Exhibitors who will be shipping via air may contact Freeman for services and answers to questions by calling 800.995.3579 or email exhibit.transportation@freeman.com.

Rock-It Global is the official customs house broker for the Pacific Marine Expo. Specific instructions and arrival deadline dates for shipping foreign freight are supplied in their International Shipping document. Contact Mr. Louis Kerpan with Rock-It Global at Lou.kerpan@rockitcargo.com or call 714.333.7632 for further information.

For your convenience, shipping labels have been included below for you to print. Make sure all freight is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with either shipping option. 

Shipping Labels: 

Advanced Freeman Warehouse Shipping  Direct to Show Site Shipping 

Hanging Sign Shipping

To expedite the handling of your exhibit material when it arrives in Seattle, please adhere to the following: 

• Single uncrated pieces weighing over 500 pounds (225 kg) should be skidded. Single pieces weighing over 8,000 pounds (3,600 kg) should be skidded and fitted with lifting rings. Freeman should be notified in advance of any single pieces weighing over 5,000 pounds (2,200 kg). 
• Equipment/Machinery must be sent directly to the Lumen Field Event Center and be clearly labeled to qualify for machinery rates.
• Exhibitors with boats and large or heavy (over 5000 lbs.) equipment/machinery MUST contact Freeman in advance to arrange their move-in. Please contact Derek Nollman with Freeman at 503-724-8224 or email derek.nollman@freeman.com

We strongly encourage all booths to ship to the Freeman Warehouse in advance to ensure that your materials will be in your booth so you can begin installation as soon as you arrive! 

PLEASE BE AWARE we have a very tight move-in schedule this year, it is imperative that you plan ahead. Shipping your materials to the advanced warehouse is the easiest way to ensure a smooth move in. 

Freeman will accept crated, boxed, or skidded materials beginning October 21, 2024 and will deliver the shipment to your booth. Warehouse materials are accepted at the warehouse Monday through Friday between 8:00am – 3:30pm. To avoid additional after deadline charges, materials must arrive by November 12, 2024. You can contact Freeman directly to obtain any related costs associated with this shipping option. 

Use the label linked below for your exhibit materials.

Freeman Warehouse Label 

PLEASE BE AWARE we have a very tight move-in schedule this year. It is imperative that you plan ahead in order to give yourself enough time to move in and install your exhibit. Please review the targeted move-in move-out schedule below carefully to plan you’re arrival.

Freight will be received at the facility beginning November 19, 2024. Shipments arriving before this date may be refused and incur additional charges. For your convenience, shipping labels have been included below for you to print. Make sure ALL FREIGHT is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with this shipping option. 

Please Note: ALL delivering carriers and POV’s (Personally Owned Vehicles) unloading from the East Hall MUST adhere to the specific instructions outlined in the ‘Move-In, Installing & Move-Out’ information and check in with the Freeman receiver at the Marshalling Yard to get a number/pass for unloading. POV’s should also carefully read the ‘POV Information’ and ‘Union Regulations’ documents for further details.

• Tuesday, November 19                   8:00 am - 12:00 pm  Booths 300 sq. ft. & Larger
                                                         12:00 pm - 10:00 pm All Booths (Freeman Services closes at 5pm)
• Wednesday, November 20              7:00 am - 12:00 pm  Booths 300 sq. ft. & Larger 
                                                           (All crates must be tagged for removal and in the aisles by 12:00 pm, noon)                                                                                               
  • Note: Labor performed after 4:30 p.m. will be assessed overtime charges. 
  • Attention: Exhibitors with large or heavy (over 5000 lbs.) equipment must contact Derek Nollman at 503.724.8224 or email at derek.nollman@freeman.com
  • All exhibits must be moved in by 12:00noon on Tuesday, November 20. All exhibitors must also be badged by 12 noon.

Defined as those materials that must and can be carried on a pushcart, dolly or hand truck and can be safely controlled by a single individual. Load on carts, dollies or hand trucks should not be any greater than four feet tall, three feet wide and four feet long. Cart carried freight should generally be no more than 200 pounds in weight. To be considered cart carried freight, vehicles bringing cart carried freight to Lumen Field Event Center must meet the requirements to park their vehicle in the East Hall parking area.

• Hand carried freight (defined as those materials that does not exceed 50lbs. that can be carried by an individual without the use of commercial hand trucks, dollies or push carts along with self-contained shipping containers with wheels, items carried on personal luggage carts and other small or folding hand trucks,) may be unloaded from the East Hall parking area of the Lumen Field Event Center provided it takes no more than 30 minutes. 
• Vehicles cannot be left in the East Hall parking area for more than 30 minutes. Long-term parking options to hand-carry freight are to park in the Lumen Field Garage or the North Lot (limited availability). 
• Additional entrance/exit locations for hand-carried freight include the West Hall entrance/exit from Occidental Avenue, the concourse level entrance/exit from Occidental Avenue, and the concourse level entrance/exit from the Lumen Field Garage. Please see the Hand-Carried Freight Map (Coming Soon) highlighting these entrances.

• Exhibitors must be off-loading from a company-owned truck or rental vehicle or from a car, van or truck owned by bonafide, full-time company employees of the exhibiting company (POV) that is 24’ or less. All vehicles including co-owned or rental vehicle over 24’ in length WILL BE off-loaded by Union Labor at the exhibitor’s cost.
• Exhibitors may use only hand-operated equipment (dollies, hand trucks, and four-wheeled push carts) that the exhibitors themselves have provided.
• The use of forklifts, pallet jacks, lift gates or any other motorized or mechanical equipment is not permitted.   

• It must be a rental vehicle or vehicle that is company-owned or owned by bonafide, full-time company employees of the exhibiting company (POV) without the use of lift gates.
• The vehicle MUST be 24’ in length or less. Vehicles over 24’ in length are considered truck carriers and WILL be off-loaded by union labor at the exhibitor’s cost.
• The use of forklifts, pallet jacks, lift gates or any other motorized or mechanical equipment is prohibited. 
• Exhibitors may use only hand-operated equipment (dollies, hand trucks and four-wheeled push carts) that the exhibitors themselves have provided.  
• Exhibitors off-loading by themselves must have a company representative stay with the vehicle until it is off-loaded; otherwise, your vehicle could be towed.

As the Official General Service Contractor, Freeman is responsible for all motorized units/vehicles/boats entering and exiting the hall. All motorized units/vehicles/boats on the exhibit hall floor must be escorted by Freeman personnel. This round trip spotting includes laying visqueen (if necessary) as well as adhering to any and all regulations that are required by the Fire Marshall, including taping the gas tank, disconnecting batteries and meeting the fuel tank limits as noted in the General Fire Safety Guidelines.

*Note: Additional fees may apply if mobile spot cannot be driven into place and must be assisted, or if scheduled mobile spot time is missed

Vehicles are authorized to enter the East Hall of the facility for loading and unloading purposes. Upon check in at the North Lot marshalling area, drivers will be given a vehicle parking pass to display on their windshield that notes their time in and the time the pass expires (30-minute time frame). Once inside East Hall, drivers will be directed where to park. Exhibitor Vehicles inside the facility must be shut-off and the transmission must be in “park” position.  

Once an exhibitor has unloaded/loaded, the vehicle is to be removed from inside the facility. Exhibitor vehicles cannot be left in the East Hall parking area for more than 30 minutes during move-in and move-out. This 30-minute parking time stipulation will be monitored and enforced onsite in order to maintain an efficient move-in operation and limit waiting times to move-in and unload. ANY VEHICLE THAT HAS AN EXPIRED EAST HALL PARKING PASS OR IS PARKED IN AN UNAUTHORIZED AREA IS SUBJECT TO IMPOUND AND TOWED AT THE OWNER’S EXPENSE.

Exhibiting companies must meet the following requirements to park their vehicle in the East Hall parking area: 

• It must be a company-owned truck or rental vehicle, or a car, van or truck owned by bonafide, full-time company employees of the exhibiting company (POV).
• The vehicle MUST be 24’ in length or less. A vehicle over 24’ in length are considered truck carriers and WILL be off-loaded by union labor at the exhibitor’s cost.
• Exhibitors may use only hand-operated equipment (dollies, hand trucks and four-wheeled push carts) that the exhibitors themselves have provided.  
• The use of forklifts, pallet jacks, lift gates or any other motorized or mechanical equipment is prohibited. 

Marshalling Yard Address:
700 Occidental Ave S
Seattle, WA 98134

Coordinates: 47.59685° N, 122.33312° W

View map of the Marshalling Yard area

If you have a truckload, please provide heavy & light weight Certified Scale Tickets to expedite the marshalling process. 

• Full-time employees of exhibiting companies with booths 10’x20’ or smaller may install/ dismantle the exhibit display provided power tools and ladders are not used.  
• For booths larger than 10’x20’, full-time employees of the exhibiting company may install/ dismantle their own exhibits provided the work is performed within one (1) hour without the use of power tools and ladders.  This does not apply to the unpacking and placement of company products/merchandise.   
• Personnel performing the work must be bonafide, full-time employees of the exhibiting company.  Such personnel may be asked to provide full-time employment with the exhibiting company.
• Any services required beyond the above MUST be performed by Union Labor. Union Labor may be hired through Freeman. The hiring of casual labor is not permitted. Please reference the Union Regulations for complete details on labor regulations.
• Exhibitors may hire an Exhibitor Appointed Contractor (EAC) to supervise the installation and dismantling of their exhibit. The EAC will not be allowed to perform labor required to set up and dismantle the exhibit unless they are members of the appropriate local union. If you are planning to use an EAC, please fill out the EAC Form and submit it to Event Management.

Exhibitors will have until 9:00 PM on Friday, November 22th to move out. The facility will not be available on Saturday, November 23rd. Please plan on staying and moving your exhibit out directly after the close of the show.

Dismantling Hours: Friday, November 22nd between 2:00 - 9:00 PM 

PLEASE BE AWARE: ALL EXHIBITORS MUST BE MOVED OUT OF THE HALL BY 9PM , it is imperative that you plan ahead with your carriers.

ALL CARRIERS MUST BE CHECKED IN BY 7PM.

• Exhibitors are not allowed to break down or remove any part of their exhibit, equipment, display material or merchandise from the exhibit floor before the close of the show at 2:00 PM on Friday, November 22nd. 
• All exhibits must remain intact until that time - there will be no exceptions. Please arrange your travel plans & schedule your flights accordingly.
• Make sure your booth properties are packed up and ready to load before you bring your vehicle to the hall.  There is a 30 minute limit for parking in the East Hall. 
• All dismantling of exhibits and removal of exhibitor materials must be completed by 9:00 PM on Friday, November 22nd. Any materials remaining in the facility or lacking shipping instructions/material handling agreements will be re-routed via Freeman’s choice of method of shipment or returned to the warehouse to await disposition at exhibitor’s expense. 
• REMINDER: Exhibitors may use only hand-operated equipment dollies, hand trucks and four-wheeled push carts that the exhibitors themselves have provided.  The use of forklifts, pallet jacks, lift gates or any other motorized or mechanical equipment is prohibited.

Empty crates will be returned immediately after the removal of the aisle carpet. Please keep all aisles clear as blocking the aisles will delay move-out. Due to the size of the event, it may take several hours to return all empty crates to the exhibit floor.

Exhibits must be fully dismantled with material handling agreements turned into the Freeman Service Desk no later than Friday, November 22nd at 7:00 pm. All exhibit materials must be totally removed from the facility by Friday, November 22nd at 9:00 pm.

If not done so in advance, you may plan to have your exhibit returned by visiting the Exhibitor Service Desk area on site. Every outbound shipment will require an Outbound Material Handling Agreement and labels.

Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show.

• Material handling agreements for any outbound shipments must be turned into the Freeman Service Desk by 7pm. DO NOT LEAVE THIS PAPERWORK ON YOUR EXHIBIT CRATES/BOXES – it can be easily lost or misplaced.