Important Exhibitor Tasks
Please use the checklist below to continue planning for the event. If you wish, you can print out this page and check off each task once it has been completed.
As a reminder, each 10’x10’ booth will be set up with 8’ high black back drape and 3’ high black side dividers. Each booth will come with one table, two chairs, a trash can and a company identification sign.
Each table top will be set up with 8’ high black drape only. Each table top will come with one table, two chairs, a trash can and a company identification sign.
The exhibit area/booths and exhibit hall aisles will be carpeted with existing hotel carpet.
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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| November 1, 2024 |
Review, Edit & Approve Your Company Listing
This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing
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| ASAP |
Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge.
Register for Exhibitor Badges
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| ASAP |
Invite Your Customers to Attend the Event
If you would like to invite your customers to attend the event, visit the Marketing Toolkit to easily access your company's custom promotional graphic and sharing tool.
Invite Your Customers to Attend
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| October 7, 2024 |
Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
Submit Booth Approval Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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September 19, 2024
(Early Bird Deadline)
October 24, 2024
(Advanced Discount Deadline)
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
Order Lead Retrieval
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| November 4, 2024 |
Order Catering
If you would like to serve food at your booth or have any type of catering done please contact Kayla Gonzalez at Kayla.Gonzalez@whitelodging.com or by phone at 512.457.1111
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October 18, 2024
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Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms
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| November 11, 2024 |
Ship Material to Hotel
Please note, any packages in FedEx custody longer than five days prior to the show will incur a onetime storage fee. Contact the parcel management team with any questions - pm2873@fedex.com
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| November 13, 2024 |
Order Audio Visual Services
If you will need to rent computers, displays, televisions, speakers, etc. please do so before this date.
Order Audio Visual Services
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!