- Important Exhibitor Tasks
Important Exhibitor Tasks
Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event. As a reminder, each booth will include:
West Hall (Booth #'s 100-3999):
Each 10’ x 10’ booth will be set with 8’ high Black back drape & 3’ high Black side dividers. Each booth will also get a 5" x 14" booth number floor tile placed in the aisle in front of the booth so that attendees can more easily navigate the expo. The West Hall aisles will be carpeted in Tuxedo.
Alaska Hall (East Hall) (Booth #'s 4000-4400):
Each 10’ x 10’ booth will be set with 8’ high White back drape & 3’ high White side dividers. Each booth will also get a 5" x 14" booth number floor tile placed in the aisle in front of the booth so that attendees can more easily navigate the expo. The Alaska Hall aisles will be carpeted in Midnight Blue.
Please note: Your booth space is not carpeted but Show Management requires all booths have carpet or suitable floor covering. You can order carpeting from Freeman once this is available or bring your own.
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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| ASAP |
Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge.
**If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges.
Register for Exhibitor Badges
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| ASAP |
Invite Your Customers to Attend the Event
If you would like to invite your customers to attend the event, please log in to the Exhibitor Registration area and click on Invite Customers for instructions.
Invite Your Customers to Attend
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October 6th, 2023
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Review, Edit & Approve Your Company Listing
This listing includes contact info & product categories and is visible on the event website Exhibitor List.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing
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Required Tasks for LEAD Exhibitors ONLY
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Deadline
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Task
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Vendor
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| October 6, 2023 |
Submit Co-Exhibitors
Required ONLY if any additional companies are exhibiting in your booth. Exhibitors are allowed to share their space with co-exhibiting companies. Please fill out this form if you will be sharing your space.
Co-Exhibitor Form
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| October 14, 2023 |
Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
Submit Booth Approval Form
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| October 14, 2023 |
Submit Exhibitor Appointed Contractor Form
Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.
Submit Exhibitor Appointed Contractor (EAC) Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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September 7, 2023
(Early Bird Deadline)
October 5, 2023
(Advanced Discount Deadline)
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
Order Lead Retrieval
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October 9, 2023 - October 30, 2023
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Ship Freight to Freeman Advance Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.
Ship to Freeman Advance Warehouse
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October 9, 2023
(Discount Deadline)
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Order Decorations & Furnishings
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Order Carpeting
- Order Rental Exhibits
- Order Signs & Graphics
- Order Labor
- Order Rigging & Sign Hanging
Freeman Online Ordering
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| October 23, 2023 |
Order Services Through Edlen
Order Servies Through Elden
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| October 3, 2023 |
International Shipping to Advanced Wearhouse
Rock-It Global Fairs & Exhibitions provides air, ground and ocean shipping, customs clearance, freight forwarding and related logistics services for the 2023 edition of Pacific Marine Expo.
*Please note this date is for DRY Cargo
International Shipping Notice
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October 23, 2023
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Order Internet & Telephone
If you will require dedicated internet or telephone service during the event you can contact Lumen Field directly.
Order Internet & Telephone
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October 23, 2023
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Order Catering
If you would like to serve food or drink in your booth you will need to order it directly from the catering vendor, Levy.
Order Catering
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October 30, 2023
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Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms
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| October 30, 2023 |
International Shipping to Show Site
Rock-It Global Fairs and Exhibitions provide air, ground and ocean shipping, customers clearance, freight forwarding and related logistics services for the 2023 edition of Pacific Marine Expo.
*Note this date is only for perishable goods.
International Shipping Notice
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| November 1, 2023 |
Order Audio Visual Services
If you will need to rent computers, displays, televisions, speakers, etc. please do so before this date.
Please contact Scott Carls for any inquires. The website will be available soon.
scott@avms.com
T: 206.694.4444
Order Audio Visual Services
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November 6, 2022
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Ship Freight to Show Site
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to November 15th may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.
Ship to Show Site
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!