Important Exhibitor Task Checklist
Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event.
As a reminder, each booth will include:
- 8' high black back drape & 3' high black side dividers.
- Booths 300 sq. ft. or less will receive a one-line identification sign. Booths 300 sq. ft. or larger may receive an identification sign on request.
- West Hall: Booths in the West Hall of Pacific Marine Expo will be decorated with high black back drape and black side dividers.
- Alaska Hall: Booths in the Alaska Hall will be decorated with white back and white side dividers.
PLEASE NOTE: Due to our tight move in / move out schedule, the exhibit floor aisles will NOT be carpeted, and exhibitors are NOT required to have carpeting in their booth.
Required Tasks for ALL Exhibitors
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Deadline
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Task
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Vendor
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| ASAP |
Register for Exhibitor Badges
All staff working in your booth space during the event will need an Exhibitor Badge.
**If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges.
Register for Exhibitor Badges
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| ASAP |
Invite Your Customers to Attend the Event
If you would like to invite your customers to attend the event, please log in to the Exhibitor Registration area and click on Invite Customers for instructions.
Invite Your Customers to Attend
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October 11, 2024
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Review, Edit & Approve Your Company Listing
This listing includes contact info & product categories and is visible on the event website Exhibitor List. If you do not update your listing by the deadline, your listing will not appear in the printed Expo News.
**You must be logged in to the Resource Center to access this section.
Review, Edit & Approve Your Company Listing
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Required Tasks for LEAD Exhibitors ONLY
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Deadline
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Task
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Vendor
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| October 11, 2024 |
Submit Co-Exhibitors
Required ONLY if any additional companies are exhibiting in your booth. Exhibitors are allowed to share their space with co-exhibiting companies. Please fill out this form if you will be sharing your space. **Co-exhibitors added after the deadline will be included in online listings only.
Co-Exhibitor Form
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| October 8, 2024 |
Submit Booth Approval Form
Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.
Submit Booth Approval Form Booth Display Regulations
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Submit Exhibitor Appointed Contractor Form
Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.
Submit Exhibitor Appointed Contractor (EAC) Form
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Additional Tasks & Deadlines
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Deadline
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Task
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Vendor
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September 12, 2024
(Early Bird Deadline)
October 24, 2024
(Advanced Discount Deadline)
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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
Order Lead Retrieval
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October 21, 2024
(Receiving Date Begins)
November 12, 2024
(Deadline Date)
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Ship Freight to Freeman Advance Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.
Ship to Freeman Advance Warehouse
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October 22, 2024
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Order Decorations & Furnishings
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Order Carpeting
- Order Rental Exhibits
- Order Signs & Graphics
- Order Labor
- Order Rigging & Sign Hanging
Freeman Online Ordering
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| October 28, 2024 |
Order Services Through Edlen
Order Services Through Elden
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Order Catering
If you would like to serve food or drink in your booth you will need to order it directly from the catering vendor, Levy. To order, contact Antonia Gromshkov at 646.496.2787 or Antonia.Gromshkov@levyrestaurants.com.
Catering Menu
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| November 7, 2024 |
International Shipping to Advanced Warehouse
Rock-It Global Fairs & Exhibitions provides air, ground and ocean shipping, customs clearance, freight forwarding and related logistics services.
*Please note this date is for DRY Cargo
International Shipping Notice
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 |
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November 4, 2024
(Early Bird Deadline)
November 18, 2024
(Final Deadline)
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Order Internet & Telephone
If you will require dedicated internet or telephone service during the event you can contact Lumen Field directly.
Order Internet & Telephone
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November 14, 2024
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International Shipping to Show Site
Rock-It Global Fairs and Exhibitions provide air, ground and ocean shipping, customers clearance, freight forwarding and related logistics services for the 2023 edition of Pacific Marine Expo.
*Note this date is only for perishable goods.
International Shipping Notice
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November 8, 2024
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Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms
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| November 4, 2024 |
Order Audio Visual Services
If you need to rent computers, displays, televisions, speakers, etc. please do so before this date.
Please contact Scott Carls for any inquires, scott.carls@pinnaclelive.com or 206.694.4444
Order Audio Visual Services
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November 19, 2024
(Cannot Deliver Before
This Date)
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Ship Freight to Show Site
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to this date may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.
Ship to Show Site
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Questions?
Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!