Submit Event Related Forms

Review the list of forms below. Please fill out required forms as soon as possible. **If you are a Co-Exhibitor in the event, please note that the only form below you will need to complete is Update Your Company Information

Forms Information
Booth Approval Form 

REQUIRED for all Lead Exhibitors. Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve.

Deadline: October 28

Exhibitor Appointed Contractor Form 

Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form.

Deadline: October 28

Update Company Listing Information 

REQUIRED for ALL Exhibitors. Be sure to review and update all sections of your company listing to ensure you are maximizing your exposure in the event. Please also note that you will need to be logged in to the Resource Center to access this section.

Deadline: ASAP

Submit Co-Exhibitor Form

Required ONLY if any additional companies are exhibiting in your booth. Exhibitors are allowed to share their space with co-exhibiting companies, the fee is $300 per company. Please fill out this form if you will be sharing your space.

Deadline: October 1

2nd Story Exhibits Form

Required ONLY if you will are planning to build a structure with multiple stories and/or enclosed with a ceiling. These exhibitors must submit the Booth Approval Form and the 2nd Story Exhibits Form with their detailed exhibit plans at least 60 days prior to move- in. Booth plans must specify the maximum number of occupants and must have a structural engineer’s stamp certifying the maximum occupant load capacity. Certain booths may require fire watches, electrical ventilation, smoke detection devices, fire extinguishers, multiple exits, etc., as required by Fire Prevention Officials. A permit from the City of New Orleans is required. A Fire Watch may be required. 

Deadline: October 1

Exhibit Floor Reception Request Form Required ONLY if you will be holding a reception within your booth space. If you would like to register an onsite floor reception, please submit this form. 

All activities must be contained within the exhibit area described in your Application for Exhibit Space. No selling or promoting will be allowed in the aisles or other public areas. Promoting other events is prohibited. Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles. Live bands, loudspeakers and carnival tactics will not be allowed. Please be a considerate neighbor. Event Management reserves the right to shut down any receptions, presentations, or other activities which are deemed obstructive or prohibitive for neighboring booths to be able to conduct business

Meeting Room Request Form Required if you are looking to hold a business meeting, host a luncheon, or even plan an internal team meeting outside of your booth space. Meeting rooms start at $450.00 per room per day. To request a meeting room, fill out the Meeting Room Request Form. If you have questions, contact Miranda Panico at


Please feel free to e-mail us at, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!