Exhibitor Resources

The Exchange is the best way to connect with the grain industry! You'll meet thousands of attendees in the Expo Hall, including decision makers from around the world. 

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Exhibitor Information

Current Floor Plan

Limited space is still available for Expo 2017.

View the floor plan online

Register Booth Workers

If you are working at a booth for your company, you must register individually. Each exhibiting company receives two complimentary exhibitor registrations per each 100 square feet of booth space reserved. Additional exhibitor registrations must be purchased at a special reduced rate. Exhibitors cannot register with Expo discount coupons or Expo-only passes.

Each exhibitor contact should have received an email with instructions on managing your online company profile. The information you list in your online profile appears in our interactive expo floor plan. Attendees can use the floor plan to learn more about your company and see where your exhibit space is located at Exchange 2017. You can update your online profile at any time, and changes are published online in real-time. If you’d like to increase traffic to your profile, upgrade packages are available for purchase. For questions or to purchase a profile upgrade, please contact GEAPS sales team or call (763) 999-4300.

In addition, some of the information from your online company profile will also be printed in our Exchange 2017 program book. Information will be pulled from your online company profile after Dec. 1, so please make sure your information is updated and accurate as of that date.

GEAPS Exchange Expo Schedule 2017

Set-Up Hours

Thursday, Feb. 23

Large Equipment, by appointment only

Friday, Feb. 24

Large Equipment, by appointment only


Saturday, Feb. 25

7 a.m. - 5 p.m.


Sunday, Feb. 26

6:30 a.m. - 9:45 a.m.

All large equipment booths must schedule an appointment to move-in. 

Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload.

Contact Hargrove by email or at (301) 306-4627.

Aisle carpet will be laid Saturday at 5 p.m., please clear the aisles. 

Exhibits must be show-ready by 9:45 a.m. on Sunday, Feb. 26.

Exhibit Hours

Sunday, Feb. 26 

Show Open 11:15 a.m. – 6 p.m.

 Welcome Reception  4:30 p.m. – 6 p.m.     


Monday, Feb. 27

 9:45 a.m. – 3 p.m.


Tuesday, Feb. 28

Show Open  9:45 a.m. – 1:45 p.m.

Hall open to exhibitors 6:30 am. – 6 p.m.

Lunch Noon – 1 p.m.



Hall open to exhibitors 7 a.m. – 5 p.m.

Lunch Noon – 1 p.m.


Hall open to exhibitors 7 a.m. – 7 p.m.

Lunch11:30 a.m. – 12:30 p.m.

Tear-Down Hours

Tuesday, Feb. 28

1:45 - 7 p.m.


Wednesday, March 1

8 a.m. - Noon

Tear-down is not allowed before 1:45 p.m. Tuesday


All exhibitor contacts should have received an email with details regarding our requirement to provide proof of general liability insurance. Please submit your certificate by Nov. 11, 2016. If your certificate will expire prior to the Exchange, please let us know when we can expect the renewal. Please send all certificates to Whitney Bey. If you wish to purchase a pre-prepared certificate online, we have arranged this option through John Buttine Insurance Inc., for $65.00.

Please double-check that all certificates meet the following requirements:

  • Certificates must cover “Commercial General Liability” insurance.
  • Certificates must cover the dates of Feb. 23, 2017-March 1, 2017.
  • The limit for each occurrence must be set at a minimum of $1,000,000.
  • Both GEAPS and Kansas City need to be included on the certificate as additional insureds.  The language would look like this, “Grain Elevator and Processing Society (GEAPS) and the city of Kansas City, MO are additional insureds with respect to the insured's exhibit at the 2017 GEAPS Exchange.”

Exhibitor kits containing order forms and information on shipping and handling, booth carpet, furnishings, elect.ricity, hardwired internet, ceiling-suspended signs, etc. will be available online soon and Hargrove will email exhibiting company contacts with login information for accessing the online exhibitor kit at that time.

We are working to secure oversized vehicle parking for exhibitors. More information will be available soon.

Exhibitors who need to book 10 or more rooms booth workers can request their own block of rooms. These rooms will be guaranteed to the exhibitor. Exhibitors can manage the reservations in their block, including the names of booth workers, making changes and cancellations. For more information and to book rooms, visit Exchange 2017 Housing Options.

If an attendee who is not officially representing any company showcasing in the Exchange exposition [a company registered as a trade-show exhibitor] is observed to be soliciting business from an attendee who is also not registered as a trade-show exhibitor, in the exposition hall or any other public space or facility under GEAPS’ Exchange show management, or in violation of any provision of this policy, that person will be asked to leave facility or space immediately. Penalties may also be applied. Observed violations should be reported to GEAPS’ Exposition Services Manager.

GEAPS recognizes that “suitcasing” may also take the form of commercial activity conducted from a hotel guest room; a restaurant, club, or other public place of assembly over which GEAPS has no management control. This policy applies to only GEAPS’ events at venues including sites, facilities or portions of facilities under GEAPS show management to include any event, facility or space reserved by or for GEAPS. Read the full policy.

For technical assistance please contact: Support@a2zinc.net

Sponsorship and Exhibit questions please contact: conferences@geaps.com