Shipping, Move-in & Move-out 

As you prepare for the event, please review the shipping and logistical information below to decide options will work best for you. Be sure to review all of this information to avoid surprises on-site. 

Domestic Freight Domestic freight may be shipped through the warehouse facilities of Freeman or directly to the Meadowlands Exposition Center. Specific instructions from Freeman are included in this section.

International Air Shipment Freeman is the official customs house broker for Kosherfest.  International exhibitors who will be shipping via air may contact Freeman for services and answers to questions. Specific instructions for shipping international freight are supplied by Freeman and it is recommended exhibitors contact them directly for Customs/International Shipping Questions.
Label all Freight

Make sure all freight is clearly marked with your company name, the show name, your booth number and the correct address using the provided labels.


Advance Warehouse Shipping Label   


Show Site Shipping Label   


Perishable/Frozen Shipping Labels

Advance Shipment to the Warehouse Freeman will receive and store advance freight at their warehouse beginning Friday, October 7th, 2022. 

Deliveries are accepted Monday – Friday between 8am and 3:30pm. Material arriving after Monday, October 31st, 2022 will be received at the warehouse with an additional after deadline charge.
Direct Shipments
Freight will be received at the Meadowlands Exposition Center on the following dates and during the following times:
Sunday, November 6    8:00 AM – 5:00 PM
Monday, November 7    8:00 AM – 5:00 PM 
Overtime Rates:
4:30PM to 8:00 AM Monday through Friday and all day Sunday
To avoid additional after deadline charges, materials must arrive prior to show opening. Trucks checking in after 2:00pm for unloading on the same day may be subject to overtime charges.  
All drivers (including Privately Owned Vehicles: POV’s) delivering materials to the docks at Meadowlands Exposition Center must report to the Marshalling Yard located in the parking lot at the back of the exposition center. Once your driver checks in you will be directed where to deliver your materials.
Shipping Perishables
If you are shipping perishables from outside the United States, contact Freeman to obtain further information. If you are shipping within the United States, Be sure to attach the appropriate labels to all boxes containing perishable product, or use a similar notice.  
PLEASE NOTE: To expedite material handling, please place labels on the SIDES of your containers. All containers must indicate company name and booth number.
Refrigerated and frozen trucks will be cold and available for product during the following times:
Sunday, November 6 8:00 AM – 5:00 PM
Monday, November 7 8:00 AM – 5:00 PM
Tuesday, November 8 8:00 AM – 5:00 PM 
Wednesday, November 9 8:00 AM – 5:00 PM  
Refrigerator and freezer trucks will be in the loading area for perishable product storage free of charge.  Show Management provides all of the refrigeration space you will need. A form is not required for securing this space. 
If you are using delivery services to the dock other than your own company vehicle, i.e. Air Cargo Companies, Federal Express, or other Overnight Delivery Companies, etc., your company will be charged a minimum labor charge for delivery from the dock to the refrigeration space. 
All refrigerator and freezer storage is monitored by our contractor. A representative will be located in the refrigerator area to assist you with any questions you might have. 
Please note:  Event Management and/or its agents will not be held liable if spoilage results due to incorrectly labeled packages containing perishables.  If your boxes are not labeled with a “Refrigerate” label upon receipt at the loading dock, they will NOT be placed in refrigerated storage.  Please be VERY explicit about which boxes require refrigerated storage.
Drayage Material Handling

Kosherfest booth packages include material handling for POV’s for one trip, one way only.  If you will require additional labor, per the union regulations, for delivering your materials to your booth from the dock, union labor will be available to help you with your drayage.  Rates and explanations for this service are outlined in this section in the Freight Brochure and on the order form for Material Handling.  

Please note that overtime rates apply after 4:30 PM Monday – Friday. We encourage exhibitors to have their material delivered as early as possible to avoid the additional overtime charges.

Heavy/ Awkward Freight
To speed the handling of your exhibit material when it arrives in New Jersey, please adhere to the following:  Single uncrated pieces weighing over 500 pounds (225 kg) should be skidded. Single pieces weighing over 8,000 pounds (3,600 kg) should be skidded and fitted with lifting rings.  Freeman Decorating should be notified in advance of any single pieces weighing over 1,000 pounds (450 kg).
Exhibitors with heavy or awkward pieces are reminded to contact Freeman at 201-299-7575 for assistance in scheduling their arrival and move-in
Returning your Freight

If you have not already done so, make arrangements to have your exhibit returned by visiting the service desk area. Representatives from various freight companies will be available. Please note that all freight drivers must check-in by 7:00AM on Thursday, November 10th with Freeman Transportation. 

Please Note:  To avoid overtime charges, if you are shipping out during straight-time hours, you must arrange for a dedicated freight carrier.

Installing your Exhibit
The installation of exhibits will take place as follows:
Sunday, November 6   8:00 AM – 5:00 PM 
Monday, November 7  8:00 AM – 5:00 PM 
If you require additional time to set up your display, please contact Joel Hatfield at 207-842-5650 or 
Please keep in mind that overtime rates will be charged after 4:30 pm Monday through Friday.
Contrary to popular belief, exhibitors are allowed to do some work within the privacy of their own booths.  Exhibitors may install and dismantle their own exhibit and lay their own carpet in their own exhibit area as long as the booth size is 100sqft (10’x10’) or less and the following conditions are met: 1) The set-up can be reasonably accomplished in ½ hour or less; 2) No tools are used in the assembly or dismantle; 3) Individuals performing the work must be full time employees of the exhibiting company and carry identification to verify this fact.    Exhibitors are allowed to unpack and repack their own products (if in cartons, not crates) and are allowed to do technical work on their machines, such as balancing, programming, cleaning of machines, etc.  Exhibitors may “hand carry” or use nothing larger than a two wheel baggage cart (rubber or plastic wheels only) to move their items.  Exhibitors may move a “pop-up” display (equal or less than 10’ in length) capable of being carried by hand by one person.  The individuals moving the items must be full time employees of the exhibiting company and must carry identification to verify this fact. We hope the above will help you.  If you are in doubt, do not wait until you get to the event to ask questions.  Call the Event Manager or Freeman beforehand.
No display material, in whole or in part, may be removed from the exhibit area prior to the close of the event at 4:00 PM, Wednesday, November 9th. Freeman will begin returning empty containers after the aisle carpeting is removed from the exhibit floor.  The entire process will take approximately 2 to 3 hours.
Post Show Paperwork and Labels Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show. 
Left-Over At 6:30 PM on Wednesday, November 9th, all left over product in the refrigerators will be turned over to the local Food Bank.  You must either remove all of the products that you wish to keep, or “tag” it to indicate a later pick-up, or it will be donated to the Food Bank at 6:30 PM on Wednesday.

Shipping Options

If you will be shipping your materials to the event, please review your two options below. You can contact Freeman directly to obtain any related costs associated with either option. 

1) Ship in Advance to the Freeman Warehouse

We recommend all exhibitors ship to the Freeman warehouse in Kearny, NJ where they will store your materials for up to 30 days prior to the show. Freeman will receive shipments from October 7th – October 31st. Please label your exhibit materials as outlined below, or use the Freeman Warehouse Labels.

Please note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Officail Show Vendors. Refer to the mateiral handling form on Freeman online. 

2) Send Shipments Direct to the Venue
Direct shipments to The Meadowlands Exposition Center will only be accepted by Freeman beginning on November 6th. Please label your exhibit materials as outlined below or use the Show Site Shipping Labels.

To ship Perishables direct to the show site please use the Perishable/Frozen Shipping Labels.

Additional Information


Please feel free to e-mail us at, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!