Important Exhibitor Task Checklist
Review the list of tasks below for items that you will need to complete to continue planning for the event.
Required Tasks for ALL Exhibitors Required Tasks for LEAD Exhibitors ONLY Vendor Deadlines & Additional Tasks
Required Tasks for ALL Exhibitors
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Vendor Deadline
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Task
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January 26, 2024
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Review, Edit & Approve Your Company Listing
This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event.
**You must be logged in to the Resource Center to access this section.
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ASAP
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Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge. This badge will also give you access during installation & dismantle days.
**If you are a Co-Exhibiting company, please note that you share a Registration password with your Lead Exhibitor. Please contact your Lead Exhibitor to register for badges.
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ASAP
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Invite Customers or Buyers
Through the Exhibitor Registration area you can also invite your customers or buyers to attend the event. All exhibitor eVIP invitations and efforts are at no cost to you - they are included with your exhibit space purchase.
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Required Tasks for LEAD Exhibitors ONLY
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Vendor Deadline
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Task
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| January 25, 2024 |
Submit Boston Department of Health Temporary Food Application Form
*Required for Exhibitors sampling food in their booth.*
The Temporary Food Permit Application must be submitted with a food service Health License or Permit from the exhibitor’s local, state, or regional Health Department
Review Food Sampling Information BCEC Fire Regulations for Cooking
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January 26, 2024
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Submit Co-Exhibitor Form
Exhibitors are allowed 1 complimentary basic listing per 10x10 booth (your company). A 10x20 booth is eligible for 2 complimentary basic listings (your company plus 1 co-exhibitor). A co-exhibitor fee of US $500 is charged for each co-exhibiting company that exceeds the allotted amount. No more than two companies or brands are allowed per 10’ x 10’.
*You must be logged in to the Exhibitor Resource Center to access this section, refer to your email from Customer Service to access your password. Once logged in, click on the Submit Your Co-Exhibitors link on the homepage
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February 6, 2024
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Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
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February 6, 2024
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Submit Exhibitor Appointed Contractor (EAC) Form
Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.
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Vendor Deadlines & Additional Tasks
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Vendor Deadline
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Task
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ASAP
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Review the Marketing Toolkit
Make sure your company takes full advantage of North America’s seafood industry gathering this March. Through the opportunities in this packet, you will gain valuable exposure before, during and after the expo. Also access your custom email signature and event graphics.
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ASAP
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Order Booth Cleaning
Booth cleaning & trash removal/porter service is not automatic and must be ordered separately through our cleaning vendor.
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December 21, 2023
(Early Bird Deadline)
February 1, 2024
(Advance Discount Deadline)
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Lead Retrieval Fact Sheet Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
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| January 8, 2024 |
Best Practices for Press Releases Download Press Release Template Submit Press Release
Submit your press releases to Event Management to be included on the event website! We have provided resources above to guide you through the process.
If you would like your press release to be considered for inclusion in Expo Today, the official publication for Seafood Expo North America/Seafood Processing North America, please send it no later than Monday, January 8, 2024
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February 8, 2024
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Submit your New Product for Seafood Excellence Awards
The Seafood Excellence Awards recognizes and celebrates the best new seafood products in the North American seafood market.
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February 8, 2024
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Submit for the New Product Showcase
Give your New Products & Services the Spotlight.
Submit for the Featured Product Showcase
Featured products are designed to highlight and give an exhibitor the opportunity to promote their finest products to potential buyers.
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February 12, 2024
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Order Audio Visual Services
If you will need to rent computers, displays, televisions, speakers, etc. please do so before this date.
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February 6 - February 29, 2024
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Ship to Freeman Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees. This option is NOT for refrigerated or frozen items.
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February 8, 2024
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Freeman Online Ordering
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Booth Package
- Order Carpeting
- Order Rental Exhibits
- Order Signs & Graphics
- Order Labor
- Rigging
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February 12, 2024
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Plant & Floral Order Form
If you need plant's or floral arrangement at your booth please submit an order form with Stapleton.
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February 12, 2024
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BCEC Ordering Guide BCEC Online Ordering
Order the following items from Boston Convention & Exhibition Center
- Electricity
- Telephone & Internet
- Water, Air & Drain
- Compressed Gas
- Security
- Lighting
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February 12, 2024
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Levy Catering Menu Levy Catering Order Form
If you would like to serve food or drink in your booth you will need to order it directly from the catering vendor, Levy.
Handsink Order Form Handsink Do-it Yourself Diagram
When preparing and serving raw foods and/or when cooking food from a raw state, a booth hand washing setup is required within the booth.
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February 16, 2024
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Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
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February 24, 2024
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Aquarium Order Form
If you need to lease an aquarium you can do so through Boston Aquariums.
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February 25, 2024
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Lowe Catalogue Lowe Order Form
If you would like to rent refrigeration or freezer storage for your booth outside of the complimentary storage space please order from our vendor Lowe.
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March 7, 2024
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Ship to Show Site Machinery Shipping Label
Refrigerated Shipping Label Frozen Shipping Label
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to March 7th may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!