RULES, REGULATIONS & GUIDELINES

Animals, other than guide, signal or service animals (as defined in State and Local law) are allowed at the Facility. A permit is required for animals used in exhibits, demonstrations, and/or entertainment. The permit can be obtained from Orange County Animal Control and permits must be made available for inspection by the ACC. All sanitary needs for permitted animals will be the sole responsibility of the exhibitor. Sanitary needs for guide, signal, or service animals are the responsibility of the guest. Please contact the OC Animal Care’s Business Licensing Desk at (714) 796-6429

Island booths are surrounded by four aisles, may be built to a maximum height of 20 feet. An island booth with any dimension greater than 30 feet and a perimeter wall greater than 4 feet in height must have an opening of at least 10 feet wide every 20 feet. You must also comply with the facilities guidelines if you plan on constructing a double-deck booth or an enclosed meeting space within your booth space.

Detailed plans of multiple-story or enclosed booths must be submitted at least two months prior to move-in.

Contact the ACC Public Safety Department for specific requirements for your exhibit.

TENTS, AWNINGS AND/OR CANOPIES
The use or display of tents, awnings, or canopies requires prior written approval of both the ACC and the Anaheim Fire Prevention Division. Written requests must be submitted to the ACC at least two months prior to move-in and must include detailed plans showing size, height, location, anchoring details, and certification of flame retardancy for all materials. ACC does not allow exhibitors to drill into the floor.

• Plans must indicate if the exhibit is multiple-story and/or enclosed with a ceiling.
• Ceiling clearances in the ACC vary from 18’′6″ to 25′.
• Multiple-story booths cannot be located under passenger or utility truss ways. Booth plans must specify the maximum number of occupants and must have a structural engineer’s stamp certifying the maximum occupant load capacity.
• Certain booths may require Fire Watches, electrical ventilation, smoke detection devices, fire extinguishers, multiple exits, etc., as required by Fire Prevention Officials.

An Inline or standard linear booth is a booth of any length, that is 10′ deep. Typically, these booths are 10×10 to 10×40. The ability to have products or services easily seen by attendees as they walk the aisles is essential to all exhibitors, and that is the basis for including a Linear Booth Line-of-Sight setback rule.

Use of Space
Regardless of the number of Linear Booths utilized, e.g., 10ft by 20ft, 10ft by 30ft, 10ft by 40ft, etc., display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8ft is allowed only in the rear half of the booth space, with a 4ft height restriction imposed on all materials in the remaining space forward to the aisle.

An Extended Header is permitted if the linear booth is 20ft or longer. Exhibitors with a 10×20 or longer booth may utilize a center (or corner) extended header. All other linear booth rules apply except that the center extended header has a maximum height of 8ft, a maximum width of 20 percent of the length of the booth, and a maximum depth of 9ft from the back wall.

Perimeter booths are located along perimeter walls of the exhibit hall. The booths will back up to the building's actual walls, with no other booths behind them. Exhibiting companies may construct backwalls to a maximum height of 12 feet. Partitions separating the sides of an exhibitor’s booth from the neighboring booth(s) may extend to a maximum height of 12 feet, one-half of the distance from the backwall. In the remaining half distance to the aisle line, no display material may exceed a height of 4 feet.

Cameras may be used to photograph your booth only.  Any other use of cameras (still or video) is prohibited unless permission is granted by individual exhibitors. Please be sure to inform your booth staff as well, this includes pictures from cell phones! Click here for the full IEEE Photography Policy.

All floor space in your booth must be covered. Show Management will authorize the official contractor to carpet, at the exhibitor’s expense, any booth space not covered by 4:00 PM on Monday, 6 May.

Each 10’ x 10’ booth will be set with 8’ high blue and white back drape‚ 3’ high blue side dividers and a 7” x 44” one-line identification sign. Midnight aisle carpet is provided by Show Management. Floor covering is required for all booths. Exhibitors may provide their own floor covering, but it must cover the entire booth.

Rental carpet and flooring is available through Freeman (view details).

If you are working with an exhibit house, please discuss this policy with them in advance as this may affect their work schedule and we want to avoid any unanticipated issues onsite.

Strict Enforcement

• The T&D Clean Floor Policy is strictly enforced.
• It allows:
  • Our Service Contractor, Freeman sufficient time to complete the laying of the aisle carpet
  • For the overall cleaning of the exhibit hall
  • Exhibitors with the space to complete their booth set-up by keeping aisles clear

No Freight Aisles

• In addition, certain aisles will be designated as “No Freight” aisles.
• A “No Freight” aisle must be kept clear at all times of crates and boxes in order for all freight to be delivered in a timely fashion.

Wood Crates/Pallets

• All WOOD CRATES/PALLETS are to be tagged and ready for removal from the exhibit floor no later than indicated below (see table).
• All crates not marked empty and made available for removal by the indicated date/time will be subject to removal or movement by Freeman at exhibitor’s expense.

The ceiling height varies between the halls:

• Hall A - 18'6" to 24'
• Hall B - 20'6" to 25'
• Hall C - 20'6" to 25'
• Hall D - 25'

There are columns in the exhibit halls. All are indicated on the floorplan, shown with a black dot •.

Hall B

• B2 – 39.5” x 47”
• B9 – 30" x 30”

Hall C

• C2 – 39.5” x 47”
• C10 – 30" x 30”

Hall D

• D11 - 34" x 35"
• D12 - 42" x 35"
• D22 - 40" x 45"
• D30 - 40" x 50"

Please contact tdexhibits@cemllc.com if you need specific information on a column. We have tried to keep all booth spaces column free, but if there is a column in or near your booth you can request a Column Diagram floorplan showing your booth and the dimensions of any nearby columns.

All draperies, backdrops, floor coverings or other decorative material must be flame-proofed.  All paper and other flimsy material used for decorative purposes are prohibited.

Per ACC guidelines: All drapes, hangings, curtains, drops, tents, canopies, hay and all other decorative material shall be of approved flame-retardant material. Proof of flame-retardant process shall be provided. For additional ACC regulations, read more here.

Machines may be exhibited in their normal commercial form, regardless of height, but please plan accordingly for oversized equipment. While the ceiling height is 18’6” to 25’ equipment must fit through the dock doors.  All equipment must be placed at least one foot inside the booth from the aisle line. Further, companies must try whenever possible to avoid blocking the view of a neighboring booth. All demonstration equipment, including the operator’s position, must be located at least one foot removed from the aisle line of the exhibit area.

We encourage all exhibitors to contact Freeman with exact equipment specifications prior to finalizing equipment display plans. We request that Freeman is notified by any exhibiting company that requires anything other than a standard 5,000 lb forklift to unload or place their machinery or exhibit material onsite at the event. This includes displays, equipment or the trucks delivering the items. Contact FREEMAN: Call or text (888) 508-5054 Monday-Thursday 7:00 AM–7:00 PM Central or Friday 7:00 AM-5:00 PM Central.

All vehicles on display must meet Fire Marshal approval for display and location. Vehicles on display must adhere to the rules listed below. Also, all booths MUST have floor coverings, especially those with vehicles on display. You may provide your own or order through Freeman (view details).

Gas Vehicles:

• No more than one-quarter tank of gas or five gallons, whichever is less
• A locking gas cap or caps sealed with tape
• A drip pan under the vehicle’s drive train (motor to differential)
• Vehicles shall not be moved during show hours
• Refueling is prohibited in the facility, on the docks and outside premises
• Floor plans must indicate where vehicles are to be located
• Batteries shall be disconnected in an approved manner
• Electric vehicles must have their battery disconnected once placed in position. If unable to disconnect the battery due to battery location, then the ignition fuse must be removed
• Electric vehicles are at no time allowed to be turned on during event hours.

Electric Vehicles:

• Electric vehicles must have their battery disconnected once placed in position. If unable to disconnect the battery due to battery location, then the ignition fuse must be removed or other approved methods to prevent the vehicle from accidentally or intentionally being moved while on display.
• Sufficient separation between vehicles on display must be created to prevent the spread of fire or other hazards to adjacent vehicles.
• Electric vehicles are at no time allowed to be turned on during event hours.
• No vehicle charging shall take place in the Halls. All necessary charging must take place in the loading dock area or other suitable locations outside the Halls.

Having a display? View all details, deadlines and forms needed.

If your company is planning to demonstrate the use of drones in your booth you must contact tdexhibits@cemllc.com in advance and restrictions may apply:

• Provide netting or plastic area for drone demonstration (other safety features may be approved upon request).
• UAVs fly only in defined exhibit space.
• UAV are prohibited from flying within 18” of any building structure including sprinklers, but not limited to.
• Exhibiting company must add specific additional insured entities and submit COI to show proof of coverage that covers 2-11 May 2024 and includes aircraft liability as required. View COI details and submittal info.

If an uninterrupted power supply is required for the full duration of the show, please order 24-hour power. Electricity is turned on 30 minutes prior to show opening and turned off 30 minutes after the show closes on show days. Power is usually not turned off during move-in or move-out. If you require power outside of actual show hours, special arrangements should be made in advance (view details). Additional charges may apply.

Under no circumstances may the weight of any equipment or exhibit material exceed the Exposition Facility’s maximum floor load. The Exhibitor accepts full and sole responsibility for any injury or damage to property or person resulting from failure knowingly or otherwise, to distribute the load of its exhibit material in conformity with the maximum floor load specifications.

Specs for any equipment that that may be close to this load should be submitted to Freeman, please be sure to indicate location of the equipment in your booth and on the overall floorplan. Contact FREEMAN: Call or text (888) 508-5054 Monday-Thursday 7:00 AM–7:00 PM Central or Friday 7:00 AM-5:00 PM Central.

Anaheim Convention Center Floor Load:

• Halls A, B & C - 350 lbs. per sq. ft.
• Hall D - 250 lbs. per sq. ft.

All booths must be set by 4:00 PM Monday 6 May 2024. There will be no exception to this policy. Any crates without empty or access storage labels will be tagged by Freeman and will be removed from the exhibit hall whether they are full or empty. Exhibitors may request crates to be returned to their booth at exhibitors’ expense. Please refer to the empty crate schedule below:

NEW FOR 2024: Hanging Signs are permitted in Island booths only; the top of the sign should be no higher than 20’.  No balloons or blimps may be suspended or tethered. Hanging sign order form will be available in the exhibitor manual (view details).

No “sold” signs or signs of any nature which designate prices or notices of sales are permitted. Signs identifying a machine or product (other than the nameplate that is factory installed) supplied by or manufactured by a non-exhibiting company may not be displayed. Electric flashers or signs involving the use of neon or similar gases are prohibited. Should the wording on any sign or area in an Exhibitor’s booth be deemed by Show Management to be contrary in any way to the best interest of the Exhibition, Exhibitor shall make such changes or remove signs as requested by Show Management’s decision will be final in such matters.

The use of sound systems is permissible, provided they are not audible more than 3’0” into the aisle or into neighboring booths, and that the sound is directed exclusively into the exhibitor’s booth. Exposition Management shall have absolute control over this regulation, the intent of which is to ensure that sound systems shall not be audibly objectionable to neighboring Exhibitors. Sound amplification may be used by an Exhibitor only for the dissemination of information to the IEEE PES audience directly relating to products and/or services of the particular company displaying such products and/or services at the IEEE PES T&D Conference & Exposition. No image may be projected outside the booth space or to a height greater than ten feet from the floor.

ACC does not provide storage for crates or freight of any kind. Freeman will provide storage of crates and other packing materials as part of the material handling services. Combustible materials such as brochures, literature, giveaways, etc., within exhibit booths are limited to a one-day supply. NOTHING may be stored behind booths. All packing containers, wrapping materials, carrying cases, etc., must be stored off the exhibit floor. Be sure to read the Clean Floor Policy above.

Due to the volume of display crates, the size of machinery, the cranes in use, and the limited aisle space available during move-in, a targeted move-in schedule is strictly enforced for IEEE PES T&D. View details.

The Exhibitor shall comply with any union requirements regarding the installation, operation and dismantling of its exhibit then in effect at the Exposition Facility and shall respect all Exposition Facility contracts and rules. Show Management may permit the Exhibitor’s own full-time employees to perform some specific work within its exhibit space; in no event shall an unauthorized independent contractor be permitted on the Exposition floor to perform work. The Group assumes no responsibility for failure to perform by contractors, their charges for services provided or for any other matter relating to contractors, unions, or the Exposition Facility.

Decorators Union

Members of this union claim jurisdiction over all set-up and dismantling of exhibits including signs and laying of carpet. This does not apply to the unpacking and placement of your merchandise. You may install and/or dismantle your exhibit display if one person, who is a full-time employee, can accomplish the task in an hour or less without the use of tools.

If your exhibit preparation, installation or  dismantling requires more than 1 hour, you must use union personnel supplied by the Official Decorating Contractor. As an exhibitor, when union labor is required, you may provide your company personnel to work along with a union installer in Southern California on a one-to-one basis.

Electrical Union

IBEW Electricians jurisdiction covers all electrical labor for each booth including but not limited to, cable distribution under your carpet or flooring, and throughout the booth structure. Included are connections & hardwiring of all electrical equipment, (e.g. 208volt & higher services, panels, motors, and audio visual equipment), installation of all lighting hung from truss or beams & distribution of all cabling throughout the booth & truss structures. All stage hand labor used in the exhibit area will be supplied through Freeman with exception of their company representative/supervisor. Unless contracted directly with the in-house AV / Internet provider, all data and coaxial cable run within the booth, overhead or on the floor will be installed by our electricians. Electrical services are provided on a time and material basis and cannot be performed by other unions, I&D houses or Exhibitors.

As an employee of the exhibiting company (you must carry identification, such as medical card or payroll stub, to verify this fact) you have the right to hand carry some materials to your booth provided the following rules are adhered to:

• TEAMSTERS UNION - This union claims jurisdiction on the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. An exhibitor may move the material that is hand carryable by one person in one trip, without the use of dollies, hand trucks or other mechanical equipment.

Exhibitor shall have sole responsibility for ensuring that its exhibit is in full compliance with the Americans with Disabilities Act and any regulation under that Act. Exhibitors will ensure the accessibility of its exhibit space, and agrees to old harmless and indemnify Show Sponsor, Exposition Management and the Exposition Facility against any claims, damages, loss or exposure, including reasonable attorney fees and costs, arising out of or related to any alleged ADA violation. Information regarding ADA compliance is available from the US Dept of Justice ADA Information Line (800) 514-0301 or on the website.

Click to view the full Anaheim Convention Center (ACC) exhibitor policies.

Some items require an exhibitor permit within the facility. Permits must be submitted for approval a minimum of 14 days prior to the show opening (22 April 2024). View details and download the request form.