Important Event Tasks
| 1:1 Meeting Space |
Each 1:1 meeting table will include:
- Table with chairs (# of tables per company varies based on sponsorship level)
- Tabletop sign per table with company logo
- Wastebasket
- Access to power
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| Energy Hub Space |
Each Energy Hub space will include:
- Facility Carpet
- 1 Table
- 1 Chair
- Company name ID Sign
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Required Tasks for ALL Exhibitors & Sponsors
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Deadline
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Task
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Vendor
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| ASAP |
Register for Badges
Through the registration area you can register your staff for badges to attend the event.
Register for Badges
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Required Tasks for 1:1 Meeting Sponsors ONLY
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Deadline
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Task
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Vendor
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| May 21- May 29, 2024 |
Review Exclusive Buyer Profile Report
Review the Buyer Profile Report soon after receiving in preparation for sending meeting invites when the Scheduling Platform opens on May 29th. (Contact Hallee Schoyer if you do not receive a copy of the Buyer Profile Report.)
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| May 29- June 10, 2024 |
Schedule 1:1 Meetings
All meetings should be booked prior to arrival on-site at the event!
NOTE: The Scheduling Platform is open to the Sponsor Main Point of Contact only. (Please Contact Lisa Carroll with any scheduling related questions) |
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Additional Tasks & Deadlines
| Deadline |
Task |
Vendor |
| ASAP |
Promote Your #SEDREF Sponsorship!
Use the marketing resources provided to increase your exposure, attract your top prospects, and get the most out of sponsoring!
Marketing & Social Media Tool Kit |
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| May 15, 2024 |
Book Hotel Rooms
Book your hotel stay at the event’s venue, JW Marriott Miami Turnberry Resort & Spa. Use the Smart Energy Decisions – Renewable Energy Forum booking link below to receive the group discount rate. When booking reservations online you MUST use the customized housing link provided below to receive the event’s exclusive rates. Please let us know if you are contacted by any other companies regarding housing.
Book Online Now
Phone Reservations: 1-855-999-0493 (Reference the event name: Smart Energy Decisions Renewable Energy Forum)
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| June 7, 2024 |
Order Electrical, Audio Visual & Internet
If you will require any of these services, make sure to order them in advance from Encore directly.
Encore Online Ordering
* 1:1 Meeting Sponsors will have access to power at their assigned meeting table(s) - no need to order if basic electrical service is sufficient.
** There will be complimentary WiFi; if you are streaming a video or presentation where uninterrupted bandwidth is vital, you may want to purchase a dedicated internet drop. |
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| Receipt at venue from June 6- 12, 2024 |
Ship Materials for Your 1:1 Meeting or Energy Hub Table
JW Marriott Miami Turnberry will begin accepting shipments for the event on Thursday, June 6, 2024. Shipments arriving prior to this date may be refused and/or incur additional charges.
Review the Shipping, Move-in & Move-out Information
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FedEx Office Business Center
JW Marriott Miami Turnberry
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| June 6, 2024 |
Submit Shipping Form with Details & Tracking Information
Once shipment is arranged, submit the information listed below so Event Management can check with the venue on your shipment’s arrival.
- Carrier/Shipping Service (FedEx, UPS, etc.)
- Tracking #’s
- # of boxes/pallets
- Expected arrival date at venue
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!