Shipping, Move-in & Move-out Information
As you prepare for the event, please review the shipping and logistical information below to decide which options will work best for you. Be sure to review all of this information to avoid surprises on-site.
Shipping Options
| 1) Ship in Advance to the Freeman Warehouse |
We strongly encourage shipping all booth materials to ship to the Freeman Warehouse to ensure that you can begin installation as soon as you arrive!
Freeman will accept crated, boxed, or skidded materials beginning December 18, 2023 and will deliver the shipment to your booth.
All containers must be labeled as shown below. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00AM – 3:30PM.
To avoid additional after deadline charges, materials must arrive by January 8, 2024.
Advanced Warehouse Shipping Label
| 2) Send Shipments Direct to the Venue |
Freight will be received at the facility beginning Monday, January 15, 2024. Shipments arriving before the aforementioned date may be refused and incur additional charges.
Show Site Shipping Label
| Marshalling Yard |
Please note that the new address for the Marshalling Yard is 2383 Faivre St. Chula Vista, CA 91911
Marshalling Yard Map
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| Label All Freight |
Make sure all freight is clearly marked with your company name, booth number, and event name Intersolar North America & Energy Storage North America.
Advanced Warehouse Shipping Label
Show Site Shipping Label
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| Heavy Freight |
To expedite the handling of your exhibit material when it arrives in California, please adhere to the following:
Single uncrated pieces weighing over 500 pounds (225 kg) should be skidded. Single pieces weighing over 8,000 pounds (3,600 kg) should be skidded and fitted with lifting rings. Freeman should be notified in advance of any single pieces weighing over 5,000 pounds (2,200 kg). |
| International Freight |
Freeman Transportation is the official customs house broker for the event. Please contact international.freight@freeman.com or +1.817.607.5183 for more information about any international shipments. |
| Move-In Hours |
Monday, January 15, 2024 8:00 AM - 4:30 PM
Tuesday, January 16, 2024 8:00 AM - 4:30 PM
Exhibits must be moved in and set up by 4:30 PM Tuesday, January 16th.
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| Labor Jurisdiction |
You may install and/or dismantle your exhibit display if one person, who is a full-time employee, can accomplish the task in an hour or less without the use of tools. An exhibitor may move the material that is hand carriable by one person in one trip, without the use of dollies, hand trucks or other mechanical equipment.
If your exhibit preparation, installation, or dismantling requires more than 1 hour, you must use union personnel supplied by the Official Decorating Contractor. As an exhibitor, when union labor is required, you may provide your company personnel to work along with a union installer in Southern California on a one-to-one basis. For more information, please refer to the Labor Jurisdiction document on the Shipping & On-site Logistics page. If you are hiring an Exhibitor Appointed Contractor, please complete the online EAC FORM
Please reference the Labor Jurisdiction document for complete details on labor regulations.
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| Hand-Carry Policy/Drayage/Material Handling |
The San Diego Convention Center does allow hand carry items to be brought into the facility but does not allow unloading in the front drive. If you are hand carrying items into the building from your hotel you will be allowed to walk them through the front door. If you are bringing them in your vehicle you can park in the garage below the convention center and carry your items in from there.
Hand carry items are small items, such as cartons and packages, that can be hand carried by only one person during move-in and move-out that weigh less than 300 lbs.
Hand carry does not include the use of four-wheel dollies, two-wheel dollies, or push carts. These tools are prohibited and cannot be used to transport any hand carry material during the move-in and move-out of the trade show by an exhibitor or their exhibitor appointed contractor (EAC). Examples of acceptable hand-carry materials include boxes, suitcases or fiberboard shipping carton, and portable displays on wheels.
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| Empty Stickers |
When your crates, cartons and other containers are empty, obtain EMPTY STICKERS from Freeman’s Service Desk. Use the stickers to mark your crates, cartons and containers with your company name and booth number. Leave the items in the aisle for pick up and storage. Labeled materials will be returned at the end of the show. Remove old empty stickers. Old stickers could result in empties being delivered to the wrong booth. Do not store anything in these crates or cartons. You will not be able to access them once they are removed to storage. |
| Dismantling |
No display material, in whole or in part, may be removed from the exhibit area prior to the close of the event at 2:00 PM on Friday, January 19th. |
| Returning Your Freight |
If you have not done so in advance, you may make arrangements to have your exhibit returned by visiting the Exhibitor Service Desk area on site. Every outbound shipment will require a material handling agreement and labels which can be procured from Freeman.
All carriers must check-in no later than Saturday, January 20, 2024 at 10:00 AM. Drivers not checked in by this time will risk the possibility of their shipments going out on the house carrier at the exhibitor’s expense. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit materials at the close of the show. All exhibitor materials must be removed from the exhibit facility by Saturday, January 20, 2024 at 12:00 PM.
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!