* Please note. Monday September 2nd is Labor day and over time rates will apply. This does not effect material handling, Freeman has blended the rate to factor in OT in the price.
 

If your shipping carrier does not deliver on Monday due to the holiday, your shipment will be delivered to the venue on Tuesday. We encourage exhibitors to ship your materials to the Freeman warehouse to ensure that your materials are in your booth for Monday or check with your carrier for Monday delivery options.*

• 8' high black back drape and 3' high black side dividers
• Booths 300 sq. ft. or less will receive a 7"X44" one-line identification sign. Booths larger than 300 sq. ft. may receive a one-line identification sign upon request.
• If you are exhibiting within the Startup or University Pavilions and have questions about what is included in your booth please contact customerservice@divcom.com

** Please note, booth packages (tables, chairs, and wastebasket) are NOT included with your contracted exhibit space; exhibitors are responsible for furnishing their booth space.  To order a booth package or individual booth furnishings from Freeman, refer to the Order Event Services Section. The deadline for advance order discount rates through Freeman is August 5, 2024.

The Exhibit Hall is carpeted in existing hotel carpet. 

Exhibitors are encouraged to carry their own general liability insurance as well as any additional property or theft insurance they deem appropriate, but are no longer required to provide to Event Management evidence of that insurance or name Diversified Communications as an additional insured on the exhibitor’s policy. As has always been the case, exhibitors remain exclusively responsible for theft or damage to their personal property and are advised to secure their valuables at all times.

Caesars Forum is the licensed liquor holder. All alcoholic beverages must be purchased from the licensee. Bringing alcoholic beverages into the building is strictly prohibited.

Your booth type is included in your Booth Confirmation email sent to you from customerservice@divcom.com. Booth regulations vary depending on the booth type. Refer to the Display Regulations document in the Event Information section for regulations specific to your booth type.  All exhibiting companies MUST submit the Booth Approval Form no later than July 22, 2024.

If you wish to conduct Drone Demonstrations within an approved demonstration cage at your exhibit booth, you must sign and return the Booth Demonstrator Addendum as well as comply with all the requirements included therein. Please contact your Sales Rep for the Addendum. 

Exhibitors may have non-operational drones at their booth that they do NOT demonstrate. Non-operational means the drone cannot be activated or flown. A drone could be made non-operational in various ways including, disabling of the on/off switch, fuel removal etc. 

For questions, please contact Caitlin Cornell at ccornell@divcom.com

All back and sidewalls must be coated with black/white paint or draped appropriately. There should be no visible loose wires or obstructions. If not followed, Event Management will arrange draping at the exhibitor's cost. Transparent back walls or displays that do not fully cover the back wall entirely are not acceptable.

Pop-up displays must be positioned so that the back metal framing is not visible - if positioned so, metal framing must be covered. The backside of walls (the common border facing a neighboring booth) must be devoid of copy, logos or other graphics, so as not to be an eyesore to neighboring exhibitors or appear as part of their display.

If you are hand carrying your items in, you will need to go to the self-parking garage at Harrah’s and walk over to the exhibit hall using the connecting bridge from Harrah’s to Caesars Forum.

Event Management does not allow helium balloons to be used as part of an exhibitors display nor may they be distributed. The use of glitter, confetti, sand, or simulated snow types of material, as well as popcorn, is NOT permitted. Any costs incurred by Event Management for the removal of these items will be charged to the exhibiting company.

Information regarding Union Labor Jurisdictions and non-official contractor rules is located in the Shipping & Move-in & Move-out section. We encourage you to review this information to determine whether you will need to hire union labor to set-up and/or dismantle your booth.

Each exhibitor is responsible for obtaining all necessary licenses and permits to use recorded music, photographs, and other copyrighted material in exhibitor’s booth or display. No exhibitor will be permitted to play, broadcast, or have performed any recorded music or use any other copyrighted material, such as photographs or other artistic works, without first presenting proof satisfactory to Event Producer that the exhibitor has, or does not need, a license to use such recorded music or copyrighted material. Event Producer reserves the right to remove or prohibit from the exhibit hall all or any part of any booth or display which incorporates recorded music, photographs, or other copyrighted material and for which the exhibitor fails to produce proof that the exhibitor holds all required licenses. The exhibitor shall remain liable for and shall indemnify, defend, and hold Event Producer, its directors, officers, agents, and employees harmless from all loss, costs, claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents, or employees of any patent, copyright, or trade secret rights or privileges.

All activities must be contained within the exhibit area described in your application for exhibit space. No selling or promoting will be allowed in the aisles, other exhibitor booths, entrance/exits, or other public areas. Promotion of other events is strictly prohibited. Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles. Music may not exceed background audio level. All speakers must be facing into the exhibitor’s booth and not away from the booth. Loudspeakers and carnival tactics will not be allowed. Please be a considerate neighbor. Event Management reserves the right to shut down any receptions, presentations, or other activities which are deemed obstructive or prohibitive for neighboring booths to be able to conduct business.

Due to the sensitive nature of new products and unique displays accessible at the Event, photographs or video of the stands of other Exhibitors' booths on the Event exhibit floor or screen shots of others' virtual booths are prohibited. Attending personnel of exhibitors or qualified press must seek advance written approval from Diversified to photograph, film or make audio recordings at the Event and must abide by all conditions imposed. 

24 hour security service will be maintained in the exposition area from the initial move-in period until the last piece of freight is removed. However, exhibitors are reminded that they are responsible for the protection of their own product and exhibit materials.

Commercial UAV Expo will be decorated with black back drape and black side drape. Changes in drape patterns and colors are not allowed. 

The venue is a non-smoking facility.

For the protection of all exhibitors, only those companies whose Application for Exhibit Space has been approved by Event Management will be allowed to present and sell their products.  If a representative from a non-exhibiting company is seen Soliciting business on the show floor, please request a business card from that person and give it to an Event Management representative. We will take the necessary steps to curtail this activity.

Wireless Internet (Wi-Fi) is available throughout the show floor. However, if you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your booth. While Wi-Fi is provided at no cost for all exhibitors and attendees, bandwidth congestion can occur on-site during peak hours and we will always recommend purchasing a hardwire drop if necessary.