Important Exhibitor Task Checklist
Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event.
Required Tasks for ALL Exhibitors Required Tasks for LEAD Exhibitors ONLY Additional Tasks & Deadlines
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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October 11th, 2024
(Edits made after this date will appear online only) |
Review, Edit & Approve Your Company Listing
This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing Add Products & Services to your Listing
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| ASAP |
Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge.
**If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges.
Register for Exhibitor Badges
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Invite Customers to Attend the Event
If you would like to invite your customers to attend the event, log in to the Exhibitor Registration area and click on Invite Customers for instructions.
**If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges.
Invite Customers to Attend
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Required Tasks for LEAD Exhibitors ONLY
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Deadline
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Task
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Vendor
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October 11th, 2024
(Submissions received after this date will appear online only) |
Submit Co-Exhibitor Form
Required ONLY if any additional companies are exhibiting in your booth. Exhibitors are allowed to share their space with co-exhibiting companies, the fee is $340 per company. Please fill out this form if you will be sharing your space.
Submit Co-Exhibitor Form
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| October 1, 2024 |
Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
Submit Booth Approval Form Booth Display Regulations
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Submit Exhibitor Appointed Contractor Form
Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.
Submit Exhibitor Appointed Contractor (EAC) Form
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Submit 2nd Story Exhibits Form
Required ONLY if you will are planning to build a structure with multiple stories and/or enclosed with a ceiling. A permit from the City of New Orleans is required. A Fire Watch may be required.
Submit 2nd Story Exhibits Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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| ASAP |
Market Your Presence at the Event
Marketing your participation in the show is an important step to having a successful exhibit. Here you can access customizable event banners and official show logos.
Marketing Tool Kit
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| ASAP |
Secure Sponsorships
Work with our team to select the perfect sponsorship or advertising opportunity to support your participating at the event.
WorkBoat Sponsorships Underwater Intervention Sponsorships
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| ASAP |
Exhibit Floor Reception Request
Required if you will be holding a reception within your booth space.
Exhibit Floor Reception Request Form
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| ASAP |
Meeting Room Inquiry
Required if you are looking to hold a business meeting, host a luncheon, or plan an internal team meeting outside of your booth space. To request more information, submit the form below and contact Jordan Randall with any questions at jrandall@divcom.com.
Meeting Room Inquiry |
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August 20, 2024
Early Bird Deadline
October 1, 2024
Advanced Deadline
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event.
Order Lead Retrieval Lead Retrieval Brochure
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October 9 - November 1, 2024
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Ship Freight to Freeman Advance Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Contact Freeman for all associated fees.
Ship to Freeman Advance Warehouse
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October 11, 2024
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Order Decorations & Furnishings
- Furniture & Accessories
- Carpeting
- Rental Exhibits
- Rigging / Sign Hanging
- Signs & Graphics
- Labor
Freeman Online Ordering
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October 14, 2024
Advanced Rate
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Order Utilities
- Electrical
- Internet & Telephone
- Water, Air, Drain Compressed Gas
- Audio Visual Services
Ernest N. Morial Convention Center Online Ordering
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| October 30, 2024 |
Order Plants & Floral
Add plant and floral items for your booth.
Convention Plant Creations Inc. Ordering
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| October 31, 2024 |
Order Catering
If you would like to serve food or drink in your booth you will need to order it directly from the catering vendor, Sodexo Catering.
Order Catering |
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October 21, 2024
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Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms
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November 8, 2024
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Ship Freight to Show Site
Freeman will begin receiving materials on-site and deliver them to your booth space. Shipments arriving prior to November 8th may be refused by the venue and/or incur additional charges. Contact Freeman for all associated fees..
Begin to Ship Freight to Show Site
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!