Access  

Woburn,  MA 
United States
http://www.AccessCorp.com
  • Booth: 2932

CartaHR by Access - Focus on People and Strategy, Not Paperwork

HR document management software that integrates with your HRIS/HCM for fast, secure, compliant access to all your employee documents.

  • How efficient is your process for creating, storing, and accessing employee documents?  Is fulfilling documents requests from employees and managers taking up too much time? 
  • How quickly and completely can you comply with an audit of your employee documents or respond to an unemployment claim?
  • Are all of your HR documents secure, so only authorized people can see them?

CartaHR is built for HR teams and allows you to manage employee documents securely and efficienctly - so you spend less time on paperwork and focus on recruiting, developing, and retaining a winning team.  The CartaHR solution set includes intelligent document scanning, secure storage of inactive files, and disposition of paper and digital documents at the end of their lifecycle.


 Press Releases

  • Greatly Improves HR Efficiency and Supports GDPR Compliance

    Access, the largest privately-held records and information management (RIM) services provider in the world, today announced CartaHR, a new cloud-based employee document management solution that enables HR professionals to efficiently, securely and compliantly store, find and manage employee files.  CartaHR frees HR professionals to focus on the needs of their businesses and employee engagement, by significantly reducing the time-consuming burden of document management.  In addition, CartaHR offers GDPR (General Data Protection Regulation) support to help organizations comply with GDPR requirements.

    Ideal for companies with over 1000 employees and especially those in healthcare, retail, grocery, hospitality and other segments that have distributed or high-turnover employee populations, CartaHR helps HR managers easily and securely manage employee documents across multiple locations. 

    “We want to help HR professionals have time to focus on the needs of their organizations and employees – not drown in endless paperwork,” said Brad Turner, Chief Commercial Officer at Access.   “CartaHR enables HR to become more efficient and proactive in responding to internal and external requests and requirements, including unemployment claims, compliance requirements, team support, audits and more.”

    Stacie Novosel, System Director for Compensation and HRIS at Summa Health, said, “We’ve been extremely pleased with CartaHR and how much time it helps us save in our daily work.  Customer service has been excellent, and the platform itself is extremely user-friendly, making it easy to share and manage employee files across multiple locations.”

    Improves HR Efficiency and Securely Manages Employee Documents

    CartaHR improves efficiency by handling routine tasks so HR teams have more time for proactive and strategic work benefitting the company.  It automates HR processes so employees can easily self-administer their own documents from any device (iPad, iPhone, Android, etc.) – freeing the HR team for other work and accelerating the completion of documents while HR remains in control.  

    CartaHR acts as a central repository for all HR documents.  By securely interfacing with Kronos, ADP, Workday, Ultimate and other HCM/HRIS solutions, it enables HR to easily and efficiently manage all their documents from one place.  Other HR solutions, such as applicant tracking, onboarding, benefits, learning management, performance management, etc., create employee documents that are stored in multiple applications and are hard to find and manage. With CartaHR as a single repository for all HR documents including those from other HR solutions, HR teams save time and also improve security and compliance.  CartaHR enables users to securely share documents with internal or external stakeholders by using two-factor authentication, secure data rooms and complete audit trails. 

    According to Dwight Griesman, Senior Vice President of Marketing for Access, “CartaHR leads to better, smarter and more efficient HR, freeing up HR professionals to be more proactive and better serve the needs of their businesses.  In addition to CartaHR, Access provides clients with a full range of records and information management offerings, including physical records storage, scanning and digitization, retention, and destruction -- so they can get a full information management life cycle solution from us. That level of service just doesn’t exist anywhere else.”

    Provides GDPR Functionality

    With the May 25th deadline for GDPR compliance, requiring businesses to protect the personal data and privacy of EU citizens for transactions that occur within EU member states, CartaHR makes it easy for HR teams to comply with these new articles and requirements.  CartaHR functionality simplifies the notification of information collected, allows employees access to their data, and allows documented deletion of an employee’s data should they invoke their “right to be forgotten.”

    Helps Companies Achieve Compliance

    CartaHR also helps companies achieve compliance and avoid penalties, reporting on which documents are missing or expired. HR professionals can quickly and securely find, monitor, retrieve and report on any single document or subset of an employee file, such as an I-9, W-4, handbook acknowledgement, or job-specific certifications. With CartaHR, HR professionals can easily and securely share a subset of documents internally or externally, greatly reducing time spent preparing for audits. In addition, CartaHR’s compliance monitors provide proactive alerts when a document is missing, expired or not filed.

    About Access
    Access is the largest privately-held records and information management (RIM) services provider worldwide, with operations across the United States, Canada, Central and South America. Access enables clients to better manage their information, control their risks and transform their businesses. Access’ comprehensive suite of information governance services includes records storage and information management in hard copy and digital formats, data protection, secure destruction, scanning and digital document conversion, and data breach reporting services. The business services that Access provides allow clients to focus on growth while reducing the costs and risks associated with information management, retention, accessibility, and final disposition. For more information on Access, please visit AccessCorp.com.

    For more media information, contact:

    Lisa Hendrickson, LCH Communications/for Access

    516-767-8390

    lisa@lchcommunications.com


 Products

  • CartaHR
    Focus on People and Strategy, Not Paperwork...

  • Employee document management software built for HR

    CartaHR is command central for fast, secure, compliant access to all your employee documents in the cloud, synced with your HRIS or HCM.  No more misplaced and expired documents or searching across locations for the information you need. CartaHR enables you to access all of your documents anywhere in the world with the touch of a button, saving you time and increasing efficiencies to help make your job easier.

    Automate time-consuming paper processes

    CartaHR applies intelligent document management processes to automate your workflow and help you be more productive.  Classify, file, and route documents securely and accurately with no human intervention, so you can focus on people and strategy, not paperwork.

    Maximize security to protect your sensitive employee information

    Securely share files with employees, managers, and third-party auditors with ease and confidence using our configurable employee document management application.  We give you the control to manage who has access and when, with a detailed audit trail of all actions taken on each document.

    Manage and maintain compliance

    Always be audit-ready with our compliance dashboard so you can monitor your important employee documents and certifications and proactively stay ahead of your compliance requirements—no more missing or expired files when you need them most.  CartaHR’s built-in tools enables you to manage your documents according to your retention policy, including GDPR functionality, to ensure you maintain documents as long as you need to and no longer.

    Easily integrate with your existing systems

    CartaHR integrates with your HCM, HRIS or other solutions including; onboarding, application tracking, and learning management.  Merging data and collecting HR documents from multiple systems to save you time and avoid errors.  No longer will you need to search across multiple applications to create a complete employee file. Our software collects information from your existing applications and automatically updates document metadata to make searches more efficient and secure.

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