Critical Dates & Deadlines Checklist

Please use the checklist below to continue planning for the event. If you wish, you can print out this page and check off each task once it has been completed. 


Action Item



Event Management

July 1, 2021 
(Advance Discount Deadline)

Convention Data Services (CDS)

July 27 – August 24, 2021

Freeman Transportation

July 30, 2021

Event Management

August 2, 2021
  • Order Furniture & Accessories
  • Order Carpeting
  • Order Signs & Graphics
  • Order Labor
Freeman Online Ordering 

Freeman Exhibit Solutions

August 6, 2021
  • Book Hotel Rooms
    *Be sure to make your hotel reservations with onPeak, the official Housing Vendor


August 13, 2021

Encore with Disney Meetings & Events

August 29, 2021
  • Ship Freight to Show Site*
    *Shipments arriving prior to August 29th may be refused by the hotel and/or incur additional charges.

Freeman Transportation


Please feel free to e-mail us at, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!