Ultimate Kronos Group (Formally known as Kronos and Ultimate Software)  

Lowell,  MA 
United States
415-990-7093
https://www.ukg.com/

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Building on 70 years of experience from two leaders in HR solutions, UKG™ combines the strength and innovation of Ultimate Software and Kronos®. Individually, we’ve always put people at the center of everything we do. Together, we’re committed to inspiring workforces and businesses around the world, helping to pave the way forward for our people, customers, and industry.

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 Press Releases

• Garland Independent School District (Feb 08, 2021)

  Challenges

  Garland Independent School District (Garland ISD) in Texas serves 58,000 students from 85 campus and administrative facilities. The district found using paper timecards to track employee time to FLSA standards was nearly impossible with inexact handwritten records, which also required extensive storage. Teachers' supplemental hours and costs were manually entered, an error-prone process. After a payroll employee collected timesheets, the district spent six hours each pay period preparing employee time information for payroll. Accurately monitoring and reporting on how state and federal grant funds were spent was difficult and time-consuming.

  What Garland ISD needed was a solution that could:

  • Automate timekeeping to eliminate potential buddy punching and streamline time tracking and review before payroll processing
  • Accurately track hourly employees' regular time and all employees' extra-duty time to ensure FLSA standards are met
  • Easily track employee time spent working in each state and federal grant-funded program and provide accurate reporting

  "To better track and reduce extra duty supplemental pay costs, our Kronos solution captures extra duty at the department and campus levels. With the increased visibility allowing consistency and closer scrutiny, we have seen an almost 40 percent reduction in supplemental pay costs over three years."

  David Mouton
  Kronos Systems Manager

  Solutions

  Garland ISD selected an automated Kronos workforce management solution, which interfaces easily with the districts' ERP solution, a substitute teacher tracking system to import teacher absences, and a bus driver field trip time-tracking solution. The result has been increased productivity, better control of labor costs, and mitigation of compliance issues.

  Workforce Timekeeper

  • Track and manage employee time and attendance to reduce payroll and leave inflation and manual errors
  • Gain insight into approaching overtime to better control labor costs
  • Minimize compliance risk by enforcing and tracking complex compliance requirements

  Workforce Accruals

  • Report accrual balances in real time to reduce potential for mistakes and abuse
  • Centralize time-off policies for consistent, accurate enforcement to minimize compliance risk
  • Reduce administrative time and improve productivity with easier management of time off

  Kronos InTouch

  • Verify employee identity and eliminate buddy punching with biometric identification of employees
  • Minimize compliance risk by preventing employees from working outside their scheduled hours
  • Provide employee self-service access to scheduled hours and time-off balances at the terminal and free up managers for higher-level activities

  Results

  All Garland ISD employees use the Kronos solution, with biometric time clocks eliminating the potential for buddy punching. Hourly employees punch in and out to track time for payroll, while teachers, paraprofessionals, and hourly employees use the time clocks to track supplemental pay for extra duties, which are tracked by job and pay code. This accuracy has alleviated FLSA and grant compliance concerns. Increased visibility has resulted in an almost 40 percent reduction in supplemental pay costs over three years. An accurate review of accrued time also helps manage costs. Time spent preparing employee time information before payroll processing has been cut from six hours to 30 minutes each pay period.

• Lindsay Unified School District (Feb 08, 2021)

  Challenges

  Lindsay Unified School District (LUSD) received a three-year U.S. Department of Education Teacher and School Leader (TSL) Incentive Program grant in 2017 to increase the effectiveness of its teachers, principals, and other school leaders by developing performance-based compensation and human capital management systems. With three to five training sessions typically offered every weekend at multiple locations, the district's business office would have been overwhelmed by processing 500 to 600 paper timesheets each month for this professional development time. In addition, LUSD needed to track the different levels of stipends that certificated staff members can earn for various professional learning proficiencies such as micro credentials and formal evaluations, a time-consuming task if performed manually

  What the Lindsay Unified School District needed was a solution that could:

  • Automate accurately capturing the attendance and time of certificated staff participating in professional development sessions
  • Ensure session participants are paid correctly for their training times
  • Track performance-based compensation types and stipends earned by certificated staff
  • Provide accurate reporting on the time and funds spent on TSL grant-funded trainings

  "We wanted to create a new norm that when you're ready to learn, we have a method that accounts for you. It's been very successful…. We use the extra-duty pay function inside the timesheet and customized the cost centers to build out all the different levels of stipends paid for different instructional and learning purposes."

  Amalia Lopez
  Teacher and School Leader Grant Manager

  Solutions

  LUSD implemented a Kronos Workforce Ready human capital management solution to automate collection of time for its 300 certificated staff participating in TSL grant-funded sessions — and track their stipends earned — in order to increase productivity, better manage labor costs, improve compliance, and enhance staff engagement.

  Kronos Workforce Ready Time Keeping

  • Streamline time tracking with automated collection of time and attendance information and conversion of worked hours to payroll
  • Apply user-defined pay and work rules to help improve payroll accuracy and reduce compliance risk
  • Improve employee engagement through real-time access to time and attendance and accrual information

  Kronos Workforce Ready Mobile

  • Achieve the visibility and mobile capability the workforce needs to clock in and out using GPS coordinates, change cost centers, and complete labor transfers
  • Submit timesheets and time-off requests and view schedules, accrual balances, and pay statements at any time and location
  • Remotely approve time-off and leave requests, approve timesheets, and view workforce reports from anywhere

  Results

  LUSD provided tech support and handouts to help training participants learn how to punch in and out using a solution app on their smartphones. Geo-fencing indicates each session's location and provides attendance accountability. Training sessions have been streamlined with no time spent collecting timesheets. The district feels confident that participant attendance and time are accurately captured so participants are paid correctly. Using the solution's extra-duty pay function to report time — and cost centers configured to the different levels of performance-based stipends — LUSD accurately processes significant grant funds annually for payroll related to the TSL grant. Reports on grant expenditures are easily created and exported. Monthly grant-related payroll processing takes just three hours, a huge reduction from the estimated two to three days required with paper timesheets. The human capital management solution also is considered a valuable tool in the recruitment and retention of high-performing staff.

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