| Alcohol Regulations |
Please note alcoholic beverages and service are regulated by the Liquor Control Board, SMG/SAVOR, as licensee, is reponsible for the administration of these. Any alcohol that you plan to serve from your booth MUST be purchased from Savor. Refer to the Order Event Services section of the Exhibitor Resource Center for more information. |
| Booth Design Regulations |
Booth regulations vary depending on your booth type (peninsula, island, perimeter, in-line). Exhibit display regulations and diagrams can be found in Booth Display Regulations.
All exhibiting companies MUST submit the Booth Approval From no later than April 17, 2023.
|
| Booth Vacuuming & Trash Removal |
Booth cleaning & trash removal/porter service must be ordered through Freeman. Refer to the Order Services section of this Exhibitor Resource Center for more information. |
| Carpet / Floor Covering |
The Floriexpo provides tuxedo carpeting in all booths. Standard floor covering is required, however if you would like additional padding or a different color carpet, you may bring your own or rent carpet from Freeman for an additional charge. |
| Children |
Floriexpo is a trade only event. No one under the age of 18 (including infants and children in strollers) will be admitted to the event. This includes move-in, move-out and event days. There will be NO exceptions! |
| Dismantling |
Exhibitors are not allowed to begin dismantling their exhibits, in part or whole, before the close of the show on Friday, June 2 at 3:00PM. |
| Exhibitor Display Walls |
The backside of walls (the common border facing a neighboring booth) must be devoid of copy, logos or other graphics. No loose wire or any obstruction may be seen or Event Management, at the exhibitor’s expense, will drape them. |
| Event Management Office |
Diversified Communications will maintain an office on-site where Event Management may be reached during the event. |
| Enclosed Ceilings & Multiple Levels |
Exhibits with enclosed areas or ceilings and/or those with multiple story exhibits are subject to additional fire and safety regulations and may require obtaining a structural permit. Refer to the Broward County Convention Center’s General Fire Code document for additional details. |
| Fire Retardant Treatment |
Make sure to use materials that are properly treated for fire retardation. This includes, but is not limited to drapes, curtains, table coverings, skirts, carpet or any materials used in exhibits like hay, straw moss, split bamboo, pine and wood chips. Untreated Christmas trees, cut evergreens or similar trees, untreated mulch, hay, straw, bamboo and Spanish moss is prohibited. Live plants do not require flame retardant treatment but should be potted and kept moist. Refer to the Broward County Convention Center’s General Fire Code for additional details. |
| Floral Prep Area |
All flower cutting, watering and prep work must be done at the exhibitor’s booth or at the Floral Prep Areas provided throughout the show floor. Equipment and supplies for cutting, trimming, watering and preserving flowers will be available. Additional locations for water and disposal of water only are located in the exhibit hall. Restrooms may NOT be used for floral prep, watering or dumping of water. Floral buckets will not be provided. |
| Food & Beverage Sampling |
Any exhibitors wanting to provide samples must contact the Broward Count Convention Center's Food & Beverage Department to receive written approval. Please see the Food Sampling Guidelines. |
| Give-Aways & Lotteries |
Exhibitors may sponsor raffles, giveaways, and lotteries within the area defined as their booth space. For specific information and details, contact Cassady Applegarth at capplegarth@divcom.com. |
| Helium Balloons / Adhesive Materials Other Materials & Popcorn |
Helium balloons are NOT permitted at the Broward County Convention Center. Adhesive materials such as stickers, tape, or bumper stickers may not be used within your exhibit, nor may they be distributed. The use of glitter and small shred confetti is NOT permitted in the Broward County Convention Center. In addition, decorations must not be affixed to any surfaces in the building, nor may holes be drilled or punched into any building surface. Any costs incurred by Event Management for the removal of these items or to repair damage will be charged to the exhibiting company.
|
|
Liability Insurance
|
Exhibitors are encouraged to carry their own general liability insurance as well as any additional property or theft insurance they deem appropriate, but are no longer required to provide to Event Management evidence of that insurance or name Diversified Communications as an additional insured on the exhibitor’s policy. As has always been the case, exhibitors remain exclusively responsible for theft or damage to their personal property and are advised to secure their valuables at all times. |
| Maintaining Professionalism |
Event Management reserves the right to prohibit or remove any exhibit which, in its sole discretion, detracts from the general character of the exhibition as a whole or consists of products or services inconsistent with the purpose of the exhibition. The right to prohibit includes persons (dressed in a sexually suggestive or offensive manner), things, conduct, printed matter, or anything of a character which the organizers, in their sole discretion, determine objectionable. In the event of such prohibition or removal, the organizers shall not be liable for any damages, including refunds or other exhibit expenses. |
| Music, Photographs And Other Copyrighted Material |
Each exhibitor is responsible for obtaining all necessary licenses and permits to use recorded music, photographs, and other copyrighted material in exhibitor’s booth or display. No exhibitor will be permitted to play, broadcast, or have performed any recorded music or use any other copyrighted material, such as photographs or other artistic works, without first presenting proof satisfactory to Event Producer that the exhibitor has, or does not need, a license to use such recorded music or copyrighted material. Event Producer reserves the right to remove or prohibit from the exhibit hall all or any part of any booth or display which incorporates recorded music, photographs, or other copyrighted material and for which the exhibitor fails to produce proof that the exhibitor holds all required licenses. The exhibitor shall remain liable for and shall indemnify, defend, and hold Event Producer, its directors, officers, agents, and employees harmless from all loss, costs, claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents, or employees of any patent, copyright, or trade secret rights or privileges. |
| Off-Site Events |
No private group functions may be scheduled during the Floriexpo event times. This includes, but is not limited to, hospitality suites, private parties, receptions, golf outings, luncheons, or other food functions. This policy is specified in your Exhibitor Application and Agreement and will be enforced. Exhibitors are encouraged to offer functions in their hotel suites outside of show hours. Contact onPeak, the official housing partner for Floriexpo, to make arrangements (Telephone: 800-803-5804; International: 001-312-527-7300; or Email: floriexpo@onpeakevents.com). The use of suites by non-exhibiting companies is prohibited. |
| Operating Your Exhibit & Sound Limitation |
All activities must be contained within the exhibit area described in your application for exhibit space. No selling or promoting will be allowed in the aisles, other exhibitor booths, entrance/exits, or other public areas. Promotion of other events is strictly prohibited.
Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles. Music may not exceed background audio level. All speakers must be facing into the exhibitor’s booth and not away from the booth. Loudspeakers and carnival tactics will not be allowed. Please be a considerate neighbor. Event Management reserves the right to shut down any receptions, presentations, or other activities which are deemed obstructive or prohibitive for neighboring booths to be able to conduct business
|
| Photography/ Video Equipment |
Photography & videography of your booth is permitted, however if you wish to take photographs of other exhibitor’s booths or displays, you must secure permission from the exhibitor first. |
| Refrigerated Storage |
Refrigerated storage for perishable commodities will be available to exhibitors who wish to have the ability to retrieve their product/ merchandise on a regular basis. To guarantee this service place your order for Refrigerated Storage in advance. Orders received on-site will be handled on an availability basis. Please visit Freeman to place your order.
|
| Security |
Perimeter security service will be maintained in the exposition area from the initial move-in period until the last piece of freight is removed. However, exhibitors are reminded that they are responsible for the protection of their own product and exhibit materials. All persons in the exhibit area must wear a badge at all times, including during move-in, event hours, and move-out. Exhibitors are responsible for ordering badges for their workers and staff.
|
| Show Colors |
The Floriexpo exhibit spaces will be decorated with WHITE back and side drape. Changes in drape patterns or colors are not allowed without consent from Event Management. The exhibit area/booths and exhibit hall aisles will be covered in TUXEDO carpeting. |
| Smoking |
The Broward County Convention Center is a non-smoking facility which includes vaping & electronic cigarettes. |
| Solicitation by Non-Exhibiting Companies |
For the protection of all Floriexpo exhibitors, only those companies whose Application for Exhibit Space has been approved by Event Management will be allowed to present and sell their products. If a representative from a non-exhibiting company is seen soliciting business on the show floor, please request a business card from that person and give it to an Event Management representative. We will take the necessary steps to curtail this activity. |
| Tax Information |
Exhibitors are required to pay 7% Florida State Tax on goods sold at Broward County Convention Center. Neither the show organizer nor Broward County Convention Center are responsible for collecting the sales tax. Further information can be obtained by writing to or calling:
Taxpayer Services - MS 3-2000 , Florida Department of Revenue
5050 W Tennessee St., Tallahassee FL 32399-0112 (P: 850-488-6800)
|
| USDA WOOD |
The US Department of Agriculture’s rules pertaining to wood materials (crates, wood pallets, etc.) entering the United States require wood products to be either heat treated, or fumigated with methyl bromide to ensure wood insects aren’t imported in packaging materials. Inspectors will be able to demand that freight be reshipped if contents cannot easily be separated from wood crates and pallets (at exhibitor expense). Full compliance will be strictly enforced. Exhibitors who are unaware of these changes could risk having their freight miss the show. For more information visit: https://www.aphis.usda.gov/aphis/ourfocus/planthealth/import-information |
| WIFI |
Please note that the exhibit hall does NOT have complimentary WIFI. If needed, you can order internet from the Broward County Convention Center. Refer to the Order Services section of this Exhibitor Resource Center for more information. |