Important Exhibitor Task Checklist

Please review the list of tasks below. These are the items that you will need to complete to continue planning for the event.

Booth Set Ups

Each 6' x 6' Business Level Turnkey Booth will be set with:	8' high back drape, 3' high side dividers, one 4' X 42" draped table, two Limerick® stools by Herman Miller, midnight blue carpeting, one shelving unit with four shelves, one wastebasket and one 7" x 44" identification sign. Vinexpo Drape Color: white Drinks Drape Color: black & gray
Each 6' X 12' Premier Level Turnkey Booth will be set be set with:	8' high back drape, 3' high side dividers, one 4' X 42" draped table, two Limerick® stools by Herman Miller, midnight blue carpeting, one shelving unit with four shelves, one round table with three chairs, one wastebasket and one 7" x 44" identification sign. Vinexpo Drape Color: white Drinks Drape Color: black & gray
Each New Wave & WOW Pavilion Table Top will include:	One 6' x 42" white draped table, two Limerick® stools by Herman Miller, midnight blue carpeting, one wastebasket and one 7" x 44" identification sign. Vinexpo Drape Color: white Drinks Drape Color: black & gray
Raw Space Exhibitors	Are given a space on the show floor with midnight blue carpeting included. Raw space exhibitors are required to provide or rent all furnishings and booth elements.

Required Tasks for ALL Exhibitors

Deadline	Task	Vendor
ASAP / January 27	Review, Edit & Approve Your Company Listing This listing includes contact info & product categories and is visible on the event website Exhibitor List and also the event Mobile App closer to the event. You must be logged in to the Resource Center to access this section. Review, Edit & Approve Your Company Listing**
ASAP	Register for Exhibitor Badges All staff working in your booth space during the event will need an Exhibitor Badge. If you are a Co-Exhibiting company, please contact your Lead Exhibitor to register for badges. Register for Exhibitor Badges**
ASAP	Make arrangements for all shipments with W&S Logistics Shipping deadlines vary by region. Find your deadline and representative within the Shipping Manual* Make arrangements for all shipments with W&S Logistics
ASAP / January 20, 2023	Submit Co-Exhibitor Form Required ONLY if any additional companies are exhibiting in your booth. Exhibitors are allowed to share their space with co-exhibiting companies, the fee is $500 per company. Please fill out this form if you will be sharing your space. Submit Co-Exhibitor Form

Required Tasks for RAW LEAD Exhibitors ONLY

Deadline

Task

Vendor

January 25, 2023

Submit Booth Approval Form

Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL Lead Exhibitors.

Submit Booth Approval Form

January 25, 2023

Submit Exhibitor Appointed Contractor Form

Required ONLY if an outside contractor will be building your booth. If you will be hiring a company, outside of Freeman, to build your booth, please fill out this form. Also, if you will be building your booth yourself, you will not need to fill out this form.

Submit Exhibitor Appointed Contractor (EAC) Form

Additional Tasks & Deadlines

Deadline	Task	Vendor
ASAP	Market Your Presence at the Event Marketing your participation in the show is an important step to having a successful exhibit. Here you can access customizable event banners and official show logos. Marketing Tool Kit
ASAP	Secure Sponsorships Work with our team to select the perfect sponsorship or advertising opportunity to support your exhibit at Vinexpo America \| Drinks America. Sponsorship & Advertising Opportunities
December 15, 2022	Order Lead Retrieval (Early Bird Deadline) You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing. Order Lead Retrieval
January 26, 2023	Order Lead Retrieval (Advanced Deadline) You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Advanced Discount pricing. Order Lead Retrieval
February 7, 2023	Order Decorations & Furnishings If you will be ordering any of the following items, please do so before the deadline: Custom Designs Signs Furnishings Accessories Carpeting Booth Cleaning Rigging Labor and Material Handling Freeman Online Ordering
February 21, 2023	Order Utilities If you will require any of the utility services listed below during the event make sure to place your order through the Morial Convention Center. Electrical Services Internet Audio Visual Equipment Security Booth Guard Service Javits Center Online Ordering Security Order Form
February 22, 2023	Order Refrigeration or Freezing Equipment If you will need refrigeration or freezing equipment in your booth you can order this from Lowe Refrigeration. Lowe Refrigeration Catalog Lowe Refrigeration Order Form
February 28, 2023	Order Catering Cultivated is the exclusive food and beverage partner of the venue. All food & beverage served or distributed is required to be purchased through cultivated. Catering Menus & Services Order Catering

Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!

Important Information

Recently Vinexpo America | Drinks America has been the target of groups that offer a variety of fraudulent services. This includes but is not limited to fraudulent travel, advertising and data services. Many of our customers have reported that these groups who are NOT our official vendors fail to deliver on their promises to provide hotel reservations, advertising, or accurate data, then refuse to grant refunds. Some of these groups engage in illegal phishing practices or embed malware in their messages that could (if clicked) infect/hack your company’s systems.

We strongly advise that you do not click on any links from e-mails or groups that look suspicious and always check our official vendor list before contracting with anyone. If you suspect that you have been contacted by a fraudulent vendor or have any questions please contact us at CustomerService@divcom.com. You can view the list of official vendors for Vinexpo America | Drinks America here.

Please Note that Vinexpo America | Drinks America and its official vendors DO NOT sell attendee lists under any circumstance. Companies or Groups offering such lists are not affiliated with Vinexpo America | Drinks America in any way and cannot possibly have accurate attendee data. Buyers should BEWARE!

Exhibitor Resource Center