Important Exhibitor Tasks

Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event. As a reminder, each booth will include: 

West Hall (Booth #'s 100-3999):
Each 10’ x 10’ booth will be set with 8’ high Black back drape & 3’ high Black side dividers. Each booth will also get a 5" x 14" booth number floor tile placed in the aisle in front of the booth so that attendees can more easily navigate the expo. The West Hall aisles will be carpeted in Tuxedo.

Alaska Hall (East Hall) (Booth #'s 4000-4400):
Each 10’ x 10’ booth will be set with 8’ high White back drape & 3’ high White side dividers. Each booth will also get a 5" x 14" booth number floor tile placed in the aisle in front of the booth so that attendees can more easily navigate the expo. The Alaska Hall aisles will be carpeted in Midnight Blue.

Please note: Your booth space is not carpeted but Show Management requires all booths have carpet or suitable floor covering. You can order carpeting from Freeman once this is available or bring your own. 

Required Tasks for ALL Exhibitors

Deadline

Task

Vendor

ASAP

Register for Exhibitor Badges

All staff working in your booth space during the event will need an Exhibitor Badge. 

**If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges. 

 

Register for Exhibitor Badges

ASAP

Invite Your Customers to Attend the Event

If you would like to invite your customers to attend the event, please log in to the Exhibitor Registration area and click on Invite Customers for instructions.

 

Invite Your Customers to Attend

October 14, 2022
(Any changes made now will only be included online and on the mobile app.)

Review, Edit & Approve Your Company Listing

This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event. 
**You must be logged in to the Resource Center to access this section. 


Review, Edit & Approve Your Company Listing

Required Tasks for LEAD Exhibitors ONLY

Deadline

Task

Vendor

October 14, 2022

Submit Co-Exhibitors

Required ONLY if any additional companies are exhibiting in your booth. Exhibitors are allowed to share their space with co-exhibiting companies. Please fill out this form if you will be sharing your space.

 

Co-Exhibitor Form

October 14, 2022

Submit Booth Approval Form

Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors. 

 

Submit Booth Approval Form

October 14, 2022

Submit Exhibitor Appointed Contractor Form

Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.

 

Submit Exhibitor Appointed Contractor (EAC) Form 

Additional Tasks Deadlines

Deadline

Task

Vendor

September 8, 2022 
(Early Bird Deadline)

Order Lead Retrieval

You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing. 

 

Order Lead Retrieval

Convention Data Services - Crunchbase Company Profile & Funding

October 17, 2022 - November 8, 2022

Ship Freight to Freeman Advance Warehouse

If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.

 

Ship to Freeman Advance Warehouse 

Freeman® | Trade Show, Exhibit, and Event Company

October 18, 2022

(Discount Deadline)

Order Decorations & Furnishings

If you will be ordering any of the following items, please do so before the deadline:

  • Order Furniture & Accessories
  • Order Carpeting
  • Order Rental Exhibits
  • Order Signs & Graphics
  • Order Labor
  • Order Rigging & Sign Hanging
 

Freeman Online Ordering

Freeman® | Trade Show, Exhibit, and Event Company

October 20, 2022 
(Advanced Discount Deadline)

Order Lead Retrieval

You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Advanced Discount pricing.  

 

Order Lead Retrieval

Convention Data Services - Crunchbase Company Profile & Funding
October 27, 2022

Order Services Through Edlen

  • Eletrical
  • Water
 

Order Servies Through Elden

Edlen is Now Exclusive at the Portland Expo Center - Edlen
October 31, 2022

International Shipping to Advanced Wearhouse

Rock-It Global Fairs & Exhibitions provides air, ground and ocean shipping, customs clearance, freight forwarding and related logistics services for the 2022 edition of Pacific Marine Expo.

*Please note this date is for DRY Cargo

 

International Shipping Notice 

Rock-it Cargo and Sound Moves combine into a single corporate entity -  Meantime Communications

November 7, 2022

Order Internet & Telephone

If you will require dedicated internet or telephone service during the event you can contact Lumen Field directly. 

 

Order Internet & Telephone

November 7, 2022

Order Catering 

If you would like to serve food or drink in your booth you will need to order it directly from the catering vendor, Levy. 

 

Order Catering

November 9, 2022

Book Hotel Rooms

Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing. 

 

Book Hotel Rooms 

November 10, 2022

Order Audio Visual Services

If you will need to rent computers, displays, televisions, speakers, etc. please do so before this date.

Please contact Scott Carls for any inquires. The website will be available soon.
scott@avms.com
T: 206.694.4444 

Careers
November 14. 2022

International Shipping to Show Site

Rock-It Global Fairs & Exhibitions provides air, ground and ocean shipping, customs clearance, freight forwarding and related logistics services for the 2022 edition of Pacific Marine Expo.

*Note this date is only for perishable goods

 

International Shipping Notice

Rock-it Cargo and Sound Moves combine into a single corporate entity -  Meantime Communications

November 15, 2022

Ship Freight to Show Site

Freeman will begin receiving materials on-site on this date. Shipments arriving prior to November 15th may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.

 

Ship to Show Site

Freeman® | Trade Show, Exhibit, and Event Company


Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!