Move-In Information
IEEE PES appreciates your support of the 2022 IEEE PES T&D Conference, and we want to ensure that your onsite experience is seamless.
REMINDERS
To assist you in finalizing the last details please review the following information:
- T&D Mobile App
- The best way to find exhibitors, sessions, general show info.
- Download the T&D Mobile App here.
- Online Exhibitor Listing
- This is where you'll manage your product categories, company description, and more - all to make your company more searchable for attendees.
- T&D attendees will use your listing to learn more about your company, connect with you and your staff, and set meetings for the event.
- Without a complete profile, you are missing out on valuable leads!!
- Review & UPDATE NOW!! Exhibitor Console (password required)
- Badges
- Pick up your badge at Registration which opens at 12:00 pm on Sunday, April 24.
- Registration location: Hall G
- Wristbands available for set-up staff (includeing EACs) Pick up at the Registration Entrance (Lobby G) 8:00 am - 5:00 pm during move-in and move-out only.
- Attendee Lists/Emails
- The only company with access to the attendee lists (emails, addresses, etc.) is Convention Data Services. If any other company offers to sell you the 2022 IEEE PES T&D Attendee list – it is a scam!
- You may order the official attendee list online (Show code ieee0422).
- Lead Retrieval
- Fast, timely follow-up is essential to maximize your investment.
- Save time and money by ordering online through XPress Connect (Show code ieee0422).
The next IEEE PES T&D Show will be in Anaheim, California May 6-9, 2024. Space Application Submissions (required) will be accepted September 12-16, 2022. Information will be sent to all exhibiting companies prior to exhibit sales opening. No reservations for booth space will be made onsite.
Contacts & Services
- T&D Show Managment Office:
The quickest way to get help is to complete the Onsite Assistance Request Form.
- Location: H116
- Hours
- Sunday, April 24 8:00 am – 5:00 pm
- Monday, April 25 7:30 am – 5:00 pm
- Tuesday, April 26 7:30 am – 5:00 pm
- Wednesday, April 27 8:00 am – 6:00 pm
- Thursday, April 28 8:00 am – 6:00 pm
- Contact Info
- On Floor Info & Assistance
- The following locations will be staffed throughout move-in and during the show to assist exhibitors with questions or needs that arise onsite:
- Next to booth 3122
- Info Desk near booth 6257
- Next to booth 9323
- Reception Desk at Meeting Room Complex, beginning of the 8800 aisle
- Exhibitor Service Center – Freeman
- Location: In the Back of Hall F
- Hours:
- Thursday - Monday, April 21-25 8:00 am – 5:00 pm
- Tuesday, April 26 10:00 am – 5:00 pm
- Wednesday, April 27 10:00 am – 6:00 pm
- Thursday, April 28 (Move-Out) 9:00 am – 10:00 pm
- Friday, April 29 8:00 am – 5:00 pm
- Contact Info:
- Phone: (888) 508-5054 - (Includes a call back option after 1 minute of holding)
- Text: (888) 508-5054
- Chat: Click here
- Additional assistance FreemanOnline
- General Service:
- Business Center
- Location: Lobby F
- Open: 7:00 am – 4:00 pm Monday – Friday
- Coat & Bag Check
- Location: Hall G Lobby
- Open:
- Wednesday, April 27 7:30 am – 7:30 pm
- Thursday, April 28 7:00 am – 5:30 pm
- Subject to change
- First Aid Station
- Location: Lobby H
- Open:
- Thursday – Monday, April 21-25 8:00 am – 5:00 pm
- Tuesday, April 26 8:00 am – 5:00 pm
- Wednesday, April 27 8:00 am – 7:00 pm
- Thursday, April 28 8:00 am – 10:00 pm
- Friday, April 29 8:00 am – 5:00 pm
- Subject to change
- Housing Assistance & Restaurant Reservations
- Location: Hall H Lobby
- Open:
- Tuesday, April 26 8:00 am – 5:00 pm
- Wednesday, April 27 8:00 am – 6:00 pm
- Subject to change
- Lead Retrieval Service Desk – XPress Connect
- Location: Service Desk, back of Hall F
- Order online (Show Code: ieee0422)
- Security Office
- Optional small item overnight storage for exhibitors only. Exhibitors may choose to leave small items in the security office overnight. Items must be picked up the following morning.
- Location: Room I118 (access by elevator on Level 3)
- Open: (times subject to change)
- Thursday – Monday, April 21-25 8:00 am – 6:00 pm
- Tuesday, April 26 8:00 am – 6:00 pm
- Wednesday, April 27 8:00 am – 8 :00pm
- Thursday, April 28 9:00 am – 10:00 pm
- Friday, April 29 8:00 am – 5:00 pm
- Shuttles
- Service is provided to and from the Convention Center and official show hotels (that are not within walking distance) only.
- Click to view the shuttle map or hotel map.
- Location: Transportation Center, Outside Hall G
- Hours:
- Monday, April 25 7:00 am – 7:00 am
- Tuesday, April 26 7:00 am – 6:00 pm
- Wednesday, April 27 7:00 am – 7:00 pm
- Thursday, April 28 7:00 am – 3:00 pm
- Shuttles will run every 10-15 minutes
- The last bus departs from the hotels to the Convention Center one hour prior to the end of service.
- Opening Reception Hours:
- Monday, April 25 5:30 pm – 9:30 pm
- Shuttle service between the Conference Hotels and Mardi Gras World will run every 10-15 minutes
- Wi-Fi
- An additional Onsite Service Locations list can be found here.
General Information
- 2022 T&D exhibit hall will be in New Orleans, Louisiana at the, Ernest N Morial Convention Center (Exhibits, Level 1 - Halls E-J).
- Exhibit Hall Access:
- Show Schedule Information (Full schedule available online)
- Move-In
All booths MUST BE completely set by Monday, April 25 at 4:00 pm
- General Move-in
- This is for any exhibitor that does not have a specified Target Move-in time.
- Saturday, April 23, 8:00 am – 5:00 pm
- Sunday, April 24, 8:00 am – 5:00 pm
- Monday, April 25, 8:00 am – 5:00 pm
- For Full "Exhibit Hall Access Hours” click here
- Target Move-in
- Only for those exhibitors that have an assigned Target Move-In
- Thursday, April 21, 8:00 am – 5:00 pm
- Friday, April 22, 8:00 am – 5:00 pm
- Find your target date/time
- Be sure to review the Clean Floor Policy to know when your crates must be marked empty for removal from the show floor.
- All exhibitors are invited to attend the Conference Opening Reception on Monday evening at Mardi Gras World. Get your booth set up and join us, but do not forget your badge.
- POV Access - Privately Owned Vehicles (POV’s) will be directed upon arrival to the designated POV check-in area. Full instructions click here.
Booth Rules Below is a brief list of a few of the show rules and regulations for exhibitor booths, click here for
full rules. For additional information or to order services please refer to the online
exhibitor manual.
- No display material of any kind, including, but not limited to, signs, banners or logos may be suspended from the ceiling. No balloons or blimps may be suspended or tethered.
- All floor space in your booth must be carpeted. Show Management will authorize the official contractor to carpet, at the exhibitor's expense, any booth space not covered by 4:00 p.m., Monday, April 25.
- Exhibit displays must not exceed the following height restrictions:
- Linear booths are not permitted to be over 8’ tall in the back half of their booth
- Linear booths are not permitted to be over 4’ tall in the front half of their booth, allowing for line of sight to neighboring exhibitors.
- Island booths are not permitted to be over 20’ tall and if over 30’ wide must allow for 10’ openings for every 20’ of display structure.
Exhibit Hall Access Hours
Exhibitors and EACs (Exhibitor Appointed Contractors) have access to the exhibit hall based on the following schedule. Note: This is NOT the show hours, the times listed below are the times exhibitors and EACs will have access to the show floor with their badges/wristbands.
Standard Access Hours with Badges or Wrist Bands
| Move-In |
| Thursday – Sunday |
April 21-24 |
8:00 am – 5;00 pm |
Exhibitor Badge or EAC Wristband |
| Monday |
April 25 |
8:00 am – 5:00 pm |
Exhibitor Badge or EAC Wristband |
| Show Days |
| Tuesday |
April 26 |
8:00 am – 6:00 pm |
Exhibitor Badges |
|
|
8:00 am – 9:00 am ONLY |
EAC Wristbands |
| Wednesday |
April 27 |
8:00 am – 7:00 pm |
Exhibitor Badges |
| Thursday |
April 28 |
8:00 am – 10:00 pm |
Exhibitor Badges |
|
|
3:00 pm – 10:00 pm ONLY |
EAC Wristbands |
| Move-Out |
| Thursday |
April 28 |
3:00 pm – 10:00 pm |
Exhibitor Badges or EAC Wristbands |
| Friday |
April 29 |
8:00 am – 5:00 pm |
Exhibitor Badges or EAC Wristbands |
All exhibitor material MUST BE REMOVED from the exhibit facility by Friday, April 29, 2022 at 5:00 pm.
Exhibitors needing to work late after these posted hours must receive permission from their onsite floor manager. In addition, after these times, workers must remain in their booths. Once workers exit the hall, re-entry may be prohibited.
Exhibitor Appointed Contractors
- Approval emails have already been sent to EACs that have the proper insurance on file. If the EAC is not approved, it can significantly delay their access to the exhibit floor, and they may charge you for labor hours while they wait for approval to enter.
- If you are planning to use an independently appointed contractor for assembly and/or dismantling your booth, you must submit an EAC work authorization form and proof of insurance. If you have not submitted appropriate documentation and wish to use an EAC, please complete the form ASAP.
- Wristbands give EACs access to the show floor between 8:00 am – 5:00 pm during move-in and move-out only and are available at the the Lobby Hall G entrace. This information has been communicated to the approved EACs. The wristbands must be worn at all times during move-in and move-out and be clearly visible to security personnel.
- If EAC’s need access to the show floor on show days they must register as exhibitor booth personnel.
- Please review the list of policies regarding EACs.
Move-Out Reminders (more information)
- Move-out will begin when the Show Floor closes at 3:00 pm on Thursday, April 28.
- Freeman will remove the aisle carpet first and then freight doors will then open for empty containers to be returned.
- Any exhibitors requiring forklifts, display labor, boom lifts or other special handling equipment should contact Freeman prior to the close of the show.
- Do not leave any personal items in your booth including laptops, electronic equipment or valuables. Exhibitors are responsible for all contents within their booths.
- Freeman is planning to have all cartons and crates returned to exhibitors by midnight Thursday.
- All outbound shipments require a Freeman Outbound Material Handling Form, which should be returned to a Freeman Service Desk once materials are packed and ready to be shipped, but no later than 5:00 pm on Friday, April 29. You can use FreemanOnline to submit your outbound material handling form, without going to the service desk.
- Carriers should check in no later than Friday, April 29 at 10:00 am.
- All exhibitor material MUST BE REMOVED from the exhibit facility by Friday, April 29, 2022 at 5:00 pm.
Please contact T&D Exhibits,
tdexhibits@cemllc.com at any time if you have questions. Again, thank you for your support and dedication to the 2022 IEEE PES T&D.