Ernest N. Morial Convention Center
New Orleans, Louisiana, USA
March 6 - 10, 2021


Welcome to your Pittcon 2021 Exhibitor Console!

The Exhibitor Console is your hub for all the information you need to know about exhibiting at Pittcon 2021!

Event Information Quick Links
Display Rules & Regulations Exhibitor Success & ROI Center
Important Dates & Deadlines Exhibitor Registration eManual
List of Pittcon 2021 Exhibitors Ernest N. Morial Convention Center
Refund Policy & Payment Notes New Orleans & Company
Terms & Conditions

Pittcon Party... info coming soon!

Proposal Deadline: Friday, May 8, 2020

Call for Proposals

Submit Your Proposal
IF THIS IS YOUR FIRST TIME LOGGING IN UNDER "LOG IN TODAY TO". CLICK "NEW ACCOUNT"

We are now accepting Proposals for the Pittcon 2021 to be held in New Orleans, LA, USA March 6-10, 2021. The following paragraphs define the different types of Technical Program Sessions and provide guidance on what is required in order for your proposal to get the proper consideration by the Pittcon Technical Program Committee. The deadline for submission is Friday, May 8, 2020.

  • A speaker is not permitted to speak in more than 2 sessions – including the technical program session, a short course session, or a networking session. Please check with your invitee that he/she has not been invited to speak by another organizer.
  • All Invited Speakers are required to provide an extended summary of their presentation at least one month prior to Pittcon 2021. Acceptance of this requirement is a prerequisite for entering their abstract information.

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READ THESE INSTRUCTIONS IN ENTIRETY BEFORE ENTERING A PROPOSAL SUBMISSION

Create and save all proposal information in a word document FIRST, as outlined below, then copy and paste the information into the submission form.
It is also advisable that you print these instructions, or have them displayed in another tab on your computer when filling out the proposal online.

1. PROPOSAL TITLE (200 Character Limit) (required) This is the first impression for your presentation. Is it informative and engaging? Click on “Next” when done entering title. If after 5 seconds nothing happens, click “Next again.

2. ADD ORGANIZER, CO-ORGANIZER, or SPEAKERS(S) (required) - There are three ways you can add an Organizer, Co-Organizer, or Speaker(s) for this proposal.  Click on the correct option.

  • Add yourself first.  Click on Option 1 to prepopulate the form, then enter any missing data.  Choose one presenter type, then click “Save”, to store this entry data.
  • Now enter information for the speakers you intend to include in your proposal, using Option 2 or Option 3.
  • To save time, try “Option 2: Search existing contacts” first.  If, after you hit the magnifying glass, you see no entries in the dropdown box to the right of the name box, the entered name is not in our system.  Alternatively, if there are multiple names in the dropdown box, select the correct entry, if present.  Choose one presenter type, then click “Save”, to store this entry data.
  • Choose option 3 if the entered person does not exist in our database.  Enter the requested data.  Choose one presenter type, then click “Save”, to store this entry data.

Note: You will NOT add talk titles or abstracts at this time.  This can be done later by the speakers themselves if the symposium is accepted
 

PROPOSAL INFORMATION

3. SESSION FORMAT
 (required) Please select one from the dropdown list.  These are described below:

  • Symposium - has 5 speakers with a 35-minute presentation each. We must have all 5 speakers’ personal information. A Symposium will not be considered if 5 speaker names are not listed. All reasonable expenses for the speakers are paid AFTER the conference. The organizer must make a presentation in the session in order to be reimbursed for his/her participation. More details to follow if the session is accepted as a Symposium.
  • Organized - has 8 speakers with a 20-minute presentation each. We must have at least 5 speakers’ information. An Organized Session will not be considered if at least 5 speakers are not listed. There should be no more than 2 speakers from the same affiliation in the session. The speakers’ expenses are not paid in an Organized Session.
  • Workshop - has at least 5 speakers with a 20-minute presentation each (no more than 6 speakers). We must have at least 5 speakers’ information. A Workshop will not be considered if at least 5 speaker's names are not listed. There should be no more than 2 speakers from the same affiliation in the session. The schedule for the Workshop can be flexible – the Workshop can include a panel discussion or round table discussion. The speakers’ expenses are not paid in a Workshop Session. 

4. TRACK (required) - You will need to select one (1) track from the dropdown list. Use the scroll bar at the right side of the dropdown list to see all possible choices.  Select the track that is the best fit. 


5. DESCRIPTION
 (1200 Character Limit) (required) - Provide a description focused on benefits to attendees. Write as you would have it appear in the conference program, in third person present tense. i.e.: what, exactly, is the take away? Does it accurately reflect the session topic? Is it short and to the point (the title does not have to explain everything attendees will learn)?

6. COMMENTS (1500 Character Limit) - Provide any other relevant information that will assist us in approving your presentation. 

7. KEYWORDS (required) Select up to five (5) keywords – click the respective checkboxes.


8.  Accept Data Usage and Privacy Policy
– click the box to “check” it.

9.  Agree to Terms and Conditions - click the box to “check” it.

10. Save or Submit - Options to Save or Submit your Proposal:

  • Click on “Save as Draft”, if you would like the opportunity to review or edit your proposal.
  • Only click on “Submit” when truly finished with your proposal.
  • IMPORTANT: You will NOT have the opportunity to edit your proposal after you click on “Submit”


If you are reviewing/editing a “saved” proposal and find that the “Submit” box is faded (unresponsive), simply “uncheck” the Terms and Conditions box then click on it again to “check” it.  Now the “submit” box should be enabled, allowing you to submit the proposal, if truly finished.

Multiple symposium proposals can be entered by the same submitter, simply start again with the next one.  You will see your submissions listed under “Proposal Title” box at the top.  You can click on the edit symbol to edit a previously saved, but un-submitted, proposal.

If you wish to withdraw (or re-do) a submitted proposal, click on the “Trash” icon to the right of the proposal listed in the “Proposal Title” box at the top.

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PRESENTER DETAIL INFO and REQUIREMENTS

You will need to provide the following information for EACH PRESENTER

  • First Name
  • Last Name
  • Affiliation
  • Email
  • Address
  • Phone
  • Presenter Type: Organizer, Co-Organizer, or Speaker

ADD PRESENTERS.  There are three options to add presenters to your proposal (described above)

Please note the following presenter requirements:

Presenter Role

Symposium

Organized

Workshop

# of Speakers

5

Between 5 and 8

At least 5

Organizer

Must make presentation to be reimbursed

Notes:

Speaker not permitted in more than two sessions

No more than two speakers from the same affiliation

No more than two speakers from the same affiliation.

Note: You will NOT add talk titles or abstracts at this time.  This can be done later by the speakers themselves if the symposium is accepted

Be sure to click on “Save” after entering the information for each speaker!


SAVING and SUBMITTING YOUR PROPOSAL

Click on “Save as Draft”, if you would like the opportunity to review or edit your proposal.
Only click on “Submit” when truly finished with your proposal.
You will NOT have the opportunity to edit your proposal after you click on “Submit”

For Technical Support with this webpage, please contact support.