Shipping & On-site Logistics 

Move-in and Installation Schedule

  • Saturday, February 1 8:00am – 4:30 pm
  • Sunday, February 2 4:30 pm
  • Monday, February 3 8:00am – 4:30 pm

All exhibits must be moved in and set up by 4:30 pm on Monday, February 3rd.

Important Move-in and Installation Information

  • Set-up and dismantle labor must be performed by your own full-time employees or by union labor.
  • Union labor must be hired through Freeman. The hiring of casual labor is not permitted.
  • Exhibitors may hire an Exhibitor Appointed Contractor (EAC) to supervise the installation and dismantling of their exhibit. The EAC will not be allowed to perform labor required to set-up and dismantle the exhibit unless they are members of the appropriate local union. If you are planning to use an outside contractor, please be sure to fill out the Exhibitor Appointed Contractor Form located in the Submit Required Forms section.

Drayage / Material Handling / Privately Owned Vehicles

Exhibitors may hand-carry their own materials into the exhibit facility through the front doors only. Exhibitors WILL NOT be permitted to unload on the docks or front driveway. The front driveway is for passenger pickup/drop off only and is monitored by SDCC security staff. Exhibitors will need to park in the garage below the convention center.

One person must be able to carry it in one trip. The use of dollies, flat trucks and other mechanical equipment is not permitted. If you will require labor for delivering your materials to your booth from the dock, you may hire union labor through Freeman. Rates for this service are outlined in the Freeman Online website which can be accessed from the Order Services section

We encourage exhibitors to have their material delivered to the warehouse in advance to take advantage of the most cost-effective material handling rates and to avoid additional handling fees incurred when shipping direct to the facility.

Dismantling & Returning Your Freight     

No display material, in whole or in part, may be removed from the exhibit area prior to the close of the event at 3:00 PM on Thursday, February 6th. If you have not done so in advance, you may make arrangements to have your exhibit returned by visiting the Exhibitor Service Desk area on site. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by Friday, February 07, 2020 at 3:00 PM.

Shipping Options:

1) Ship in Advance to the Freeman Warehouse

We strongly encourage all booths to ship to the Freeman Warehouse to ensure that your materials will be in your booth so you can begin installation as soon as you arrive! Freeman will accept crated, boxed, or skidded materials beginning Monday, December 30, 2019 and will deliver the shipment to your booth. To avoid additional after deadline charges, materials must arrive by January 24, 2020. All containers must be labeled as shown at the right. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00am – 3:30pm. Please contact Freeman directly for all costs associated with this option.

2) Send Shipments Direct to the Venue

Freight will be received at the facility beginning Saturday, February 1, 2020. Shipments arriving before this date may be refused and incur additional charges. Once your materials arrive, they will be delivered to your booth. Please contact Freeman directly for all costs associated with this option.

Important Shipping Information

Label All Freight 
For your convenience, shipping labels have been included in this section of the manual for you to print. Make sure all freight is clearly marked with your company name, Intersolar North America and your booth number.

Heavy Freight 
To expedite the handling of your exhibit material when it arrives in California, please adhere to the following: Single uncrated pieces weighing over 500 pounds (225 kg) should be skidded. Single pieces weighing over 8,000 pounds (3,600 kg) should be skidded and fitted with lifting rings. Freeman should be notified in advance of any single pieces weighing over 5,000 pounds (2,200 kg).

Additional Shipping Information

  • Freeman Website
  • Event Quick Facts
  • Marshaling Yard Info
  • Labor Jurisdiction


Please feel free to e-mail us at, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!