Shipping, Move-in & Move-out Information

As you prepare for the event, please review the shipping and logistical information below to decide which options will work best for you. Be sure to review all of this information to avoid surprises on-site. 

Shipping Options

1) Ship in Advance to the Freeman Warehouse

We strongly encourage shipping all booth materials to ship to the Freeman Warehouse to ensure that you can begin installation as soon as you arrive!

Freeman will accept crated, boxed, or skidded materials beginning Friday, January 13, 2023 and will deliver the shipment to your booth. 

All containers must be labeled as shown below. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00AM – 3:30PM. 

To avoid additional after deadline charges, materials must arrive by February 6, 2023.

2) Send Shipments Direct to the Venue

Freight will be received at the facility beginning Sunday, February 12, 2023. Shipments arriving before the aforementioned date may be refused and incur additional charges.

 

New 2023 Mashalling Yard Please note that the new address for the Marhsalling Yard is 590 Queensway Drive Long Beach, CA 90802
Label All Freight 

Make sure all freight is clearly marked with your company name, booth number, and event name Intersolar North America & Energy Storage North America.

 

Advanced Freeman Warehouse Label

 

Direct to Show Site Shipping Label

Heavy Freight To expedite the handling of your exhibit material when it arrives in California, please adhere to the following:  
Single uncrated pieces weighing over 500 pounds (225 kg) should be skidded. Single pieces weighing over 8,000 pounds (3,600 kg) should be skidded and fitted with lifting rings. Freeman should be notified in advance of any single pieces weighing over 5,000 pounds (2,200 kg). 
International Freight Freeman Transportation is the official customs house broker for the event. Please contact international.freight@freeman.com or +1.817.607.5183 for more information about any international shipments. 
Move-In Hours
Sunday, February 12, 2023                   8:00 AM - 4:30
Monday, February 13 2023              8:00 AM - 4:30 PM
Exhibits must be moved in and set up by 4:30 PM Monday, February 13th.
Labor Jurisdiction

You may install and/or dismantle your exhibit display if one person, who is a full-time employee, can accomplish the task in an hour or less without the use of tools. An exhibitor may move the material that is hand carriable by one person in one trip, without the use of dollies, hand trucks or other mechanical equipment.

 

If your exhibit preparation, installation, or dismantling requires more than 1 hour, you must use union personnel supplied by the Official Decorating Contractor. As an exhibitor, when union labor is required, you may provide your company personnel to work along with a union installer in Southern California on a one-to-one basis. For more information, please refer to the Labor Jurisdiction document on the Shipping & On-site Logistics page.  If you are hiring an Exhibitor Appointed Contractor, please complete the online EAC FORM

 

Please reference the Labor Jurisdiction document for complete details on labor regulations.

Hand-Carry Policy/Drayage/Material Handling

Exhibitors may hand-carry their own materials into the exhibit facility through the front doors only. Exhibitors WILL NOT be permitted to unload on the docks or front driveway. The front driveway is for passenger pickup/drop off only and is monitored by LBCC security staff. To adhere to the hand-carry policy, one person must be able to carry items in one trip. The use of dollies, flat trucks and other mechanical equipment is NOT permitted. If you will require labor for delivering your materials to your booth from the dock, you may hire union labor through Freeman. All packages are subject to inspection by facility personnel.

Empty Stickers When your crates, cartons and other containers are empty, obtain EMPTY STICKERS from Freeman’s Service Desk.  Use the stickers to mark your crates, cartons and containers with your company name and booth number. Leave the items in the aisle for pick up and storage.  Labeled materials will be returned at the end of the show. Remove old empty stickers.  Old stickers could result in empties being delivered to the wrong booth.  Do not store anything in these crates or cartons.  You will not be able to access them once they are removed to storage.
Dismantling No display material, in whole or in part, may be removed from the exhibit area prior to the close of the event at 2:00 PM on Thursday, February 16th. 
Returning Your Freight

If you have not done so in advance, you may make arrangements to have your exhibit returned by visiting the Exhibitor Service Desk area on site.  Every outbound shipment will require a material handling agreement and labels which can be procured from Freeman.

 

All carriers must check-in no later than Friday, February 17, 2023 at 10:00 AM.  Drivers not checked in by this time will risk the possibility of their shipments going out on the house carrier at the exhibitor’s expense. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit materials at the close of the show. All exhibitor materials must be removed from the exhibit facility by Friday, Februrary 17 2023 at 12:00 PM.


Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!