General Information & Guidelines

Alcohol The Mirage is the licensed liquor holder. All alcoholic beverages must be purchased from the licensee. Bringing alcoholic beverages into the building is strictly prohibited.
Booth Cleaning/Porter Service Booth Cleaning & Trash Removal/Porter Services are not included in your Booth Space and must be ordered separately through the venue. 
Custom Booths The exhibit must arrive prefinished and ready to be assembled. No painting or additional carpentry will be allowed inside the halls. At the close of the show, all of your exhibit must be removed from the halls at the expense of the exhibitor.
Children No one under 18 years of age will be allowed on the show floor during move-in and move-out. Commercial UAV Expo Americas is open to trade professionals only. Due to liability restrictions, no one under the age of 18, including infants and toddlers, will be allowed at the conference and on the show floor at any time. There will be NO exceptions.
Double Decker/ Two-Story Exhibits Exhibitors wishing to erect multiple story exhibits are subject to additional fire regulations. These exhibitors must contact Erin Morton at emorton@divcom.com to discuss their booth design.
Event Management Office Diversified Communications will maintain a show office on-site where Event Management may be reached from move-in, throughout the event and during move-out.
Exhibit Display Walls

All back walls and sidewalls must be finished in black/white paint or draping and no loose wires or any obstruction may be seen or Event Management, at the exhibitor’s expense, will drape them. See-through back walls or displays that do not cover the back wall entirely will not suffice. 

Pop-up displays must be positioned so that the back metal framing is not visible - if positioned so, metal framing must be covered. The backside of walls (the common border facing a neighboring booth) must be devoid of copy, logos or other graphics, so as not to be an eyesore to neighboring exhibitors or appear as part of their display.

Floor Covering Carpeting or other suitable floor covering is required in all booths. The exhibit hall is carpeted so exhibitors do not need to rent/supply any additional floor covering. However, if you wish to order different carpeting through Freeman, you may do so. 
Give-Aways & Lotteries Exhibitors may sponsor raffles, giveaways, and lotteries within the area defined as their booth space. For specific information and details, contact Erin Morton at emorton@divcom.com
Helium Balloons, Adhesive Materials & Other Materials The Mirage prohibits the use of helium balloons and adhesive materials such as stickers, tape, or bumper stickers to be used within your exhibit, nor may they be distributed. The use of glitter, confetti, sand, or simulated snow types of materials are NOT permitted in The Mirage, any costs incurred by Event Management for the removal of these items will be charged to the exhibiting company.
Labor Rules Information regarding Union Labor Jurisdictions and non-official contractor rules is located in the Shipping/Delivery/Labor section. We encourage you to review this information to determine whether or not you will need to hire union labor to set-up and/or dismantle your booth.

Liability Insurance

Exhibitors are encouraged to carry their own general liability insurance as well as any additional property or theft insurance they deem appropriate but are no longer required to provide to Event Management evidence of that insurance or name Diversified Communications as an additional insured on the exhibitor’s policy. Event Management has implemented a new program that provides liability coverage for all participating exhibitors. This replaces the previous requirement for individual certificates of insurance. The coverage provided does not protect exhibitor’s personal property from theft or damage and the responsibility for such items remains exclusively with exhibitors, who are advised to secure their valuables at all times.
Maintaining Professionalism Event Management reserves the right to prohibit or remove any exhibit which, in its sole discretion, detracts from the general character of the exhibition as a whole or consists of products or services inconsistent with the purpose of the exhibition. The right to prohibit includes persons (dressed in a sexually suggestive or offensive manner), things, conduct, printed matter, or anything of a character which the organizers, in their sole discretion, determine objectionable. In the event of such prohibition or removal, the organizers shall not be liable for any damages, including refunds or other exhibit expenses.
Music, Photographs And Other Copyrighted Material Each exhibitor is responsible for obtaining all necessary licenses and permits to use recorded music, photographs, and other copyrighted material in exhibitor’s booth or display. No exhibitor will be permitted to play, broadcast, or have performed any recorded music or use any other copyrighted material, such as photographs or other artistic works, without first presenting proof satisfactory to Event Producer that the exhibitor has, or does not need, a license to use such recorded music or copyrighted material. Event Producer reserves the right to remove or prohibit from the exhibit hall all or any part of any booth or display which incorporates recorded music, photographs, or other copyrighted material and for which the exhibitor fails to produce proof that the exhibitor holds all required licenses. The exhibitor shall remain liable for and shall indemnify, defend, and hold Event Producer, its directors, officers, agents, and employees harmless from all loss, costs, claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents, or employees of any patent, copyright, or trade secret rights or privileges.
Operating Your Exhibit & Sound Limitation

All activities must be contained within the exhibit area described in your application for exhibit space. No selling or promoting will be allowed in the aisles, other exhibitor booths, entrance/exits, or other public areas. Promotion of other events is strictly prohibited.

Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles.
Music may not exceed background audio level. All speakers must be facing into the exhibitor’s booth and not away from the booth. Loudspeakers and carnival tactics will not be allowed. Please be a considerate neighbor. Event Management reserves the right to shut down any receptions, presentations, or other activities which are deemed obstructive or prohibitive for neighboring booths to be able to conduct business.

Personal Owned Vehicle/ Cart Service Privately Owned Vehicles are defined as cars, pick-up trucks, vans and other trucks primarily designed for passenger use, not cargo or freight. Vehicles that do not qualify for this service, or that have material that requires mechanical assistance to unload, will be directed to the Freeman Marshalling Yard. Workers equipped with a flat cart scooter will assist exhibitors with unloading. Each cart will handle a load approximately 3' wide x 4' long x 3' high. Freight must not exceed 300 lbs. For safety reasons, it will be the judgment of the freight supervisor if the load can go higher than 3 feet. Cart Service includes storage of empty cardboard/product boxes at no additional charge. Empty stickers for your cartons and cases will be provided for this service.
Solicitation by Non-Exhibiting Companies For the protection of all Commercial UAV Expo exhibitors, only those companies whose Application for Exhibit Space has been approved by Event Management will be allowed to present and sell their products.  If a representative from a non-exhibiting company is seen Soliciting business on the show floor, please request a business card from that person and give it to an Event Management representative. We will take the necessary steps to curtail this activity.
Security 24 hour security service will be maintained in the exposition area from the initial move-in period until the last piece of freight is removed. However, exhibitors are reminded that they are responsible for the protection of their own product and exhibit materials.
Show Colors Commercial UAV Expo will be decorated with gray back and side drape. Changes in drape patterns and colors are not allowed. 
Smoking The Mirage is a non-smoking facility.
Wi-Fi Wireless Internet (Wi-Fi) is available throughout the show floor. However, if you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your booth. While Wi-Fi is provided at no cost for all exhibitors and attendees, bandwidth congestion can occur on-site during peak hours and we will always recommend purchasing a hardwire drop if necessary. 

back to Event Info


Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!