booths 300 sq. ft. or less will receive a one-line identification text sign displaying your company name and booth number. The exhibit area/booths and exhibit hall aisles will NOT be carpeted as part of the event’s sustainability initiative. You are welcome to supply your own floor covering or rent carpet through Freeman.
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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| December 8, 2023 |
Review, Edit & Approve Your Company Listing
This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing
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| ASAP |
Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge.
**If you are a Co-Exhibiting company, contact your Lead Exhibitor to register for badges.
Register for Exhibitor Badges
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| ASAP |
Invite Your Customers to Attend the Event
If you would like to invite your customers to attend the event, log in to the Exhibitor Registration area and click on Invite Customers for instructions.
Invite Your Customers to Attend
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Required Tasks for LEAD Exhibitors ONLY
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Deadline
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Task
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Vendor
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| November 22, 2023 |
Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
Submit Booth Approval Form
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| November 22, 2023 |
Submit Exhibitor Appointed Contractor Form
Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.
Submit Exhibitor Appointed Contractor (EAC) Form
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December 1, 2023
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Submit Co-Exhibitors
Required ONLY if any additional companies are exhibiting in your booth. Exhibitors are allowed to share their space with co-exhibiting companies. Please fill out this form if you will be sharing your space.
Submit Co-Exhibitor Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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November 9, 2023
(Early Bird Deadline)
December 21, 2023
(Advanced Discount Deadline)
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
Order Lead Retrieval
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| December 15, 2023 |
Order Catering
If you would like to serve food at your booth or have any type of catering done please order through our offical vendor the San Diego Convention Center.
Order Catering
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December 18, 2023 - January 8, 2024
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Ship Freight to Freeman Advance Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.
Ship to Freeman Advanced Warehouse
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December 18, 2023
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Order Decorations & Furnishings
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Order Carpeting
- Order Rental Exhibits
- Order Signs & Graphics
- Order Labor
- Electrical
- Rigging
Freeman Online Ordering
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| December 27, 2023 |
Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms
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| Janurary 9, 2024 |
Order Audio Visual Services
If you will need to rent computers, displays, televisions, speakers, etc. please do so before this date.
Order Audio Visual Services
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January 1, 2024
(Incentive Rate)
January 10, 2024
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Order Internet & Telephone
If you will require dedicated internet or telephone service during the event you can contact Smart City directly.
Order Internet & Telephone
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January 3, 2024
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Order Booth Cleaning
If you will need booth cleaning, please order from our official vendor the San Diego Convention Center.
Order Booth Cleaning
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January 15, 2024
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Ship Freight to Show Site
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to January 15th may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.
Ship to Show Site
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!