Important Exhibitor Tasks
Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event. As a reminder, each booth will include: 8' high black back drape and 3' high black side dividers. Booths 300 sq. ft. or less will receive a one-line identification text sign displaying your company name and booth number. The exhibit area is carpeted in existing hotel carpet. Click on the green buttons below to access the order forms and websites.
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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| ASAP |
Review, Edit & Approve Your Company Listing
This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing
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| ASAP |
Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge.
**If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges.
Register for Exhibitor Badges
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| ASAP |
Invite Your Customers to Attend the Event
If you would like to invite your customers to attend the event, please log in to the Exhibitor Registration area and click on Invite Customers for instructions.
Invite Your Customers to Attend
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Required Tasks for LEAD Exhibitors ONLY
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Deadline
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Task
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Vendor
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| July 25, 2023 |
Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
Submit Booth Approval Form
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| July 25, 2023 |
Submit Exhibitor Appointed Contractor Form
Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.
Submit Exhibitor Appointed Contractor (EAC) Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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June 29, 2023
(Early Bird Deadline)
August 10, 2023
(Advanced Deadline)
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
Order Lead Retrieval Lead Retrieval Fact Sheet
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| August 3, 2023 |
Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms
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| August 4, 2023 |
Order Security
If you need dedicated security at your booth you can arrange it through Special Operations Associates.
Order Security
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August 7 2023 - August 29, 2023
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Ship Freight to Freeman Advance Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.
Ship to Freeman Advance Warehouse
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August 7, 2023
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Order Decorations & Furnishings
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Order Carpeting
- Order Rental Exhibits
- Order Signs & Graphics
- Order Labor
- Electrical
- Rigging
Freeman Online Ordering
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August 16, 2023
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Order Booth Catering
If you would like Food & Beverage items at your booth please send completed form to Amanda Nichols at ANICHOLS@lvrio.harrahs.com.
Food & Beverage Order Form
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August 16, 2023
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Order Utilities
If you will require any of the utility services listed below during the event make sure to place your order through Caesars Forum. *When ordering electrical please include the Booth Layout Form*
Order Electrical Booth Layout Form
Order Audio Visual
Order Internet
Order Rigging
Order Lighting- Coming Soon
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September 4, 2023
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Ship Freight to Show Site
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to September 4th may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.
*Please note. Monday September 4th is Labor day and over time rates will apply. This does not effect material handling, Freeman has blended the rate to factor in OT in the price.
If your shipping carrier does not deliver on Monday due to the holiday, your shipment will be delivered to the venue on Tuesday. We encourage exhibitors to ship your materials to the Freeman warehouse to ensure that your materials are in your booth for Monday or check with your carrier for Monday delivery options.*
Ship to Show Site
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!