Important Exhibitor Tasks

Please use the checklist below to continue planning for the event. If you wish, you can print out this page and check off each task once it has been completed. 

As a reminder, each indoor exhibit space will include: 8' high blue back drape and 3' high blue side dividers. Booths 300 sq. ft. or less will receive a one-line identification text sign displaying your company name and booth number. The exhibit area/booths and exhibit hall aisles will NOT be carpeted as part of the event’s sustainability initiative. You are welcome to supply your own floor covering or rent carpet through Freeman.

Outdoor Exhibit Space: Each 10'x10' booth will be set up with 3' high blue side drape, a one-line identification sign that will be adhered to the ground in front of the booth.

Required Tasks for ALL Exhibitors

Deadline

Task

Vendor

ASAP

Review, Edit & Approve Your Company Listing

This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event. 
**You must be logged in to the Resource Center to access this section. 

 

Review, Edit & Approve Your Company Listing
 

ASAP

Register for Exhibitor Badges

All staff working in your booth space during the event will need an Exhibitor Badge. 

**If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges. 

 

Register for Exhibitor Badges

ASAP

Invite Your Customers to Attend the Event

If you would like to invite your customers to attend the event, please log in to the Exhibitor Registration area and click on Invite Customers for instructions.

 

Invite Your Customers to Attend

Required Tasks for LEAD Exhibitors ONLY

Deadline

Task

Vendor

December 16, 2022

Submit Booth Approval Form

Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors. 

 

Submit Booth Approval Form

December 16, 2022

Submit Exhibitor Appointed Contractor Form

Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.

 

Submit Exhibitor Appointed Contractor (EAC) Form 

Additional Tasks Deadlines

Deadline

Task

Vendor

December 1, 2022 
(Early Bird Deadline)

January 5, 2023 
(Advanced Discount Deadline)

Order Lead Retrieval

You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing. 

 

Order Lead Retrieval

Convention Data Services - Crunchbase Company Profile & Funding

January 13, 2023 - February 6, 2023

Ship Freight to Freeman Advance Warehouse

If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.

 

Ship to Freeman Advanced Warehouse

Freeman® | Trade Show, Exhibit, and Event Company

January 16, 2023

Order Decorations & Furnishings

If you will be ordering any of the following items, please do so before the deadline:

  • Order Furniture & Accessories
  • Order Carpeting
  • Order Rental Exhibits
  • Order Signs & Graphics
  • Order Labor
  • Electrical
  • Rigging
 

Freeman Online Ordering

Freeman® | Trade Show, Exhibit, and Event Company
January 24, 2023

Book Hotel Rooms

Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing. 

 

Book Hotel Rooms

Janurary 28th, 2023

Order Audio Visual Services

If you will need to rent computers, displays, televisions, speakers, etc. please do so before this date.

 

Order Audio Visual Services

January 29, 2023

Order Internet & Telephone

If you will require dedicated internet or telephone service during the event you can contact Smart City directly. 

 

Order Internet & Telephone

Smart City | This City Leads the World

January 29, 2023

Order Catering 

If you would like to serve food or drink in your booth you will need to order it directly from the catering vendor, SAVOR. 

 

Order Catering

Savor Catering | Kissimmee FL

February 12, 2023

Ship Freight to Show Site

Freeman will begin receiving materials on-site on this date. Shipments arriving prior to January 12th may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.

 

Ship to Show Site

Freeman® | Trade Show, Exhibit, and Event Company


Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!