EXHIBITOR INFORMATION

The 2022 NMSDC 50th Anniversary Conference & Exchange will be held October 30 - November 2, in New Orleans, Louisiana. The Exchange will be held on Tuesday, November 1, from 9:30 a.m. to 12:15 p.m. and 2:30 to 5 p.m., and Wednesday, November 2, from 10 a.m. - 1 p.m.

NMSDC Affiliation	Early Bird thru 8/31/22	Standard 9/1/22 - 10/15/22	Late 10/16/22 - Onsite
National Corporate Members/Government	$1,925	$2,200	$2,475
Local Corporate Member	$2,200	$2,475	$2,750
Certified MBEs/Non-Profits/RMSDCs	$1,250	$1,650	$1,925

QUICK FACTS FOR EXHIBITORS

• NMSDC-certified minority-owned businesses, Resource Organizations, NMSDC Affiliates, National Corporate Members, Local Corporate Members and Government Agencies are eligible to exhibit
• Booths are assigned on a first-come, first-served basis
• Booth fees do not include conference registration, meal or event tickets, which are available for purchase on a first-come, first-served basis
• Only one business may be displayed per booth
• No direct selling or order taking

WHAT’S INCLUDED WITH YOUR BOOTH PURCHASE:

• 10′ x 10 booth′ with an 8′ high back drape and 3′ high side drapes
• 1 draped 6′ table, 2 chairs and 1 wastebasket
• Carpet
• Listing in the Official Exhibitor Directory
• Three “Exhibit Staff Only” badges per 10’ x 10’ booth space (includes “grab & go” lunch in the exhibit hall - does not include a full conference registration or access to events)
• Identification sign with company name and booth number
• 500 characters description on the NMSDC mobile app and web

All open invoices with NMSDC must be paid before purchasing a booth.

Applications for Exhibit Space will not be processed without full payment.

For more information on the conference, to make hotel arrangements, place a journal ad or sponsorship, go to nmsdcconference.org/register

Booth fees must be paid by October 7, or exhibitors will be restricted from moving into the booth. All cancellations are subject to a $100 fee. Cancellation refund requests must be received in writing at least 30 days prior to the event start date. Requests for cancellation made less than 30 days prior to the event start date are not eligible for refunds.

For more information or to request your log-in information contact the Exhibit Manager at ExhibitManager@NMSDC.org. 

Business Opportunity Exchange booth rental fees do not include conference registration or function tickets.  Lunch will be included in the hall for booth personnel. 

Frequently Asked Questions: 

What is “Material Handling/Drayage”?

The term drayage is the moving of exhibit material from one location to another. Whether you ship to the warehouse or directly to show, your materials still need to get to your booth location. Drayage services includes the accepting of your material either at our warehouse or on show site, delivery to your booth, storage of empty containers during the show, returning empty containers at the close of the show, picking up your packaged materials, returning them to the dock, and loading to the carrier of your choice.

Can I carry my own materials to my booth?

Any exhibitor may bring in his own materials providing that they can be hand carried by on person in one trip without the use of dollies; hand trucks or any other equipment. If you choose to hand carry your exhibit you will not be permitted access to the loading dock area.

What is the difference between small shipments and large shipments?

Most service contractors have a minimum of 200 lbs per shipment. It is best to send your freight as one large shipment versus several small shipments. For example, if you send on 45 lbs and one 55 lbs package separately, you are charged the minimum on each shipment. If you are planning to ship items from various locations, you may want to ship them all to a central location then forward them to the Service Contactor’s warehouse and/or show site.

What are the advantages in advance shipments versus direct shipments?

In general, it is best to ship your materials in advance to the “advance shipment” address. You can (and should) confirm that we have received your materials well in advance of the show installation. If there is an issue, it can be resolved prior to the show. In addition, another advantage to advance shipment is that your materials will be in your booth when you arrive and can begin installation immediately, thus saving you time and frustration at show site. When shipping direct, if there is a problem, there is time to resolve the problem prior to the show opening.