AES Annual Meeting 2019

Five Days, Thousands of Professionals.
All focused on epilepsy.

The 73nd Annual Meeting of the American Epilepsy Society is the premiere national gathering of healthcare professionals who diagnose, treat and research epilepsy. And we're growing! 2018 Annual Meeting attendance reached the 6,000 mark for the first time in Meeting history.


Please find the complete 2018 exhibitor prospectus here.

WHO ATTENDS THE AES ANNUAL MEETING?

EXHIBIT HOURS*

Move-In:
Thursday, Dec 5..........8:00 a.m. – 5:00 p.m.
Friday, Dec 6...............8:00 a.m. – 5:00 p.m.
Saturday, Dec 7..........8:00 a.m. – 10:00 a.m.

Exhibit Hours:
Saturday, Dec 7...........Noon – 6:00 p.m.
Sunday, Dec 8.............10:00 a.m. – 4:00 p.m.
Monday, Dec 9.............10:00 a.m. – 2:00 p.m.

Move-Out:
Monday, Dec 9.............2:00 p.m. – 10:00 p.m.
Tuesday, Dec 10..........8:00 a.m. – Noon

*Exhibit hours subject to change.

CONTACT US

If you have any questions or would like more information about exhibiting, please contact:
 
Lara Fitts Gamache
Exhibit Manager
312-265-9639
Lara@CorcExpo.com

Susan Oliver
Director of Development & Industry Relations
312-883-3800 x102
SOliver@aesnet.org

BOOTH SPACE RENTAL

Products and services proposed for exhibition must relate specifically to the practice and advancement of the diagnosis, treatment and prevention of epilepsy, or the education of those treating or conducting research related to epilepsy and their patients.

Exhibit Rates: $3,300 per 10'x10' booth, $150 charge per exposed corner.
A 50% deposit of the total booth space reserved is due with your reservation if booth is reserved on or before August 24, 2019.  After August 24, 2019, payment is due in full. 

Payment by check or credit card must be received within 10 business days in order to retain your booth hold.


Epilepsy Resource Area
The Epilepsy Resource Area features advocacy groups and non-profits. The Resource Area includes a 6' draped table, two chairs and a wastebasket. Table top sales will be available in March 2019. AES 2018 table top exhibitors will have the first opportunity to book space. 

SPONSORSHIP

A full exhibit and sponsorship prospectus will be available in Spring 2019.

The AES Annual Meeting offers a full range of opportunities to introduce and promote your brand, share scientific information about the current state of your research, and support professional education. For industry support or sponsorship, please contact Susan Oliver, Director of Development & Industry Relations at 312-883-3800 x102 or soliver@aesnet.org.

EXHIBITOR ALERT

As the AES Annual Meeting has grown in popularity, the society has faced a surge of companies falsely claiming to provide registration and housing or attendee lists for our annual meeting. We are working with our legal team to address this. 

Please note that AES does not sell or share registration lists, member lists, or any contact (or other) information of attendees, exhibitors, members, volunteers, or other constituents. Your privacy is of utmost importance to us.

Mailing list scams: Numerous third-party agencies attempt to sell unofficial mailing lists on behalf of professional organizations, such as AES. Most of these solicitations are phishing scams, looking for legitimate email addresses and cannot be contacted by their 'Reply to' email. Please mark these solicitations as spam in your inbox and do not attemp to respond to them.

Unauthorized Housing Solicitations: AES works with Experient, Inc. to provide meeting registration and hotel reservation services for individuals and groups as well as services for international attendees. Experient is the only approved registration and hotel partner. Hotel offers from unaffiliated companies may appear to be for lower rates. However, they may be illegitimate, have unreasonable cancellation or change penalties, or be completely non-refundable. Visit the AES Annual Meeting website for a list of companies known to be soliciting exhibitors without authorization. Contact Lara Fitts Gamache, Exhibit Manager if you are uncertain of the validity of a solicitation.

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