| Included In your Booth |
Each 10' X 10' booth will be set with 8' high blue back drape and 3' high blue side dividers. Booths 300 sq. ft. or less will receive a 11" X 17" one-line identification sign. Booths larger than 300 sq. ft. may receive a one-line identification sign upon request. All aisles and booths will be carpeted with existing hotel carpet.
** To order additional booth furnishings & services refer to the Order Services section. The deadline for advance order discount rates through Freeman is October 9, 2024.
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| Booth Design Regulations |
Booth regulations vary depending on your booth type (peninsula, island, perimeter, in-line). Exhibit display regulations and diagrams are included in the General Information section of the Exhibitor Manual. All exhibiting companies MUST submit the Booth Approval Form no later than September 18, 2024
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| Booth Cleaning |
Booth cleaning & trash removal/porter service should be ordered through Freeman Exhibitor Services. |
| Carpet / Floor Covering |
The Exhibit Area is carpeted in existing multi-colored hotel carpet. Consequently, exhibitors are not required to provide floor covering for their booth. Exhibitors wishing to enhance the appearance of their booth may bring their own carpet or order rental carpet through Freeman. |
| Catering / Liquor |
All food and beverage (alcoholic and non-alcoholic) must be purchased through the Caesars Palace Las Vegas catering services, the holder of the alcohol licensing. All alcoholic beverages must be purchased from the licensee. Bringing alcoholic beverages into the building is strictly prohibited. |
| Children |
Visitors under the age of 18 are NOT allowed on the show floor during move-in, move-out and event days at the IOFM Fall Conference and Expo. This rule applies to both visitors and exhibitors. There will be NO exceptions! |
| Custom Booths |
Exhibit displays must arrive pre-finished and ready to be assembled. No painting or additional carpentry will
be allowed inside the halls. At the close of the event, all exhibit displays must be removed from the hotel at the expense of the exhibitor. |
| Dismantaling |
Exhibitors are not allowed to begin dismantling their exhibits, in part or whole, before the close of the show on Friday, November 8 at 1:05 PM. |
| Drones |
Operable drones are not permitted to be used under any circumstances. |
| Exhibit Display |
All back walls and sidewalls must be finished or draped, no loose wire or any obstruction may be seen or Event Management, at the exhibitor’s expense, will drape them. See-through back walls or displays that do not cover the back wall entirely will not suffice. Pop-up displays must be positioned so that the back-metal framing is not visible - if positioned so, metal framing must be covered.
The backside of walls (the common border facing a neighboring booth) must be devoid of copy, logos or other graphics, so as not to be an eyesore to neighboring exhibitors or appear as part of their display. Please refer to the display regulations regarding booth designs.
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| Event Management Office |
To reach the Event Organizer please approach the Customer Service Desk within the Registration area. |
| Exhibitor Evaluation |
All exhibitors will receive an evaluation shortly after the event. Your cooperation in completing and returning this survey will help us to improve the event and will serve as an information link between exhibitors and Event Management. |
| Give-Aways & Lotteries |
Exhibitors may sponsor raffles, giveaways, and lotteries within the area defined as their booth space as long as they are free and open to everyone. As a reminder, all food & beverage items must be purchased through the official caterer, Caesars Palace Las Vegas, including giveaway prize food & beverage items. |
| Helium Balloons / Adhesive Materials Other Materials & Popcorn |
Event Management does not allow helium balloons to be used as part of an exhibitors display nor may they be distributed. The use of glitter, confetti, sand, or simulated snow types of material, as well as popcorn, is NOT permitted. Any costs incurred by Event Management for the removal of these items will be charged to the exhibiting company. |
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Liability Insurance
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Exhibitors are encouraged to carry their own general liability insurance as well as any additional property or theft insurance they deem appropriate but are no longer required to provide to Event Management evidence of that insurance or name Diversified Communications as an additional insured on the exhibitor’s policy. As has always been the case, exhibitors remain exclusively responsible for theft or damage to their personal property and are advised to secure their valuables at all times. |
| Maintaining Professionalism |
Event Management reserves the right to prohibit or remove any exhibit which, in its sole discretion, detracts from the general character of the exhibition as a whole or consists of products or services inconsistent with the purpose of the exhibition. The right to prohibit includes persons (dressed in a sexually suggestive or offensive manner), things, conduct, printed matter, or anything of a character which the organizers, in their sole discretion, determine objectionable. In the event of such prohibition or removal, the organizers shall not be liable for any damages, including refunds or other exhibit expenses. |
| Music, Photographs And Other Copyrighted Material |
Each exhibitor is responsible for obtaining all necessary licenses and permits to use recorded music, photographs, and other copyrighted material in exhibitor’s booth or display. No exhibitor will be permitted to play, broadcast, or have performed any recorded music or use any other copyrighted material, such as photographs or other artistic works, without first presenting proof satisfactory to Event Producer that the exhibitor has, or does not need, a license to use such recorded music or copyrighted material. Event Producer reserves the right to remove or prohibit from the exhibit hall all or any part of any booth or display which incorporates recorded music, photographs, or other copyrighted material and for which the exhibitor fails to produce proof that the exhibitor holds all required licenses. The exhibitor shall remain liable for and shall indemnify, defend, and hold Event Producer, its directors, officers, agents, and employees harmless from all loss, costs, claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents, or employees of any patent, copyright, or trade secret rights or privileges. |
| Off-Site Events |
Our agreement with you prohibits hosting off-site events during event hours and receptions. If you decide to host an event during authorized hours, we ask that you share your plans with us in advance. Please contact Ihara Dutra at idutra@divcom.com |
| Operating Your Exhibit |
All activities must be contained within the exhibit area described in your application for exhibit space. No selling or promoting will be allowed in the aisles, other exhibitor booths, entrance/exits, or other public areas. Promotion of other events is strictly prohibited.
Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles.
Music may not exceed background audio level. All speakers must be facing into the exhibitor’s booth and not away from the booth. Loudspeakers and carnival tactics will not be allowed. Please be a considerate neighbor. Event Management reserves the right to shut down any receptions, presentations, or other activities which are deemed obstructive or prohibitive for neighboring booths to be able to conduct business
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| Photographs & Videos Limited |
Photography & videography of your booth is permitted, however if you wish to take photographs of other exhibitor’s booths or displays, you must secure permission from the exhibitor first. |
| Security |
The exposition will maintain security service in the exposition area from the initial move-in period until the last piece of freight is removed. However, exhibitors are reminded that they are responsible for the protection of their own products and exhibit materials. All persons in the exhibit area must wear a badge at all times, including during move-in, event hours, and move-out. Exhibitors are responsible for ordering badges for their workers and staff. |
| Service Costs |
Order all services by the published advanced deadline to ensure timely installation or delivery on-site. Refer to the Important Exhibitor Tasks for a list of upcoming deadlines. |
| Smoking |
The venue is a non-smoking facility which includes vaping & electronic cigarettes. |
| Solicitation by Non-Exhibiting Companies |
For the protection of all exhibitors, only those companies whose Application for Exhibit Space has been approved by Event Management will be allowed to present and sell their products. If a representative from a non-exhibiting company is seen soliciting business on the show floor, please request a business card from that person and give it to a Event Management representative. We will take the necessary steps to curtail this activity. |
| Wireless Internet |
Wireless Internet (Wi-Fi) is available throughout the convention space of Caesars Palace Las Vegas. If you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your booth. |