Exhibitors who will be shipping via air may contact Freeman for services and answers to questions by calling 800.995.3579 or email exhibit.transportation@freeman.com.

Freeman Transportation is the official customs house broker for the event. Contact international.freight@freemanco.com.     

For your convenience, shipping labels have been included below for you to print. Make sure all freight is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with either shipping option. 

Advanced Freeman Warehouse Label   Direct to Show Site Shipping Label   

Hanging Sign Shipping Label

We strongly encourage all booths to ship to the Freeman Warehouse in advance to ensure that your materials will be in your booth so you can begin installation as soon as you arrive! Freeman will accept crated, boxed, or skidded materials beginning October 9, 2024 and will deliver the shipment to your booth. Warehouse materials are accepted at the warehouse Monday through Friday between 8:00am – 3:30pm. To avoid additional after deadline charges, materials must arrive by November 1, 2024. You can contact Freeman directly to obtain any related costs associated with this shipping option. 

Use the label linked below for your exhibit materials.

Freeman Warehouse Label 

Freight will be received at the facility beginning November 8, 2024. Shipments arriving before this date may be refused and incur additional charges. For your convenience, shipping labels have been included below for you to print. Make sure ALL FREIGHT is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with this shipping option. 

The event utilizes a target date move-in/move-out schedule to facilitate a smooth and efficient process. Each exhibitor is assigned a specific date and time period based on booth location and unloading requirements. Click the link below to reference the move-in & move-out schedule.

Targeted Move-In/Move-Out Schedule

For the convenience and safety of exhibitors and patrons, all freight and material handling must enter and exit the facility through the loading docks. Exhibitors may hand carry their own materials into the exhibit facility. Hand carried freight is defined as items that can be easily carried by an individual exhibitor, without the need for pallet jacks or other mechanized equipment. No parking is allowed at the entrance of the facility; and the use of passenger elevators for movement of freight is not allowed. All packages are subject to inspection by facility personnel. 

Review the Material Handling Tips page. Rates for this service are outlined in the ‘Freeman Material Handling’ order forms.

Exhibitors will be allowed to perform their own Material Handling provided they meet all the following criteria:

• Exhibitors must be off-loading from a company-owned truck or rental vehicle or from a car, van or truck owned by bonafide, full-time company employees of the exhibiting company (POV) that is 24’ or less.  All vehicles including co-owned or rental vehicle over 24’ in length WILL BE off-loaded by Union Labor at the exhibitor’s expense.
• Exhibitors may use only hand-operated equipment (dollies, hand trucks, and four-wheeled push carts) that the exhibitors themselves have provided.
• The use of forklifts, pallet jacks, lift gates or any other motorized or mechanical equipment is not permitted.  

**Refer to the Union Labor Jurisdictions for complete details on labor regulations and work rules.

Exhibitors arriving in POVs (Personally Owned Vehicles) requiring a dock height to unload themselves may use the loading dock area. We have allocated one dock space on a first-come, first-served basis for Personally Owned Vehicles. Vehicles requiring dock space will be put in the marshaling yard line to obtain a pass for unloading. To determine if you qualify to use this loading dock without labor assistance, please reference the Targeted Move-In/Move-Out Schedule.

POV MOVE-IN PROCEDURE FOR SELF-UNLOADING EXHIBITORS (Personally Owned Vehicles)

All Exhibitors arriving in POV’s are required to go to the NEW POV CHECK-IN LOCATION:

Lot J

102 Henderson Street

New Orleans, LA  70130

• There will be TWO lines formed at the Marshalling Yard; one for POVs and one for commercial carriers. Proceed to the proper line and you will be given a dock pass.
• On a first-come, first-served basis you will be directed to the Convention Center rear loading dock area where you will check in and be instructed where to enter Hall F to unload. 
• You will have 20 minutes to unload.  Do not leave your vehicle unattended to setup your booth. Unattended vehicles will be towed at the exhibitor’s expense. 
• POVs may park in Lot F adjacent to the Morial Convention Center and return for booth set-up. Parking is NOT available at Morial Convention Center Entrances/along Convention Center Blvd. 

NOTE: Forklifts, pallet jacks or any motorized equipment cannot be used to unload any POVs utilizing Hall F.  If that type of equipment is needed, material handling fees will apply.

Vehicles delivering materials to the Ernest N. Morial Convention Center must report to the marshalling area to obtain a dock pass. No vehicle will be allowed to the dock area without a pass.

Marshalling Yard Address
Freeman Marshalling Yard
4329 River Rd.
Bridge City, LA 70094

View map of the Marshalling Yard area

If you have a truckload, please provide heavy & light weight Certified Scale Tickets to expedite the marshalling process. 

Louisiana is a right to work state. Full time employees of the exhibiting company may set their own exhibits without using local union labor. Depending on the association that is doing the show, full time employees may hand carry their materials into the convention center but may not use any type of assistance such as dollies or mechanical equipment. The loading and unloading docks will be controlled by the general contractor and union labor will be used for this. All rigging and assembling of signs must be done by the general contractor. Exhibitors or their EACs may supervise only. Only employees of the general contractor are allowed to operate on lifts. 

Exhibitors may hire an Exhibitor Appointed Contractor (EAC) to supervise the installation and dismantling of their exhibit. The EAC will not be allowed to perform labor required to set up and dismantle the exhibit unless they are members of the appropriate local union. If you are planning to use an EAC, please submit the Exhibitor Appointed Contractor Form.

Installation & Dismantle Rates for Union Labor:

• Straight Time: 8:00 AM to 5:00 PM on Monday through Friday
• Over Time: Before 8:00 AM & after 5:00 PM on Monday through Friday, and ALL DAY on Saturday, Sunday and Holidays

Move-Out Hours:

• Thursday, November 14, 2024          2:00PM – 9:00PM
• Friday, November 15, 2024               8:00AM – 5:00PM
• Saturday, November 16, 2024          8:00AM – 2:00PM

Exhibitors are NOT allowed to break down or remove any part of their exhibit, equipment, display material or merchandise from the exhibit floor before the close of the event at 2:00 PM on Thursday, November 14th.

Empty crates will be returned immediately after the removal of the aisle carpet. Due to the size of the event, it may take up to 5 hours to return all empty crates to the exhibit floor.

Exhibits must be fully dismantled with material handling agreements turned in to the Freeman Service Desk no later than Saturday, November 16th at 10:00 am. All exhibit materials must be totally removed from the facility by 2:00 PM on Saturday, November 16th.

If not done in advance, you may plan to have your exhibit returned by visiting the Exhibitor Service Desk area on site. Every outbound shipment will require an Outbound Material Handling Agreement and labels.