Evention LLC

Chicago,  IL 
United States
  • Booth: 1733


  • Group Billing by Evention
    By consolidating billing components spread across multiple source systems, Evention’s automated solution for Group Billing provides simple, error-free accounting and reconciliation for the entire hotel billing process....

  • Because of the extensive and variable billing process cycle for group bookings, many departments within a hotel depend on error-prone spreadsheets and other home-grown systems to organize, track, communicate, and successfully collect hundreds of thousands of dollars. These spreadsheets leave the hotel vulnerable to potential loss of money and customer complaints. This scattered process and lack of centralized billing data often lead to inaccurate tracking of billing activities, estimates, and reporting.

    By consolidating the many billing components scattered across multiple source systems, Group Billing by Evention simplifies accounting and reconciliation. This automated solution processes all components of the hotel’s group billing cycle, including before, during, and after the stay.

    Group Billing by Evention consolidates:

    • Sales Booking Detail

    • Contracts

    • Credit

    • Property Management System (PMS)

    • Point-of-Sale System (POS)

    • Accounting System (ERP)

    • E-payments

    • Final Group Bill
  • Credit Card Reconciliation by Evention
    Credit Card Reconciliation by Evention transforms scattered income data into one, easy-to-review format. With efficient reporting and standardized reconciliation, this solution arranges data from settled credit card transactions and expensed accounts....

  • By relying on manual labor and without centralized data, accurate and proper tracking of key income data, recorded in various programs and settings across the hotel, is difficult, if not impossible.

    Credit Card Reconciliation by Evention verifies all income components to provide complete reconciliation from the point of sale through the variance research. This automated solution leverages POS, PMS, bank account data, and internal budget/forecasting tools to verify: sales to the general ledger, receivables to the balance sheet, and any revenue-associated bank account activity.

    By referencing data sources like bank deposits, credit card processor batches, and monthly expense budgets or forecasts, this solution also provides quick, accurate comparison and identification of any variances.

    Solution Overview:

    • Verify income components

    • Validate accurate revenue transmission from the point of sale to the general ledger

    • Differentiate audit receivables from actual revenue incurred
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